Power Youth Coordinator

The Power Plant Contemporary Art Gallery is Canada’s leading public gallery devoted exclusively to the art of our time and is recognized as an important centre for contemporary art in North America and in the world.  Over the past 32 years, its reputation for presenting cutting edge exhibitions, superior catalogues and editions, and challenging special events has remained unparalleled.  Presenting contemporary art by living artists of local, national, and international stature, The Power Plant's mission is to present and disseminate the best contemporary art in all and any media within Harbourfront Centre and offsite through partnerships in Toronto, Canada and abroad.  

Harbourfront Centreis a leader in providing internationally renowned programming in the arts, culture and recreation across a stunning 10-acre site at the heart of Toronto’s waterfront. For more than 40 years, Harbourfront Centre has celebrated the best in Canadian culture and the rich mosaic of cultures from around the world by curating over 4000 events annually across its ten-acre site from music festivals to contemporary dance, to craft and design to sailing lessons.

ROLE STATEMENT

Position Title: Power Youth Coordinator

Department: The Power Plant (TPP)

Reporting to: Curator of Education & Public Programming

Direct reports: Power Youth Teaching Assistant

Key Relationships: Curator of Education & Public Programs, Power Youth Teaching Assistant, Grants & Sponsorship Officer, Marketing & Communications Officer, Harbourfront Centre staff

Wage:  $18.00 - $20.00 per hour

Type of Employment: Contract Full-time (35 hours per week) from 3 June 2019 to 31 May 2020

Summary of Function:

This position plays a fundamental role developing and implementing youth outreach programs at The Power Plant Contemporary Art Gallery. Under the supervision of The Curator of Education & Public Programs, key responsibilities include coordinating all administrative aspects of the Power Youth program including communicating with external partners, interviewing and contracting artists, ordering supplies, scheduling transportation, organizing a year-end exhibition/showcase. The Power Youth Coordinator also supervises the Power Youth Assistant. The Power Youth Coordinator is required to be on-site at select community partner locations to ensure seamless operation, documentation of programs, and to confirm program goals are being met. This position is also responsible for preparing evaluation reports for each program cycle to inform key stakeholders of Power Youth activities, and assisting as needed in grant applications to secure future program funding.

DUTIES  

Program Coordination & Administration

Developing program plans/ schedules and budget for each Power Youth cycle; tracking program expenses; filing program material; ordering art supplies; organizing field trips to the gallery (and/or other sites).

Writing and posting artist-in-residence call for proposals; collecting and reviewing proposals for each program cycle; coordinating the interview process; participating in the selection of the successful candidates; preparing and collecting artist contracts; issuing cheque requisitions; and, maintaining communication between contracted artists, TPP, and community partners.

Supervising the Power Youth Teaching Assistant in their daily tasks.

Working with TPP Marketing & Communications, Harbourfront Centre Production & Visual Arts, and independent contractors to produce and market the annual Power Youth spring exhibition/showcase.

Facilitating Off-site Programming

Maintaining communication with community partners, preparing and collecting youth participation permission slips.

Ensuring Power Youth Assistant helps Artist-In-Residence with set up and delivery of program to youth, documents weekly program sessions, provides youth with snacks and refreshments

Planning and organizing one (or more) events or exhibitions for Fall and Winter program cycles.

Coordinating regular documentation of the programs through observations, and photo/video documentation.

Program Evaluation and Reporting

Coordinating an external evaluator to evaluate the effectiveness and success of OTF Grow Grant activities.

Compiling information and data to write an “Annual Report” to be designed by an independent graphic designer to be shared with youth, partners, staff, funders and other key stakeholders.

Provide reports/updates to Grants & Sponsorship Officer and/or Curator of Education & Public Programs, as needed

Grant Writing Support

Providing support and content to the Grants & Sponsorship Officer and Curator of Education & Public Programs when writing grants to secure future program funding.

Workplace Health and Safety

All staff members are required to take reasonable care of their own health and safety and that of other personnel (including volunteers and interns) who may be affected by their conduct.

Skills & Requirementt

Essential Criteria

Job requires a Bachelor’s degree in Art Education, Fine Arts or related field

Job knowledge and skills are normally acquired through a minimum of 2 years of experience in an arts organization, preferably non-profit

Job requires experience in gallery or museum education programming

Job requires previous experience working well with youth participants

Job requires an understanding of contemporary visual arts

Job requires the ability to organize and plan multiple and simultaneous activities, under pressure and to various deadlines

Job requires strong interpersonal and verbal communication skills to conduct  staff training and lead informative/interpretive discussions with youth participants

Job requires effective written communication skills for effective email correspondence, concise reports, and program documentation

Job requires the ability to train and coordinate staff/contractors

Job requires strong computer skills, familiarity with budgets, and technical aptitude to operate office equipment (computers, Fax)

Job requires attention to detail

Job requires the ability to work independently with minimal supervision

Job requires ability to maintain confidential information

Job requires proven ability to lead and supervise staff

Job requires Standard First Aid and CPR Training

Job requires Criminal Background Check and Vulnerable Sector Screening

Job involves travel to offsite locations 2-3 days per week.

Job sometimes involves overtime.

Desirable Criteria

Masters degree in Art Education, Fine Arts or related field

3+ years administrative experience in an arts organization, preferably non-profit