Gallery Manager

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Commensurate with experience

 Gallery Manager, Tanya Leighton Gallery

Requirement: Full-time, minimum 2 years

Hours: Tuesday – Saturday, 10am – 6pm

Salary: Commensurate with experience

Tanya Leighton seeks an experienced Gallery Manager to oversee the smooth and efficient operation of the gallery and its programme. A successful candidate will speak both English and German fluently, proving experience of working in a fast-moving office environment. Reporting to the directors, they will fulfill a key role supervising all office and front of house activities as part of a busy team of full and part-time staff.

 Candidate specifications:

•  Minimum of 2 years experience working as a Gallery Manager or similar position

•  A comprehensive understanding of the parameters of working in a commercial gallery

•  Ability to support team members and artists in all areas of the production, exhibition and promotion of artwork

•  Proven ability to work to tight deadlines and budgets.

•  Excellent organisational skills with proven experience of staff management

•  Confidence to delegate tasks and supervise their progress and timely completion

•  Confident independent worker, who follows guidelines and instructions closely without oversight

•  Excellent written, copy-editing and presentation skills in both English and German is essential

•  Proficiency with Mac operating systems, Microsoft Office, Adobe Photoshop and InDesign

•  Experience of managing a cloud-based database system

•  Fast learner able to pick-up the operation of new systems in an efficient and timely manner

•  Smartly presented with a polite and positive demeanor

•  The Gallery Manager will work closely with the Directors, Project Manager, Registrar, Finance Manager, Technician and Gallery Assistants

 Tasks and Responsibilities:

•  Manage the Gallery front of House, ensuring exhibitions are open, running smoothly and gallery spaces always have sufficient staff coverage during opening hours

•  Manage all preparations for exhibition openings and events

•  Field inquiries from institutions, curators and private clients

•  Respond to and fulfill all image and press requests

•  Provide general assistance to the Directors and Project Manager

•  Update and maintain the gallery archive, database and rolodex

•  Field incoming calls in English and German, allocating them to the correct member of staff

•  Manage the delegation of office tasks including mail, scanning and filing

•  Liaise with external providers and suppliers (internet, phone etc) to arrange repairs and maintenance as necessary

•  Collation of presentation documents and files

•  Ensure the office is always clean, tidy and most productive

•  Ensure stationary and office supplies are maintained

•  Attend weekly team meetings and take notes of actions

•  Maintain office diary and shared calendar

•  Make travel and accommodation bookings for staff, artists and guests

•  Project management of off-site events including dinners and parties

•  Undertake and supervise any necessary research required

•  Prepare schedule and information for visiting artists and guests

•  Organise training and induction sessions for new staff members

•  Devise and implement the gallery press strategy for each exhibition or event

•  Maintain the artist CVs, press packs and portfolios, updating in a timely manner

•  Manage all gallery social media channels and public exhibitions listings

•  Uphold the gallery standards in all communications, both internal and external

•  Support all other members of the team as required

 

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