Project & Events Manager

EEA’s vision is to inspire change through creativity and the power of the imagination. We aim to enhance places by making dynamic art in the public realm. We help communities to be creative and confident and we astonish audiences with moments of wonder. Could you be a key part of that? 

Main purpose of the job 

EEA is one of the country’s leading outdoor arts companies working on spectacular events across London, the UK and internationally. We need a dynamic Project & Events Manager to work on the development and delivery of a large participatory arts programme. 

Based at our busy making space in Greenwich, but needing to travel around the country, the Project and Events Manager will work closely with the Creative Producer, Senior Production Manager, creative practitioners and the core staff team. The Project and Events Manager will ensure that specific projects and events are delivered efficiently and to a high standard by meeting match funder/client and organisational requirements. We wish to appoint someone to work full time, fixed term for one year with a possible view to make a permanent role. Some weekend and evenings will be required. 

EEA strives for equal opportunities. We are particularly interested in receiving applications from people with diverse backgrounds, including BAME applicants. 

Responsibilities will include: 

• Managing the finale & tour of our 2-year Paper Peace project https://eea.org.uk/whatson/projects/paper-peace 
• Seeking out opportunities, developing and producing creative project ideas, proposals and funding bids for participatory projects and events. 
• Working collaboratively with the EEA team, artists and participants 
• Project managing a vast array of exciting outdoor performances and events – please see our website for examples 
• Maintaining and developing events and projects to become annual or regular events. 
• On-site event management including managing and briefing large teams including external contractors, emergency services, volunteers 
• Liaison and negotiation with clients and partners including local authorities, schools and community organisations 
• Project communications including internal and external meetings with clients, participating organisations and artists 
• Project management and administration including the setting up of shared project management systems to deal with timetabling, contracting, budgeting and communications 
• Setting and managing project budgets ensuring that the agreed contribution to company overheads are met. 
• Ensuring that projects and events are compliant with legislation around safeguarding children, health and safety and equal opportunities. 
• Preparing risk assessments and method statements regarding workshops and working with the Senior Production Manager to prepare risk assessments & traffic management plans regarding participatory events 
• Taking responsibility for on-site, event risk assessments and ensuring the safety of performers and participants at all times 
• Ensuring that marketing materials are available for clients and the company for websites, blogs, social networking, press releases and publicity 
• Gathering data for project monitoring and evaluation 
• Ensuring that projects are documented with images, video, written material, press cuttings as required. 
• Preparing project reports and evaluations as required by funders and clients 

You will need to: 

• Contribute creative ideas towards projects and have the skills, knowledge and experience to make them happen 
• Have experience managing outdoor events, including planning traffic management with appropriate bodies 
• Have experience of programming for outdoors 
• Have at least 3 years relevant experience and a successful track record of managing participatory arts projects, events and budgets 
• Be an excellent communicator and listener with whom clients, artists and participants can feel confident 
• Demonstrate a clear understanding of and commitment to best practice around participatory and inclusive arts practice 
• Have excellent IT skills and experience of using online communication platforms such as blogs, Instagram, Twitter and Facebook 
• Demonstrate the ability to produce written reports, evaluations and risk assessments 
• Be highly organised with strong administrative skills and good attention to detail 
• Have a clear understanding of relevant legislation including safeguarding children, health and safety and equal opportunities 
• Have flexibility regarding time and approach to the changing nature of a busy participatory arts environment 
• Have a DBS check within the past 2 years or be willing to obtain one 
• Have a clean driving licence and a willingness & ability to drive company vehicles as required, including vans and minibuses. 

General 

• Comply with company policies relating to the Health and Safety at Work Act 1974 and the Management of Health and Safety at Work Regulations 1999 at all times 
• Comply with company policies relating to equality of opportunity and diversity at all times 
• Be an enthusiastic advocate of EEA and have a thorough understanding of the company’s mission, vision and aims 
• To undertake other related duties as required within a reasonable workload 

Terms and Conditions 

• Salary: £25,000 - £27,000 depending on experience 
• Contract: full time, 40 hours per week, fixed term for one year. The post holder must be prepared to work weekends and evenings as required. Time off in lieu will be given 
• Pension: Auto-enrolment in company pension scheme with 3% employer contribution and 5% employee contribution. 
• Holiday: The employee shall be entitled to 22 days holiday per year increasing by one day per full year of employment up to a maximum of 30 days, plus all statutory, public holidays. Holiday entitlement will be accrued according to the length of time served. 
• Probation: 6 months from the first day of appointment 
• Notice Period: During the probation period the notice period will be 1 week, on either side. This post will be subject to an initial review after three months with a six-month probationary period, which may be extended, as per the terms of the contract if necessary.