Public Programme Co-ordinator

Role Overview:

The AA Public Programme is the largest collection of lectures, exhibitions, publications,

open workshops, symposia, open seminars, gallery talks, building visits, and performances dedicated to contemporary architecture culture. Our programme of events brings together thousands of members, visitors, critics and provocateurs to discuss new forms of architectural ideas, discourse and practice, not just in Bedford Square but in multiple locations across the globe.

The role of the Public Programme Co-ordinator is to provide administrative support and work closely with the Head of the AA Public Programme to realise the range of activities in the AA Public Programme of events (lectures, symposia, open seminars, exhibitions, book launches) delivered over three terms, with a few events during the summer.

Main Duties and Responsibilities:

• Manage the timetable for the termly Public Programme as an accessible document of invitations issued and events confirmed.
• Liaise with all guests to provide practical assistance for their visit to the AA (flight/travel reimbursement, hotel bookings, honoraria and expenses payments)
• Arrange post-event dinners/ drinks, arrange for pre-payment on the Public Programme card, send details to the host in advance of the lecture, and keep a record of who attended the dinner.
• Manage the budget as an accessible document of money spent on honorariums, travel, catering and hotels.
• Manage the AA’s Room Booking system for all Public Programme events
• Liaise with key departments on specific requirements (reception, catering, AV, facilities, security etc.) for each event.  Weekly updates via email and termly Key department updates.
• Upload exhibitions, lectures, open seminars and events to the AA website using the Content Management System
• Assist the Public Programme Curator with ticketing of lectures, managing reserved seats, and promoting lectures across the AA’s social media networks. 

Person Specification

Knowledge, Skills and Experience

• An organised and capable individual with strong people skills.
• A strong interest and enthusiasm for events, exhibitions and cultural programming
• Experience and efficiency in managing complex calendars, scheduling travel and booking accommodation.
• An interest or some knowledge of architecture culture
• Previous experience of working in education or for a cultural institution would be advantageous.