RIOULT DANCE NY - FINANCE AND OPERATIONS DIRECTOR job at RIOULT Dance NY | Astoria | Art Jobs

RIOULT DANCE NY - FINANCE AND OPERATIONS DIRECTOR

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RIOULT DANCE NY - FINANCE AND OPERATIONS DIRECTOR

RIOULT Dance NY, founded in 1994, is a New York City-based modern dance company dedicated to supporting the creation and performance of dance works by choreographer Pascal Rioult, and to educating and expanding modern dance audiences. Over the last 25 years, RIOULT has amassed a rich repertory of nearly 50 works and reaches over 20,000 individuals annually through its NY season performances, national and international touring, and a spectrum of dance education and community engagement programs.

In October 2018, RIOULT Dance NY opened the doors to the RIOULT Dance Center in the Kaufman Arts District in Astoria, Queens. A much-anticipated permanent home for the Company, the Center positions RIOULT as a major asset to the dance community at large through its offering of affordable studio rentals, schedule of public dance technique and fitness classes, and high-caliber dance training for young people at the newly formed RIOULT Dance School.

RIOULT Dance NY is seeking a full-time Finance and Operations Director to join our growing team. The Finance and Operations Director, who is part of senior management, manages the facility, financial, administrative, human resource, and IT systems and related staff and also works with outside consultants. The ideal candidate is highly organized with attention for detail, prior experience in financial management and/or bookkeeping and a facility with learning new systems and software and creative problem-solving. This candidate also demonstrates a commitment to RIOULT Dance NY’s mission, is flexible, and effective in a fast-paced and evolving environment.



Job Responsibilities

Finance and Administration

Supervise contract bookkeeper ensuring accurate and up-to-date records of financial transactions, including day-to-day bookkeeping and training staff on relevant systems.

Produce regular financial reports that support the organization’s cash flow management, foundation budgeting and reporting, and government contracts.

Oversee the annual audit and filing of required tax forms.

Collaborate with Executive Director in the annual budgeting process, financial forecasting, and internal controls.

Serve on finance and audit committees

Human Resources  

Maintain personnel policies and employment records for all staff.

Oversee payroll preparation and onboard all new employees.

Negotiate benefits packages for staff and provide support with health and retirement benefits administration.

Facilities and Operations Management

Oversee basic facilities management, including off-site storage.

Manage relationship with landlord and building management. 

Manage organization of both digital and analog files and create a record retention policy.

Act as liaison with insurance vendors and brokers as needed and obtain insurance certificates when requested by staff.

Manage, monitor, and maintain building systems (HVAC, security, etc.), office equipment and supplies.  

Work with ED to identify and address ongoing infrastructure needs.

IT & Digital Security

Oversee relationship with external IT consultants. 

Act as the organization’s point person for cyber security policies, procedures, and troubleshooting.

Maintain and evaluate the IT needs of the organization, working with staff, vendors, and IT consultants to identify and resolve issues and recommend repairs and upgrades.

Handle day-to-day IT issues, including adding users to digital accounts, managing permissions, and troubleshooting problems as they arise. 

Qualifications

The Finance and Operations Manager must have:

A working understanding of bookkeeping, budget management, internal controls, and non-profit accounting practices;

Proficiency with QuickBooks and Excel, and the ability to quickly learn and use other finance-related tools as needed;

A minimum of 4 years administrative/financial experience, preferably in a non-profit environment;

Experience with various aspects of HR, including benefits administration and compliance;

Experience supporting organizational IT needs;

Resourcefulness and creativity in troubleshooting obstacles as they arise;

The ability to design and implement operational systems that foster efficiency; and

The ability to work independently.

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