Programming Associate

PROGRAMMING ASSOCIATE

Location: Bronx, NY   Department: Programming  Type: Part-Time (20-25 hours per week)  Compensation: $20/hour

MISSION
BAAD! Bronx Academy of Arts and Dance creates, produces, presents, and supports the development of cutting edge and challenging works in contemporary dance and all creative disciplines that are empowering to women, and other people of color, and the LGBTQ (lesbian, gay, bisexual, transgender, and queer) communities.

DESCRIPTION
BAAD! is seeking a Programming Associate to join its dynamic, effective community-based arts organization. The Programming Associate is responsible for implementing assigned creative projects, and for providing administrative support for all core programs for the overall organization. The Programming Associate is responsible for logistics of each assigned project as well as overseeing the production management of off-site events, communication with artists and technical team, creating and maintaining partnerships with venues, and outreach to partner organizations and audiences. The position serves as a direct contact for artists, partners, and the larger BAAD! community, and reports to the Deputy Director.

In addition to supporting BAAD!’s core programming, the Programming Associate oversees TrasVisionaries, a monthly live performance series featuring trans and gender non-conforming artists and hosted at restaurants and cafes in the South Bronx and Courageous Conversations: Strategies for Living and Loving in America, a performance and discussion series that brings together artists, thought leaders, and audiences to engage in an artistic and verbal discussion to develop strategies for queer people of color and allies to further social change and thrive in the current America.

DUTIES AND RESPONSIBILITIES

Core Programming:

• Support significant aspects of the day-to-day program activities including calendar management, program planning, artist communications, and administrative duties
• Draft and issue artist agreements
• Market/promote projects on social media, through print material, emails, word of mouth, and all outlets  
• Maintain a database of partner organizations and regularly reach out to promote programs
• Coordinate the documentation and archiving of events
• Attend and report at weekly staff meetings
• Prepare documents as requested

Courageous Conversations:

• Contact and schedule artists and speakers
• Coordinate efforts with the Courageous Conversation facilitator
• Maintain communication and update speakers on their roles and expectations
• Identify community partners and schedule and organize free community offerings
• Convene meetings physically or virtually with partners to share information on the series and its action items

TransVisionaries:

• Identify partner venues with programming team and visit locations to begin or continue communication with appropriate personnel. All modes of communication are necessary (i.e., phone, email, in-person visits/meetings)
• Contact and schedule artists selected by programming team, draft and issue agreements to artist and businesses
• Book event dates based on the availability of venues, artists, and BAAD!’s season of programming
• Maintain regular communication and update artists on their roles and expectations
• Compile all marketing information and market/promote events through all outlets
• Coordinate all event logistics and work closely with the technical team to identify and plan production needs. Schedule and attend site visits with technical team, artists, and venue personnel as needed, and share information with programming team.

QUALIFICATIONS

• Minimum of 2 years programming experience
• Personable, friendly, and comfortable working with QTPOC and partner businesses that have varying knowledge of that community
• Self-confident, assertive with good interpersonal skills and the capacity to negotiate with a variety of people from business owners to artists
• Skilled in quickly handling concerns and resolving problems
• Excellent verbal and written communication skills
• Excellent organizational skills and the ability to work under pressure, to adapt easily to changing situations and priorities, and to meet multiple deadlines and goals simultaneously
• Independent while also working with a team
• Proficient in Microsoft Office and Google Drive
• Familiar with social media platforms including Facebook and Instagram
• Ability to work evenings and weekends for events as needed
• Fluent in English and Spanish a plus