Administrative Assistant for StudioEIS

Job Description

Report directly to the Directors of StudioEIS in a support role within the organization. You will be responsible for the efficiency and organization of key elements in the day to day operations of the company, including administration, operations, and office management. Strong research and communication skills are essential as this position involves research for the purpose of marketing as well as historical research for projects. Previous experience supporting senior executives and managing complex calendars is preferred as well as the ability to work well under pressure in a busy and dynamic environment. You will be supporting a variety of individuals, flexibility and adaptability are key.

Responsibilities

• Provide day to day administrative support including but not limited to: email correspondence, answering phones, maintaining files, archiving, organizing and scheduling meetings, managing the company calendar and assisting with special projects as needed.
• Day to day office management will include correspondence with clients and service providers, organization, mail pick-up and arranging FedEx or other deliveries. Plan and implement staff events, coordinate guest sculptor stays and client visits.
• Marketing research is an essential component to this position. Understanding and researching potential new work for the studio, creating a bullet point sheet of deadlines, submission requirements etc. for director review. Consistent follow up and overseeing that submission of proposals are completed on time.
• Must follow closely shared EIS calendar. Be aware of all meetings, client visits, castings, travel plans and deadlines.
• Assist with historical research for StudioEIS projects.
• Help with coordinating hiring outreach for new staff at StudioEIS
• Assist directors as needed with specific tasks. Bill paying, lectures, presentations, research and any other tasks as needed.
• Social media oversight.