Experienced Administrative Assistant for Artist Studio



Contract type:

Commensurate with experience
Application Deadline: 

Keyword (Tags):


Titus Kaphar Studio is seeking a part-time experienced Administrative Assistant to assist the Studio Manager and Artist for 20-30 hours per week.

The ideal candidate is professional, hardworking, detail-oriented and able to prioritize tasks in a fast-paced multi-disciplinary artist’s studio. Individual must have previous office experience in an artist studio, a fine art gallery, an auction house or a museum, and can demonstrate strong writing and graphic design skills. The individual must also have excellent verbal communication skills and a professional demeanor. This position requires a flexible personality and the ability to work well within a group, as well as, independently.

RESPONSIBILITIES: Administrative Assistant will be responsible for supporting the Studio Manager and Artist in day-to-day operations. This individual will also work with other supporting studio members to ensure open communication of overall activities in the studio.

  • Tasks include:
  • Assist Studio Manager with all administrative tasks.
  • Write press releases, editing catalogues, editing artist’s biography and statements.
  • Answer image requests, prepare hi-res images to press and publishers.
  • Maintain artwork inventory, existing database and image for paintings, photographs, and other media. Create new archival systems if necessary.
  • Coordinate travel arrangements for artist and companion/s, for lectures, exhibitions, and special projects.
  • Work with production team to determine materials needed and purchase office supplies as needed.
  • Create and maintain quarterly e-newsletter.
  • Ability to scan documents, slides and transparencies efficiently.
  • Assist with studio special events.
  • Coordinate internship projects for the studio needs and assist in additional studio tasks to include: opening & sorting mail, running errands, maintaining studio cleanliness, scanning and faxing, fielding phone calls, scheduling messenger pickups and deliveries, and other duties as needed.

Required Qualifications:

  • A minimum of 2-3 years of proven office administrative experience at an artist’s studio, gallery or museum. 
  • A Bachelor's degree in Art Administration, Art History or related field preferred.
  • Excellent writing skills and interest in developing a deep knowledge for the artist’s practice.
  • Proven Photoshop, Graphic Design Software, ArtBase, Icontact, and social media experience.
  • Able to multitask in a fast-paced and often times high-pressure work environment.
  • A confident and articulate team player with excellent problem-solving skills. 
  • Well-organized, punctual and detail-oriented an absolute must.
  • Interest in African American History and contemporary art.
  • Drivers license a plus


Application Instructions

Salary is commensurate with experience. Please do not call the studio directly. 

Send your resume and cover letter to Carrie: theartmetier@gmail.com with the subject line: TKS Administrative Assistant


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