Administrative Coordinator, Curatorial

The Position:

The Administrative Coordinator, Curatorial provides critical support to the Chief Curator and Senior Deputy Director for Program Administration and helps ensure the smooth day-to-day operation of the Curatorial Department.

Responsibilities Include:

• Manage the Chief Curator’s calendar and travel schedule
• Communicate on behalf of the Chief Curator internally to staff and externally to colleagues, donors, trustees, artists, and other members of the public
• Assist with preparations for trustee meetings and weekly curatorial department meetings
• Manage departmental intern recruitment, assignments and seating in collaboration with the Human Resources coordinator
• In coordination with the Sr. Deputy Director for Program Administration, develop and monitor departmental budgets and professional development allocations
• Make departmental purchases and reconcile the monthly invoices
• Maintain departmental invitation lists and manage RSVPs for events
• Collect requests for and distribute exhibition catalogues
• Coordinate meetings of the Board Exhibition Committee and Acquisitions Committees, including drafting and distributing agendas, taking and circulating minutes, and helping to prepare presentations
• Orient new staff and interns to curatorial department policies and procedures
• Track the status of exhibition and acquisition proposals and respond to proposals following curatorial review
• Assist curatorial staff in preparing and updating exhibition checklists, drafting correspondence, processing loan requests and agreements, and responding to requests from other departments
• Organize and submit Immunity from Seizure applications
• Input and update the Museum’s CRM system as needed
• Help coordinate the annual Purim Ball and “Art Tour” fundraisers, and assist staff from other departments on other cultivation events for trustees, Museum Council members and patrons
• Represent the Museum at openings of exhibitions, conferences and other events, as needed
• Other duties as assigned

Requirements:

• B.A. or M.A. degree in art history, museum management or administration or related humanities field
• Professional/administrative experience in the form of temporary assignments/internships of one-two years
• Broad knowledge of contemporary art, art history and interest in Jewish history and culture
• Excellent organizational, written and verbal communication skills, and interpersonal skills
• Knowledge of German, French, Spanish or Hebrew language a plus
• Computer and digital media literacy
• Knowledge of The Museum System, Net X, and Salesforce a plus
• Ability to work nights on occasion

The Jewish Museum is an Equal Opportunity Employer that is committed to building a culturally diverse staff and encourages applications from diverse candidates.