Administrative Coordinator, Curatorial job at The Jewish Museum | New York | Art Jobs

Administrative Coordinator, Curatorial

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The Position:

The Administrative Coordinator, Curatorial provides critical support to the Chief Curator and Senior Deputy Director for Program Administration and helps ensure the smooth day-to-day operation of the Curatorial Department.

 

Responsibilities Include:

  • Manage the Chief Curator’s calendar and travel schedule
  • Communicate on behalf of the Chief Curator internally to staff and externally to colleagues, donors, trustees, artists, and other members of the public
  • Assist with preparations for trustee meetings and weekly curatorial department meetings
  • Manage departmental intern recruitment, assignments and seating in collaboration with the Human Resources coordinator
  • In coordination with the Sr. Deputy Director for Program Administration, develop and monitor departmental budgets and professional development allocations
  • Make departmental purchases and reconcile the monthly invoices
  • Maintain departmental invitation lists and manage RSVPs for events
  • Collect requests for and distribute exhibition catalogues
  • Coordinate meetings of the Board Exhibition Committee and Acquisitions Committees, including drafting and distributing agendas, taking and circulating minutes, and helping to prepare presentations
  • Orient new staff and interns to curatorial department policies and procedures
  • Track the status of exhibition and acquisition proposals and respond to proposals following curatorial review
  • Assist curatorial staff in preparing and updating exhibition checklists, drafting correspondence, processing loan requests and agreements, and responding to requests from other departments
  • Organize and submit Immunity from Seizure applications
  • Input and update the Museum’s CRM system as needed
  • Help coordinate the annual Purim Ball and “Art Tour” fundraisers, and assist staff from other departments on other cultivation events for trustees, Museum Council members and patrons
  • Represent the Museum at openings of exhibitions, conferences and other events, as needed
  • Other duties as assigned

 

Requirements:

  • B.A. or M.A. degree in art history, museum management or administration or related humanities field
  • Professional/administrative experience in the form of temporary assignments/internships of one-two years
  • Broad knowledge of contemporary art, art history and interest in Jewish history and culture
  • Excellent organizational, written and verbal communication skills, and interpersonal skills
  • Knowledge of German, French, Spanish or Hebrew language a plus
  • Computer and digital media literacy
  • Knowledge of The Museum System, Net X, and Salesforce a plus
  • Ability to work nights on occasion

 

The Jewish Museum is an Equal Opportunity Employer that is committed to building a culturally diverse staff and encourages applications from diverse candidates.

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