Dance/NYC Operations Manager job at Dance/NYC | New York | Art Jobs

Dance/NYC Operations Manager

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Salary: 
$45,000 - $54,000 commensurate with experience
Application Deadline: 
September 13, 2019

Title: Operations Manager

Location: New York City

Reports to: Executive Director

Supervises: Interns, Volunteers, Select Contractors

Status: Full-time, Exempt position with opportunity for career growth within the organization, starting October 1, or as soon as

possible

Dance/NYC's mission is to promote the knowledge, appreciation, practice, and performance of dance in the metropolitan New York City area. It embeds values of justice, equity, and inclusion into all aspects of the organization. It works in alliance with Dance/USA, the national service organization for professional dance. The organization achieves its mission through its four (4) core programs: leadership training, networking and convening; action-oriented research; technology and visibility; and grantmaking. It seeks to add a key member to its current staff (four full-time and three part-time employees), who will assume responsibility for office management and administration.

Duties and Responsibilities:

Office Management:

Reporting to the Executive Director and working with key staff:

  • Establish and maintain up-to-date records of office management practices
  • Manage organizational scheduling and track deliverable dates and internal and external deadlines across projects (fiscal management, fundraising, communications, and programs), with input from all relevant stakeholders
  • Manage organizational CRM database (NeonCRM), including but not limited to:
  •           Data entry, list creation, and report exports
  •           Train staff to use platform
  • Liaise with vendors and coordinate contracts and purchases
  • Respond to constituent inquiries (mail, phones)
  • Trains staff on operations systems
  • Manage weekly staff meetings
  •           In coordination with staff, compose and circulate weekly meeting agendas
  •           Take meeting minutes and circulate to staff post meeting
  • Support other areas of general administration as needed

Facilities Management:

Reporting to the Executive Director and liaising with relevant stakeholders:

  • Manage facilities and liaise with building management from Mertz Gilmore Foundation to execute on their policies and procedures
  • Manage office technology and coordinate with IT consultant to keep systems (WiFi, server, VPN, Google Suite and Drive, etc.) updated and running properly, including troubleshooting system issues

Fiscal Coordination and Compliance:

Reporting to the Executive Director and financial consultants:

  • Coordinate and track all aspects of ongoing fiscal management, executing policies and procedures to ensure-audit readiness, including but not limited to:
  •      Bookkeeping:
  •           Maintain accurate ledgers by recording financial transactions (invoices, accounts payable, accounts receivable, sales receipts,              credit card transactions) in the organization’s accounting software (Quickbooks)
  •           Reconcile accounts
  •           Report exports
  •           Process bi-monthly payroll
  •           Coordinate bank deposits
  •      Prepare yearly audit materials (includes finalizing 2018 audit of financial statements)
  •      Participating in organizational budgeting and financial strategy
  •      Prepare fundraising materials as requested
  •      Manage Dance/NYC’s fiscal sponsorship relationship with fiscal sponsee, includes light bookkeeping (deposits, accounts payable,         and quarterly reporting)
     

Human Resources:

Work with Executive Director to develop and implement organizational human resource systems, assuming primary responsibility for:

  • Tracking the execution of policies and procedures as outlined in the organization’s Employee Handbook
  • Onboarding all new employees, interns, and volunteers
  • Managing employee HR platform (ADP) and benefit programs
  • Coordinating yearly employee reviews
  • Manage staff wellness and professional development initiatives
  • Managing relationships with independent contractors as directed by Executive Director

Additional Service:

  • Provide support to the Board and Committees, as requested by the Executive Director and/or Manager of Development and Grantmaking, including but not limited to: managing catering and booking meeting space
  • Provide support to Executive Director on new initiatives as they arise

Qualifications:

The ideal candidate will have relevant prior administrative and financial experience (Quickbooks knowledge and practice is a plus). They will be future focused, data driven, strategy minded, and thrive in startup environments. They will be methodical and detail oriented, with excellent planning and time management skills, and able to advance multiple projects simultaneously while meeting deadlines. They will be current on and comfortably engage with emerging technologies and demonstrate a commitment to technology solutions in the social enterprise space. They will be versed in the arts and culture landscape.

Compensation: Includes salary of $45,000 - $54,000 based on experience and competitive benefits.

Dance/NYC is an equal opportunity employer. Employment is offered without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, ancestry, political belief or activity, or status as a veteran. The policy applies to all areas of employment, including recruitment, hiring, training and development, promotion, transfer, termination, layoff, compensation benefits, social and recreational programs, and all other conditions and privileges of employment in accordance with applicable federal, state, and local laws. It is the policy of Dance/NYC to comply with all the relevant and applicable provisions of the Americans with Disabilities Act (ADA). Dance/NYC does not discriminate against any qualified Employees or job applicants with respect to any terms, privileges, or conditions of employment because of a person’s physical or mental disability. Dance/NYC makes reasonable accommodation wherever necessary for all Employees or applicants with disabilities, provided that the individual is otherwise qualified to safely perform the duties and assignments connected with the job and provided that any accommodations made do not require significant difficulty or expense.

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