Events Associate (New York)

Pace Gallery is seeking a dynamic, outgoing and detail-oriented Events Associate to join our New York based Marketing team. The Events Associate is responsible for supporting the Events Manager in the planning and execution of exhibition openings and other internal and external special events involving the gallery.

Responsibilities

• Assist Events Manager with planning and execution of all special events, including research for events and all day to day tasks
• Day-of management of certain gallery events (e.g., opening receptions, outside events, lecture or panel discussions)
• Liaise with gallery assistants for event staffing
• Assist with maintaining guest lists, including RSVPs and follow-ups
• Assist with maintaining and updating gallery mailing lists/artists personal lists for internal and external events, announcement mailings, and keep track of invitations for future planning
• Assist with the maintaining and developing the Marketing department’s contact database
• Create and maintain calendar of gallery and art world related events
• Assist with invoice processing and tracking
• Liaise with various vendors for event planning and execution
• Provide event information to gallery staff

Qualifications

• BA Degree required, Art History, Art Business or related degree, and experience working in a museum or art gallery preferred
• 2 – 4 years events planning experience required
• Ability to work well in fast-paced, deadline-driven environment
• Excellent computer skills including Microsoft Word, Excel and Outlook
• Excellent writing, communication and interpersonal skills, with an ability to take initiative, think creatively, work strategically, and build strong, productive relationships with colleagues, artists, and the press
• Strong organizational and time-management skills, with an ability to multi-task, prioritize and work nimbly in a fast-paced environment
• Ability to work independently and decisively, while also bringing a collaborative approach to working within a department and the company as a whole
• A thorough knowledge of and passion for modern and contemporary art and the broader art ecosystem