Managerial Associate job at IMG Artists | New York | Art Jobs

Managerial Associate



US State:


Job Level:

Contract type:

Application Deadline: 
May 10th 2019

Keyword (Tags):

Overall Purpose

An entry-level position to assist in the management of Artists and manage the day-to-day administration to enable the Artist Manager to develop the careers of Artists ensuring their success in a commercial world. 

Key Accountabilities:

  • Work directly with a list of artists, arranging logistics such as travel and housing, issuing and processing contracts, preparing itineraries and applying for work visas.
  • Update and maintain accurate calendars for each artist.
  • Liaise with opera companies, orchestras and other presenters to ensure that all future contract details are correct.
  • Work with PR and Presenters to schedule and administrate interviews and appearances.
  • Maintain frequent direct contact with artists to ensure that schedules are accurate.
  • Maintain accurate recording of all financial information for each engagement;  process invoices and other financial documents in conjunction with the finance department.  Produce financial statements and assist with bi-monthly income projections.
  • Liaise with artists, accountants and/or personal assistants regarding tax documents, and statement questions; ensure that any fees to be received directly by the artist have been paid.
  • Act as first contact for contracts and other engagement documents.
  • Assist the artist management team in their daily work, providing administrative and secretarial support (incl. filing, minute taking).
  • Research, produce and update press materials for each artist, including first drafts of updated biographies.
  • Research, compile and proof program materials, notes, and texts and translations for artist engagements.
  • Update and maintain certain areas of the IMG Artists website in relation to artist roster.
  • Attend concerts and performances, often during evening and weekend hours. 


Essential skills:

  • Bachelor’s degree (or equivalent) with a strong interest or passion in opera and/or classical music; previous experience in the music industry a plus.
  • Computer literacy (Microsoft Word, Excel, Outlook and internet.)
  • Strong knowledge of vocal and/or classical music repertoire.
  • The ability to remain calm and efficient under pressure, and the ability to follow through on multiple projects at once.
  • Good organizational skills and the ability to prioritize work flow.
  • The ability to be a self-starter and to complete projects within specified deadlines without supervision.
  • Enthusiastic, positive approach to work.
  • Strong writing skills; the ability to express yourself clearly both in person and in writing.
  • Meticulous attention to detail.
  • Commitment to providing a high quality service to each artist and presenter.
  • Ability to interact effectively with colleagues and clients at all levels, showing a high degree of empathy.
  • Ability to work successfully and efficiently in close collaboration with others and as part of a team.

Desirable skills:

  • Languages in addition to English would be beneficial.


This is a full-time position with an excellent benefits package and a competitive salary.

Candidates must have eligibility to work in the USA.


Contact & Links: 
Title City Employer
Professional Development Consultant Houston
Dance Teachers & Dance Teacher Assitants Needed Brooklyn
Executive Office Assistant New York City
Gallery Sales Consultant San Francisco
Machine Shop Manager Orlando
General Manager Philadelphia
Rehearsal Director/Dance Coach Kaunas
test2 Los Angeles
Front Desk Associate Memphis
ASP.NET MVC Web Applications Developer Bangalore
Arts Program Manager Beaverton
Gallery Assistant/Sales Assistant Santa Monica
Marketing and Audience Services Associate Durham