Programs Assistant


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Position Description

Title: Programs Assistant
Location: New York City
Reports to: Programs Manager
Supervises: Volunteers, Interns
Coordinates with: Town Hall Partners, Dance/NYC Staff
Status: Full-time, non-exempt position with opportunity for career growth within the organization, starting March 15, 2019, or as soon as possible

Dance/NYC's mission is to promote the knowledge, appreciation, practice, and performance of dance in the metropolitan New York City area. It embeds values of justice, equity, and inclusion into all aspects of the organization. It works in alliance with Dance/USA, the national service organization for professional dance. The organization achieves its mission through its four (4) core programs: leadership training, networking and convening; action-oriented research; technology and visibility; and grantmaking. It seeks a programs assistant who will support the programs manager in the execution of all aspects of implementing and growing Dance/NYC’s convening and professional development portfolio and leading special projects.

Essential Functions, Duties and Responsibilities
Event Management
Reporting to the Director of Programming and Justice Initiatives and working with the Coordinator of Justice Equity and Inclusion Initiatives and Development and Grantmaking Manager, support in the execution of all organizational responsibilities for regular programmatic events:

  • Annual Symposium
  • Regular Town Halls: 4-5 per year, 2 focused on Racial Justice, and 2 focused on Immigrant Rights, including:
    • March 2019: Town Hall Remix (Hip Hop)
    • April 2019: Junior Committee
    • May 2019: Immigration and Disability: Examining the Nexus of Movement Making
    • June 2019: Latinx Dance Makers in the NYC Dance Ecology Festival
  • Small budget dancemakers conference
  • Liaison to Junior Committee (monthly meetings)

General Operations
Coordinating all aspects of event administration, including:

  • Schedules and workflow
  • Management of database (NeonCRM)
  • Vendor relations
  • Meeting management
  • Speaker and participant engagement
  • Intern and volunteer recruitment and management
  • Facilities, A/V, and set up
  • Demographic data collection

Coordinating with Programs Manager, develop replicable event (especially, programming, communications, and facilities) schedules and workflows; maintain detailed attendance records, issue surveys following events; review and update event and online demographic information

Information Technology, Communications, and Marketing
Coordinating with the Marketing and Communications Contractor and Communications Assistant, support in the creation and execution of all aspects of event communications through Dance.NYC, e-communications (weekly e-newsletter, special bulletins) and social media; coordinate the production of event marketing material (online and print), sponsorship material, and ad placements as appropriate; coordinate technological enhancements to support convening and professional development efforts, including video content for the Symposium and Town Halls.

Additional Priorities

  • Fundraising: Produce relevant reporting and proposal material for recurring sources
  • Staff support: Work collaboratively with staff to execute on additional organizational priorities as they arise

The ideal candidate will have relevant prior event management, public speaking, writing, and facilitation experience, and an interest in fundraising. They will be future focused, data driven, strategy minded, and thrive in fast-paced startup environments. They will be methodical and detail oriented, with excellent planning and time management skills, and able to advance multiple projects simultaneously while meeting deadlines. They will be current on and comfortably engage with emerging technologies, and demonstrate a commitment to technology solutions in the social enterprise space. They will be versed in the dance and culture landscape and have a wide cross-sector network.

Compensation includes salary of $38,000 based on experience and competitive benefits.

Dance/NYC is an equal opportunity employer and provides equal employment opportunity without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, ancestry, political belief or activity, or status as a veteran. The policy applies to all areas of employment, including recruitment, hiring, training and development, promotion, transfer, termination, layoff, compensation benefits, social and recreational programs, and all other conditions and privileges of employment in accordance with applicable federal, state, and local laws. It is the policy of Dance/NYC to comply with all the relevant and applicable provisions of the Americans with Disabilities Act (ADA). Dance/NYC does not discriminate against any qualified Employees or job applicants with respect to any terms, privileges, or conditions of employment because of a person’s physical or mental disability. Dance/NYC makes reasonable accommodation wherever necessary for all Employees or applicants with disabilities, provided that the individual is otherwise qualified to safely perform the duties and assignments connected with the job and provided that any accommodations made do not require significant difficulty or expense.


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