Finance Manager job at Asian Arts Initiative | Philadelphia | Art Jobs

Finance Manager


Contract type:

Application Deadline: 

Keyword (Tags):

Finance Manager


Reports To: Executive Director

Supervises: Bookkeeper, Finance Consultants


The Finance Manager works with Executive Team as an intermediary between the Staff and Finance Department to support accurate and meaningful financial policies and procedures; budget management and accountability; accurate and timely reporting to internal and external stakeholders; and supports the Executive and Board Team on financial strategy.  This position will supervise staff and consultant financial support positions.


Key Responsibilities



- Reconcile general ledger and maintain workpapers for all balance sheet and bank accounts monthly.

- Conduct monthly journal entries, including depreciation, recognition of prepaid expense, accruals, reversal of accruals, reclasses of expenses or income, etc.

- Monitor the cash receipts log and ensure timely deposits are made.

- Develop, implement, and maintain processes and controls that are current best practices related to transaction processing.


Compliance and Reporting

- Review budget vs. actuals and generate expense reports monthly, identify and report variances and work with appropriate department personnel to ensure compliance.

- Review and reconcile quarterly payroll tax reports with general ledger payroll expense; check payroll to ensure federal tax payments are made.

- Monitor organizational credit card use, access and account.

- Responsible for financial reporting which includes cash flow analysis, monthly financial reports, monthly projections and financial reports for government and private-sector grants.

- Prepare records and reports for year-end audit by independent audit firm. Perform pre-audits for all appropriate sources.

- Create and maintain breakdowns of functional expenses assuring that administrative expenses are kept in-line.



- Supports the implementation of strategic goals and objectives.

- Assist with the development of affiliate budgets. Manage and track organizational and departmental budgets where relevant.

- Prepare a variety of ad hoc financial scenarios as requested.

- Staff liaison to the Board of Directors Finance Committee.

- Positive attitude and willing participation in a small team dynamic. Willingness to work outside of main responsibilities and serve as an organizational ambassador as advised by supervisor.

- Lead and/or collaborate on fundraising activities where relevant.


First Year Success Criteria

- Organizational budget filings are delivered consistently and on-time in collaboration with external and internal teams.

- The organization’s financial processes are clearly documented and staff are utilizing the processes successfully.

- Financial reports are timely, accurate, appropriate, and provided with context for analysis and implementation by Executive team and Board of Directors. 



- Bachelor’s degree in accounting or business related field.

- Demonstrated knowledge of financial reporting, grant accounting and budgeting.

- Proficiency with accounting software. QuickBooks Online preferred.

- Proficiency with Microsoft Office and Google Media, Home & Office and Social features.

- Strong analytical, quantitative, problem solving and technical skills; superior attention to detail.

- Ability to maintain confidential information and high ethical standards.

- Commitment to organizational values of social justice and equity.


Preferred Qualifications

- Excellent time management skills; ability to perform multiple tasks and meet critical deadlines while maintaining accuracy and quality. 

- Proven ability to make complex and time-sensitive decisions in the best interests of the organization.

- Nonprofit or industry related experience.


Hours and Compensation

This is a full time permanent exempt salary position at approximately 40 hours/week. Evening and weekend hours may be required. Evening and weekend hours may be required. The salary is $45,000-$50,000. The position is eligible for AAI’s medical and dental group plan, a commuter pass benefit and a generous paid time off package on a prorated basis.

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