Events Coordinator

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David Zwirner gallery seeks an Events Coordinator to join its marketing department. The position is based in New York and reports into the Marketing Manager. The ideal candidate will have two to five years related experience. Superior communication skills, the ability to time manage and meet deadlines, and the ability to work with multiple teams is required. This position will involve contact with curators, artists, long time clients and vendors therefore discretion, professionalism, and superb communication skills are essential.
Primary responsibilities include:
Dinners
Scout and secure venues; coordinate and manage logistics for gallery dinners
Work with Marketing team on the budgets, negotiating fees, PO approvals, and invoice processing
Oversee menu selection, catering, etc.
Be present on-site to manage throughout duration of dinner (when possible); handle seating charts; coordinate cars/transport
Work with Marketing Manager and sales team to manage guest lists, invites, RSVPs, seating charts
Work closely with Marketing Department and London gallery staff on all on-site promotional events
Assist London Gallery with budgeting, menus, and relevant coordination
Press Events
Collaborate with Marketing team to present weekly events updates in staff meeting
Be on-site for exhibition press previews to check in/welcome the press
Attend selected press previews at museums and art fairs as a gallery representative
Collaborate on events with David Zwirner Books and partners, coordinate selected press events and event series
Other Gallery-Related Events
Coordinate various benefit auctions, press events, and cocktail events with partners, vendors and clients
Liaise with Zwirner house manager and marketing department to plan annual holiday party for clients, curators, and artists
Position hours are Monday-Friday, 10am to 6pm. Candidate will occasionally need to work additional hours. Only qualified candidates will be contacted. Absolutely no calls or walk-ins please.
David Zwirner is an Equal Opportunity Employer.

How to apply: 

To apply, please follow the link to our careers page here:https://davidzwirner.bamboohr.com/jobs/view.php?id=23

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