Project Coordinator job at Weeksville Heritage Center | Brooklyn | Art Jobs

Project Coordinator




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$34,500 - $37,000 annually
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Weeksville Heritage Center (WHC) is a historic site and cultural center in Central Brooklyn that uses arts, learning, and activism to preserve, document and inspire engagement with the legacy of Black liberatory practices. Weeksville was one of the largest free Black communities in pre-Civil War America, and the Historic Hunterfly Road Houses are three rehabilitated and restored homes that remain of the Weeksville community, one of 100 independent Black communities established in 1838 before the Civil War.

Recently announced as New York City's newest Cultural Institutions Group (CIG) member, the first since 1998, the Weeksville Heritage Center (WHC) is one of New York City’s cultural treasures, dedicated to preserving and celebrating the story of the 19th century African-American community of Weeksville.

The Project Coordinator will work closely with the Operations and Program departments to assist with planning, coordinating, and management of on-site and virtual performances, exhibitions, and programs. The Program Coordinator will provide communications and administrative support to the Weeksville team and offer an art administrator an opportunity to work within a unique, culturally-specific setting within a collaborative team environment.

The key responsibilities of the Project Coordinator include:

General Administration
● Facilitating external communication, including community, participant, and partner outreach research and database maintenance
● Liaising between Deputy Director, finance and program partners to coordinate participant contracts and forms
● Collaborating with other departments to enact administrative workflows related to researching, promoting, and executing public programs
● Coordinating meetings and program calendar, as well as serving as an external point of contact
● Organizing and archiving program materials

Program Coordination
● Coordinating logistics for all public programs, community engagement initiatives, development/fundraising, and special projects including production checklists, event and program copy, work orders, marketing support requests, walkthroughs and run-of-shows
● Serving as internal point of contact during programs and events, troubleshooting with IT and Operations where necessary
● Ensuring all appropriate audiovisual and tech needs are met for each event
● Sustaining and tracking ongoing conversations with artists, community partners, and other collaborators
● Supporting in the research, development and execution of all core programs, special projects and initiatives
● Collaborating with marketing teams to ensure posting of promotional materials across platforms, offering additional input as requested
● Assist/manage select aspects of logistics of performances, exhibitions, and programs
● Producing and organizing program evaluations for participants, visitors, and facilitators
● Working closely with a team of volunteers, interns, and other staff members

● BA/BS degree in museum studies, art, art history, arts administration, history, social sciences, or related fields with 3+ years of experience or MA/MS
● Excellent organizational skills and ability to problem solve and multitask with numerous deadlines
● Ability to work within a team as well as independently
● Strong attention to detail and excellent interpersonal, verbal and written communication skills
● Strong computer skills, including Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Suites
● Must be available to work some nights, weekends and manage a flexible schedule
● WHC strongly encourages applications from applicants of color as well as applicants who are immigrants, disabled, gender non-confirming, and/or part of the LGBTQIA+ community

This is a full-time, grant-funded salaried position with 32 hours of work per week. Annual base salary is between $34,500-$37,000/year, commensurate with experience. This position includes medical, dental, vision, retirement, pension, paid vacation, sick leave, and personal days.


If you are not sure if you are qualified for this position, please apply. We are seeking a good fit for our staff and believe an interest in our program, cultural specificity, and larger social justice elements are as important as previous work experience. We welcome candidates with learning experience outside traditional modes of schooling or work and people looking to transition into the arts and cultural sector.

Weeksville Heritage Center is an Equal Opportunity Employer. All candidates for employment are considered without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, physical disability, veteran status, or any other basis protected by applicable federal, state or local law.

As a museum and member of the New York City Cultural Institutions Group (CIG), Weeksville Heritage Center observes Key to NYC, an executive order by Mayor Bill de Blasio that requires proof of vaccination against COVID-19 for all full- and part-time employees.

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