Senior Faculty Affairs and Programs Coordinator job at University of Southern California | Los Angeles | Art Jobs

Senior Faculty Affairs and Programs Coordinator

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The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A., and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be part of a world-class research university and a member of the “Trojan Family.”

The hallmark of the newly-established USC Glorya Kaufman School of Dance — as expressed in its motto “The New Movement” — is the development of a new movement model expressed in new media, scholarship, studio practice and choreography for the 21st century. The school provides foundational insight, opportunities for artistic development, a diverse performance repertory, exposure to world-renowned practicing artists, dance conditioning, and strategic career venture skills. USC Kaufman enrolls approximately 100 BFA dance majors and offers a robust array of non-major and minor offerings in dance open to all USC students. Visit the School’s website at kaufman.usc.edu for more information.

USC Kaufman is now seeking applicants for a full-time position as Senior Faculty Affairs and Programs Coordinator. Reporting directly to the Assistant Dean of Faculty, this newly created position will support faculty related programs, policies, and procedures and will work closely with a range of departments within USC Kaufman as well as central university offices. This position supports the Dean and Assistant Dean in influencing and implementing School and University policies and practices related to various faculty matters.

In addition, this position will also provide administrative support in various functional areas of our Student Services team. Under the guidance of the Assistant Dean of Admission and Student Services, this role will serve as a conduit between Student Services related programs and Kaufman Faculty.

This position will serve a diverse population, must demonstrate a commitment to improving outcomes for historically under-served populations, and is expected to contribute to the School’s diversity, inclusion, and equity efforts. USC Kaufman is committed to increasing diversity in its staff and welcomes applications from persons of all backgrounds, ethnicities, races, genders, and sexual orientations.

Roles and Responsibilities include (but are not limited to):

Faculty Affairs

Performs a range of administrative and academic personnel-related functions for faculty and maintains functional oversight of faculty hiring, merit review, tenure, and promotions.

Manages core faculty data and documents across critical record-keeping systems, including FAM, Workday and Laserfiche. Ensures data confidentiality and appropriate document retention.

Gathers and communicates all relevant information for faculty academic cycle. Creates and maintains content for faculty websites and portals.

Serves as point of contact to address faculty inquiries, onboarding, and other questions and concerns.

Tracks and compiles documents relating to faculty merit review, promotion and tenure.

Assists the Dean and Assistant Dean of Faculty in developing and executing new and/or special faculty-related initiatives.

Generates and analyzes reports on faculty-related data and assists in faculty data presentations.

Liaises between Faculty Affairs and Development on external affairs initiatives requiring faculty support.

Coordinates non-faculty instructional support personnel.

Provides administrative support and project management to faculty lead initiatives and partnerships including the biannual Hip Hop Conference, guest workshops, the New Movement Residency, and Kaufman’s community engagement program “Kaufman Connections”.

Promotes an environment that fosters inclusive relationships and creates unbiased opportunities for contributions through ideas, words, and actions that uphold principles of the USC Code of Ethics.

Student Services

Manages collection of various student information (FERPA waivers, contact information, student availabilities). Maintains confidential and sensitive student information in University record keeping database (SIS, Student Advisement Database, Grading and Roster System).

Assists with processing d-clearances, collects declaration of concentration forms, processes grade changes and provides staff support for special courses (Maymester). Submits annual course catalog updates, works with the Registrar in creating special session codes.

Assist with Career Services/Student Services event logistics by scheduling and reserving rooms, acquiring event permits, booking travel, processing stipends for BFA auditions, managing RSVPs, etc. Interfaces with prospective students, guests (directors, choreographers) and Kaufman faculty during special events.

Coordinates faculty involvement in Career Services events (panels, workshops, Commencement, New Student Convocation).

Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.

This is a full-time non-exempt position working 37.5 hours per week with limited overtime projected on an as needed basis. Knowledge of and experience working in higher education preferred. Understanding of the unique culture and needs of the performing arts preferred. Cover letter expressing interest in the position and commitment to diversity, equity, and inclusion required.

Preferred Education:

Master's degree

Preferred Experience:

5 years

Preferred Field of Expertise:

Some leadership experience. Understanding of the university’s faculty and culture. Passion for higher education.

Minimum Education: Bachelor’s degree Minimum Experience: 3 years Minimum Field of Expertise: Ability to work independently with minimal to no direct supervision or guidance. Experience with and understanding of faculty-related processes (e.g., tenure, sabbaticals). Extremely organized and self-motivated. Experienced in Microsoft Office. Excellent written and oral communication skills.

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