Assistant Orchestra Production Manager



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       I.   Summary

            Title: Assistant Orchestra Production Manager

            Reports to: Orchestra Production Manger

            Status:  Full-Time Salaried, Exempt

            Basic Function:  Assist in the producing of all orchestra services and events of the Nashville Symphony

     II.   Primary Duties and Responsibilities

  •    Provide production assistance as required for concerts and orchestra events. Facilitate musicians' setups and ensure smooth operation of assigned orchestra services and other events as assigned
  •    Proactively address staging issues like temperature, lighting, audio, and safety; assist in implementing guest artist contracts including extensive hospitality and catering/dressing room needs/setup and backline for guest artists
  •    Develop stage plots for assigned programs. Provide stage management for chorus and chamber music series
  •    Lead load-ins, rehearsals, performances, and load-outs; maintain concert hall and backstage area appearance and safety; supervise stagehands, visiting productions teams, and vendors. Supervise floor flips in Laura Turner Concert Hall as needed.
  •    Act as a liaison between guest artists, technical staff, venue staff, visiting production teams, and musicians; ensure compliance with musicians' Collective Bargaining Agreement.
  •    Oversee orchestra equipment storage and maintenance.
  •    Prepare show reports and assist in budget tracking and creation. Assist in crew bookings and payroll.
  •    Assist in the development and maintain department manuals and training materials for all production positions
  •    Assist and support orchestra operations and production department personnel with job functions as needed

The duties listed above are not all inclusive.  The person in this position is expected to perform other work-related duties as assigned even though they may not be considered primary duties.

III.       Supervisory Responsibilities

Part-time crew, visiting production teams, and vendors

IV.       Work Requirements and Qualifications

            1.   Education and Experience

Minimum Requirement:  High School or GED equivalent

Candidates with one-year production experience with a professional orchestra, opera, theater, or other performing arts presenting organization strongly desired

            2.   Knowledge, Skills and Abilities

  • Understanding of live performance dynamics, with working knowledge in sound reinforcement, audio recording, theatrical lighting, video and projection technologies, coupled with a basic knowledge of orchestral instruments and repertoire
  • Strong written and verbal communication skills
  • Competent in embracing diversity through patient and empathetic engagement with individuals from diverse cultural and personal backgrounds
  • Excellent organizational abilities with meticulous attention to detail, skillfully prioritizing tasks to enhance efficiency and meet organizational goals
  • Ability to multitask and maintain composure in high-pressure, fast-paced environments
  • Willingness to foster a positive team environment and encourage creative problem-solving
  • Ability to read, analyze, and interpret complex documents such as technical riders, and adept at preparing both routine and detailed reports, including regular expense tracking
  • Committed to maintaining confidentiality, balancing tasks with varying urgency effectively, complemented by a good sense of humor and a broad perspective
  • Possession of a personal vehicle and a valid driver’s license strongly desired
  • Flexible Schedule (days/nights, late/early hours, weekends, and holidays)

            3.   Software to be Used

                  Essential:  Microsoft apps and services

                  Preferred:  ArtsVision, AutoCAD or Vectorworks

            4.   Physical Demands

                 This position involves various physical activities essential to fulfilling job responsibilities. The role typically requires the ability to remain in a seated or standing position for extended periods. It also involves tasks that may require manual dexterity, such as using hands for handling tools or controls and reaching with hands and arms. Effective verbal communication and auditory capacity are vital.

                 There are occasional requirements to stand, walk, and to lift or move items, with accommodations made as needed for varying physical capabilities. We prioritize a workplace inclusive of those with different physical abilities and are committed to making reasonable adjustments in line with ADA guidelines.

                 Vision requirements for this role include clarity of vision at close and long distances, color vision, peripheral vision, depth perception, and the ability to adjust focus. Additionally, the position may involve working at heights, with safety measures and accessible options provided as necessary.