Full-time Personal Assistant

Country:

US State:

Contract type:

Salary: 
$45,000-100,000
Application Deadline: 
8/17/22

Edward Tyler Nahem Fine Art is seeking a full-time career Personal Assistant to assist the gallery owner. The ideal candidate is detail oriented, has excellent communications skills and possesses a professional demeanor. Candidates must have the confidence to communicate with global clientele, have a positive, proactive attitude while demonstrating a high level of discretion. Experience coordinating global travel is a must. Knowledge of the art world is a plus! 

Responsibilities include, but not limited to:

  • Serving as gatekeeper for extremely busy gallery owner 
  • Maintaining the owner’s day-to-day calendar and shifting schedule
  • Coordinating domestic and international travel arrangements for owner and creating related detailed travel itineraries. Must have in-depth experience working with high-end travel vendors and managing multiple complex and changing itineraries.
  • Planning and scheduling meetings both internally and externally
  • Generating expense reports for owner and working with the gallery bookkeeper and managing personal insurance policies.  
  • Coordinating with household staff
  • Making purchases on owner’s behalf
  • Planning events year-round
  • Drafting correspondence on owner’s behalf 
  • Other duties as assigned

Requirements:

  • Bachelor's degree preferred
  • 3-8 years of administrative or personal assistant experience*
  • This position is a full-time position, 5 days per week. Flexibility for remote and in-person work. 
  • Must be available to work Saturdays, in-person 
  • Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
  • Proficiency with Adobe Photoshop highly preferred
  • Strong written and oral communication skills with high attention to detail 
  • Must be organized and have the ability to multitask under pressure
  • Must be resourceful, tenacious and a quick learner
  • Must be cost conscious, savvy with the ability to negotiate
  • Must be discreet, professional and feel comfortable working with high-level clientele
  • Confidentiality is of utmost importance 
  • Knowledge of the art and production worlds preferred
  • Final candidate will be subjected to background checks and a non-disclosure agreement must be signed upon hire. 

* The best candidate for this position may have anywhere between 3 to 8 years of experience. If the majority of this job description describes you, please apply.

Position Type:

Full-time, remote and in-person