Gallery Assistant


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Contract type:

Edward Tyler Nahem is looking for a full-time gallery assistant to work front of house. We are seeking someone who has meticulous attention to detail, who possesses a calm, warm, poised demeanor, a strong sense of professionalism and works well with others. Candidates must have experience with and an understanding of the nuances involved in working with global clients and a positive, proactive, "can do" attitude. Desirable candidates will be highly personable with the ability to multitask and to write at a formal and high academic level. Experience booking domestic and international travel is a plus. 

Responsibilities include:

  • Serve as gatekeeper for gallery which includes answering telephones, fielding general queries and greeting all guests
  • Manage gallery and owner’s calendars with relevant projects, meetings and annual events 
  • Coordinate and plan annual business travel for gallery owner
  • Light event planning for annual gallery events
  • Work with gallery staff to develop and execute digital communications and social media using Mail Chimp, Instagram and other relevant platforms 
  • Update and maintain email and mailing lists in ArtBase
  • Catalogue artworks in the gallery database using ArtBase and ArtBinder
  • Maintain library database
  • Research and write histories for incoming works of art
  • Write informative essays for artworks and create fact sheets
  • Auction research using Artnet auction database
  • Update gallery website and other online platforms such as Artsy and Artnet
  • Assist gallery owner with Holiday Gift distribution for clients and vendors and other projects as needed
  • Other day to day tasks including, filing and general gallery maintenance 


  • Bachelor’s degree in relevant field required and specific knowledge of post war and contemporary artists
  • Excellent computer literacy related to Microsoft Office Suite and Adobe Suite
  • Database management experience 
  • Knowledge of ArtBase and Artbinder a plus
  • Must be comfortable speaking with high level clients and daily visitors alike
  • Outstanding writing skills
  • Knowledge of or interest in art history and the artworld 
  • Ability to perform under pressure 
  • Ability to prioritize and juggle multiple tasks
  • Must be extremely organized and detail oriented
  • Must be discreet and confidential
  • At least 3 years gallery experience required
  • Candidate may be asked to submit writing samples 

The position is 5 days per week, Tuesday-Saturday.

Salary commensurate with experience and includes a benefits package.