Office Manager

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Application Deadline: 
September 2, 2022

Blue Medium, a public relations firm specializing in visual arts and architecture and design, is seeking an Office Manager to work 30 hours per week from Monday through Friday on a flexible hybrid schedule with a minimum two days per week in our Chelsea office in New York City.

The ideal candidate should possess a Bachelor of Arts degree, and possess the following skills: impeccable organization, strong writing abilities, and the capability to multi-task with exceptional attention to detail. Knowledge of small business operations is key to this position. A background and interest in contemporary art, architecture, and design is preferred, but not essential.

The candidate will assist the President with all administration of the office and staff, including managing human resource aspects such as PTO, health insurance, maintaining the physical office space, including the ordering and maintenance of all supplies, and working with the financial controller on accounts payable and receivable. In addition, the candidate will be helping with vetting new business inquires, drafting and tracking contracts and monitoring/managing some other company inboxes.

The candidate will also be responsible for scheduling appointments, overseeing the company calendar, coordinating domestic and international staff travel arrangements, maintaining the company Google Workspace, and liaising with company vendors, including monitoring and maintaining office tech needs, social media platforms, and updating the company website. As such, a strong knowledge of Apple computers, Google Workspace, Microsoft Office 365, Airtable, Muck Rack, WordPress, and digital media is required.

Salary commensurate with experience and in line with a 30-hour work week. Benefits include full health care coverage including dental and eye, paid vacation and a bonus plan based on company and individual performance. 

The Office Manager reports to the President but works with other team members to ensure the smooth and efficient operations of the company.

Please visit our website to get a clearer sense of what we do, our client roster and some of our values.