Rights and Reproduction Associate job at Dia Art Foundation | New York | Art Jobs

Rights and Reproduction Associate




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Position Summary:

Reporting to the Director of Publications, the Rights and Reproductions Associate is responsible for researching, gathering, and securing images and associated permissions for Dia publications and other printed and digital materials; hiring photographers; scheduling and directing photo shoots; ensuring proper crediting and copyright on all images; supplying images to internal departments; fulfilling external image requests; adding new images to and maintaining the image archive (digital asset management system); and advising on rights and reproductions questions throughout the institution. While not required, candidates demonstrating experience with production for printed materials, including proofing images and conducting press checks, are highly desirable.

Essential Job Duties and Responsibilities:

Research, request, and organize images for Dia publications; secure all necessary image permissions and copyrights for publication; research and compile image credits; track photography permissions and artist and estate fees for individual publications

Fulfill image requests for Communications, Curatorial, Development, and other departments as needed; ensure proper crediting and caption information for all shared images

Oversee image selection for printed and digital materials and publications and work closely with the Senior Graphic Designer on legal and aesthetic usage

Input all new images into digital asset and/or web content management systems; manage accuracy and consistency for all image information and metadata; maintain existing images in archive

Archive all final book files and associated images

Manage and track all outside requests for Dia image rights and online digital media rights; when necessary, traffic requests to internal staff or artist studios for approval

Scan and store archival transparencies and slides; organize physical image archive

Hire photographers; schedule and direct photo shoots of all Dia exhibitions in coordination with Curatorial and Communications departments

Co-manage budget for new collection photography with the Manager of Exhibitions

Obtain clearances for Dia photography, video, and digital media as needed

Process invoices for reproduction and copyright fees

Assist with color correcting images and conducting press checks

Other relevant duties as assigned by the Director of Publications

General/Other Responsibilities and Duties:

Attend regular departmental and interdepartmental meetings

Coordinate with the Legal department for contract terms relating to photography, images, and copyright

Consult on all matters relating to art and image copyrights

Education, Certification, Experience:

Bachelor’s degree or commensurate experience with at least two or more years of direct copyright clearance experience

Experience in an arts or nonprofit organization is a plus

Knowledge, Skills, Abilities: 

Understanding of and ability to communicate copyright issues as they pertain to all facets of Dia’s image use needs

Ability to hire and manage freelance photographers

Ability to art direct photo shoots

Excellent oral and written communication skills

Strong computer skills; proficiency with content management systems, InDesign, and Photoshop

Ability to organize and oversee a variety of projects simultaneously

Experience with image proofs for printed materials and press checks for publications is a plus

Working Conditions and Physical Demands:

This is a 40-hour-per-week position based at Dia Art Foundation’s New York City offices. Work is currently conducted in a hybrid environment Mondays through Fridays with no less than three days in the Chelsea office. Additional hours may be occasionally required based on business needs

Work is performed in an office environment; typically, prolonged periods of sitting and use of computers and standard office equipment is required to accomplish work objectives

Please note that to provide a safe workplace free of recognized hazards and to take every possible step to reduce the transmission of COVID among our employees, Dia Art Foundation requires proof of COVID-19 vaccination upon hire, except for those who obtain an exemption due to a medical condition, religious belief, or pregnancy.

Dia provides a competitive salary and comprehensive benefits package with significant employer contributions towards the cost of healthcare premiums. The 401(k) plan provides 100% employer match up to 4% of the employee’s deferral and immediate vesting. Paid time‐off benefits include three weeks of vacation, ten days of sick leave, thirteen holidays, and a generous parental leave program. Work-related travel expenses are fully covered. Additionally, staff ID badges gain reduced or free admission to most American museums and arts organizations.

Dia Art Foundation is an Equal Opportunity Employer and does not discriminate on the basis of age, color, national origin, ethnic origin, citizenship status, disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state, or local law in its employment policies. In addition, Dia will provide reasonable accommodations for qualified individuals with disabilities and supports a neurodiverse workplace.

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