Events and Operations Associate Manager



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Events and Operations Associate Manager

Performing Arts Workshop

63k annual salary, full time-exempt


About Performing Arts Workshop

Performing Arts Workshop is a nonprofit organization established in 1965 with a mission to help young people develop critical thinking, creative expression, and essential learning skills through the arts. The Workshop brings arts instruction to more than 2000 students ages 3-18 each year through residencies in dance, music, spoken word, poetry, theater arts, visual arts, and media arts.


We believe that access to sustained, sequential instruction in an art form should be part of every young person’s education and development. Because of ongoing disparities in such access, we advance equity by prioritizing partnerships which allow us to work with historically underrepresented groups including Black and Brown communities, low-income communities, immigrant communities, indigenous communities, and LGBTQIA+ communities.


Performing Arts Workshop aspires to be a leading organization in arts education. We cannot achieve this without realizing our core values of both inclusion and excellence. This requires sustained focus on equity in all our efforts to recruit, hire, promote, and retain an exceptionally well-qualified staff.


Position Description: The Events and Operations Associate Manager (EOAM) is responsible for leading the Geneva Powerhouse (GP) Rental Program, and managing our GP arts and cultural center and office hub. This pivotal role will center Black and Brown communities, low-income communities, immigrant communities, indigenous communities, and LGBTQIA+ communities and will ensure we engage in accessible anti-racist rental practices. They will manage and lead in timely and proactive event  scheduling and  staffing for the Geneva Powerhouse, building partnerships with the district 11 community and beyond, and event opportunities initiated by Performing Arts Workshop. Additionally, they will support with the marketing of the GP space.


The EOAM is also responsible for overseeing admin operations and will work closely with all departments (program, finance, development), as well as with the city of San Francisco to make sure city regulations are followed. This position requires the candidate to be comfortable working independently as well as collaboratively with the Workshop team. The OEAM will be onsite Monday through Friday between the hours of 9am-5pm.  Although the organization works to notify staff in advance of schedules, this particular role requires some flexibility.  Times and days may shift earlier or later pending on facilities and event needs. Weekend participation will be required at times for staff Learning & Growths (formally called Professional Development) and events led by the organization. Performing Arts Workshop is committed to being intentional about requiring in person work, so if there are opportunities to work remotely while fulfilling tasks, the EOAM may do so. The EOAM will report to the Data and Program Manager.


Major Responsibilities:


Anti-Racism and Leadership

  • Provide overall support toward achievingthe Workshop’s mission and  upholding anti-racist organizational  practices, in accordance to the Workshop’s Pro-Black accountability plan, and statement in defense of Black Lives

  • Provide technical support and actively participate in the organization’s monthly learning and growth meetings


Geneva Powerhouse Rentals Program

  • Support in developing marketing materials and enacting an outreach to promote the Geneva Powerhouse Arts and Cultural Center

  • Review, analyze, and improve the rental and scheduling system

  • Field rental inquiries, execute rental contracts, and perform site visits with prospective partners,renting artists, community members, and companies

  • Collaborate with staff to keep public health & safety and emergency policies and procedures up to date, including COVID-19 protocols. Communicate and implement policies among event staff and artists at the Geneva Powerhouse

  • Facilitate ongoing and responsive communication between artists, technicians, and other staff as needed to ensure events proceed as intended by renters and Performing Arts Workshop alike

  • Schedule necessary event staff (evening/weekend staff, technicians, house managers, box office personnel) for renters and all publicly-attended events

  • Cultivate meaningful relationships with colleagues, constituents and community members, in the ethos of Performing Arts Workshop methodologies

  • Support the Executive Co-Directors and Development team to track and collect Geneva Powerhouse participation, rentals, and revenue data through Salesforce and google documents 


Geneva Powerhouse and Office Hub Facilities Management

  • Working closely with external vendors, partner organizations, landlords , and San Francisco’s Park and Rec, manage the Geneva Powerhouse and Office Hub facilities

  • Manage an on-call Facilities and Events Associate, and janitorial team for the Geneva Powerhouse and Office Hub

  • Oversee tracking and reordering of cleaning and utility supplies for both facilities

  • With support of the Data and Program Manager and  Executive Co-Directors, troubleshoot all issues pertaining to the Geneva Powerhouse and Office Hub facilities as they arise

  • Coordinate and process mail, deliveries, and online orders


Office and Technology Support

  • Responsible for organizing, delegating maintenance, and checking out of all equipment and technology (usage, training, acquisition, replacement, maintenance, delegating up keep), procurement and organization of office supplies, and physical safety and maintenance. Responsibilities include lifting 25lb packages and items.

  • In coordination with  program staff, the position manages arts supply , ordering, distribution, and careful grant budget tracking.


Meeting and Calendar Support

  • Work closely with staff from all departments to support group meetings which includes, but is not limited to, arranging space, ordering food and supplies, and occasionally taking notes.   

  • Maintain Google meeting calendar and organize staff assignments for monthly staff meetings.

  • Translate yearly organizational calendar to google calendars

  • Post Board of Directors meeting dates to a public forum. Attend quarterly meetings to support meetings by running Zoom, supporting Executive Co-Directors in sharing documents during meetings if needed.  


Marketing and Communications Support

  • Work with staff to coordinate timing, content, and execution of blog posts, and website updates. 

  • Manage the relationship with the website vendor. Project manage all updates, changes, and additions to the website with the vendor.

  • Work with the Executive Co-Directors on social media strategy and implementation, and maintenance of a marketing editorial calendar. 

  • Assist as needed with mailings and outreach to donors and the community.

  • Manage social media postings


Staff Supervision and Development

  • Manage, train, and support up to two staff members. 


Required Skills and Qualifications:

  • Proven ability to work independently and take initiative in decision-making and problem-solving 

  • Willingness to manage and assist with small tasks 

  • Project management skills to lead on large projects 

  • Excellent attention to detail

  • Highly organized and able to manage multiple ongoing tasks with long timelines

  • Personal connection to an equity and social justice-based mission

  • Excellent written and verbal communication and interpersonal skills

  • Knowledge of computer applications, including Windows, MS Word, MS Excel, and Google Apps 

  • Commitment to work in a fast-paced nonprofit environment that also values work/life balance 

  • Demonstrated ability to coordinate multiple people to achieve tasks

  • Experience addressing the technological and physical needs of an office or other environment

  • Experience facilitating group work and/or managing staff


Exceptional Qualifications:

  • 2 - 3 years previous work experience

  • Knowledge/experience with rental software or platforms, web-based software; preference for Salesforce, Mailchimp, and Adobe Creative Suite (InDesign), Canva applications

  • Knowledge of social media (Facebook, Twitter, Instagram, Wordpress, LinkedIn) and best practices

  • Interest in professional and personal learning and growth  

  • Knowledge of, and interest in, the Bay Area arts education community

  • Languages spoken: Spanish, Cantonese, Filipino/Tagalog


Work Environment and Physical Requirements:

Typical office & art center environment

Ability to lift up to 25 pounds


This is a full-time, exempt position with a salary of $63,000k. The nature of the position requires on-site presence for all/most of the work week.


Workshop benefits include:

Comprehensive medical, vision and dental insurance for employees and their dependents – 100% of the employee only premium covered by Performing Arts Workshop. 

Generous Paid Time Off -- minimum of 20 days, as well as 11 holidays

Life and Disability insurance

Other forms of voluntary benefits


Application Guidance:

Please submit a cover letter and resume to Please use “Events and Operations Associate Manager Application” in your email subject line. The cover letter should address why anti-racist practices are important for you as an individual and as a staff member of an organization, what qualifies you for this position, what interests you about the position, how you would be successful in this position, and what connects you to the Workshop’s mission. We will consider content, grammar, and spelling in cover letters. Please be sure to proofread your submissions.



Application Deadline: Open until filled. No phone calls, please.


Applicants must email a resume and cover letter for consideration. Only complete applications emailed directly to will be reviewed. All complete applications will be reviewed, and all complete applications for candidates that meet the required qualifications will be considered.


Candidates must reside or be willing to relocate to California to be eligible for a position with Performing Arts Workshop. Performing Arts Workshop does not currently offer relocation assistance.


Candidates advancing through the interview process will be asked for references. The Workshop will make accommodations for references in multiple languages, as well as references from hearing and visually-impaired individuals.


Performing Arts Workshop is an equal opportunity employer and seeks workforce diversity with respect to race, ethnicity, culture, gender, age, sexual orientation, and physical abilities.