Gallery Administrator job at Caldwell Snyder Gallery | San Francisco | Art Jobs

Gallery Administrator



Contract type:


Our San Francisco location is seeking an experienced administrator for a full-time position. The administrator must be flexible, have a positive attitude and willingness to learn, support the sales staff, and can work well under pressure and deadlines. The Gallery Administrator will need to balance day-to-day operations as well as larger ongoing projects, be self-motivated, and understand how to prioritize tasks. This is a wonderful opportunity to join an amazing team and established Art Gallery.

Minimum Qualifications:

  • B.A. or B.S, prefer related field such as Business or Liberal Arts.
  • MUST have at least 2 years’ experience in gallery role.
  • Located in the greater Bay Area, no out of state applications. 

Skills & Abilities:

  • Proficiency in Mac OS X, Microsoft Suite, Adobe Acrobat and Photoshop, Filemaker Pro, Wix or EditorX.
  • Requires exceptional writing, editing and proofreading skills, with emphasis in creative writing.
  • Ability to handle up to 20lbs.
  • Position will require attendance at gallery openings on evenings or weekends.
  • Role requires strong interpersonal and communication skills, as well as ability to problem solve 
  • Prefer experience with Adobe Creative Suite, InDesign & Premiere Pro.


  • Marketing & Website – keeping website & Artsy current,
  • creative writing, managing social media, 
  • Art Consultant support – Photoshop renderings of artworks on walls, creating appraisal letters, mailing books, photographing or videoing artworks for clients, screening client inquiries.
  • Exhibition management – keep track of exhibition deadlines, order vinyl lettering, photograph installation, coordinate with printer and mail house, creating and sending press releases
  • Events & Art Fair organization – coordination of art fair materials, pack or order supplies for fairs, prepare for gallery receptions.
  • General Office Management & Gallery Maintenance – file organization, IT support, facility maintenance, database upkeep.
  • Miscellaneous extra duties, such as assisting bookkeeper, as needed.


Contact & Links: