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Admin, Secretarial & Assistant

Administrative Coordinator, Curatorial

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The Administrative Coordinator, Curatorial provides critical support to the Chief Curator and Senior Deputy Director for Program Administration and helps ensure the smooth day-to-day operation of the Curatorial Department.

 

Responsibilities Include:

  • Manage the Chief Curator’s calendar and travel schedule
  • Communicate on behalf of the Chief Curator internally to staff and externally to colleagues, donors, trustees, artists, and other members of the public
  • Assist with preparations for trustee meetings and weekly curatorial department meetings
  • Manage departmental intern recruitment, assignments and seating in collaboration with the Human Resources coordinator
  • In coordination with the Sr. Deputy Director for Program Administration, develop and monitor departmental budgets and professional development allocations
  • Make departmental purchases and reconcile the monthly invoices
  • Maintain departmental invitation lists and manage RSVPs for events
  • Collect requests for and distribute exhibition catalogues
  • Coordinate meetings of the Board Exhibition Committee and Acquisitions Committees, including drafting and distributing agendas, taking and circulating minutes, and helping to prepare presentations
  • Orient new staff and interns to curatorial department policies and procedures
  • Track the status of exhibition and acquisition proposals and respond to proposals following curatorial review
  • Assist curatorial staff in preparing and updating exhibition checklists, drafting correspondence, processing loan requests and agreements, and responding to requests from other departments
  • Organize and submit Immunity from Seizure applications
  • Input and update the Museum’s CRM system as needed
  • Help coordinate the annual Purim Ball and “Art Tour” fundraisers, and assist staff from other departments on other cultivation events for trustees, Museum Council members and patrons
  • Represent the Museum at openings of exhibitions, conferences and other events, as needed
  • Other duties as assigned

 

Requirements:

  • B.A. or M.A. degree in art history, museum management or administration or related humanities field
  • Professional/administrative experience in the form of temporary assignments/internships of one-two years
  • Broad knowledge of contemporary art, art history and interest in Jewish history and culture
  • Excellent organizational, written and verbal communication skills, and interpersonal skills
  • Knowledge of German, French, Spanish or Hebrew language a plus
  • Computer and digital media literacy
  • Knowledge of The Museum System, Net X, and Salesforce a plus
  • Ability to work nights on occasion

 

The Jewish Museum is an Equal Opportunity Employer that is committed to building a culturally diverse staff and encourages applications from diverse candidates.

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Administrator

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Application Deadline: 
July 26, 2019

About ISPA

The International Society for the Performing Arts (ISPA) is a global association of arts management leaders, who come together with the shared goal of strengthening the arts internationally by building leadership ability, recognizing and discussing field-wide trends and new developments, and deepening global exchange through the arts. We achieve this through professional congresses, leadership development programs, resource sharing, and exchange.

Guided by a strategic plan, ISPA supports more than 500 members in 60 countries around the globe.  In addition to two annual congresses, ISPA supports multiple leadership development programs and regional events.  With a small but committed team of 5, the work environment is positive, collaborative, and encouraging of initiative.

Position and Responsibilities

Reporting to the Chief Executive Officer (CEO), the Administrator role is diverse including responsibility for office management, providing support services to the CEO, the ISPA Board of Directors and all committees, and contributing to the general team environment.  The incumbent will also support ISPA’s annual New York Congress planning committee and provide general assistance in realizing a successful Congress. 

Specific responsibilities will include:

Administration
ISPA’s offices in Manhattan support a small staff of five full-time positions and a seasonal intern in a shared environment. The responsibilities include:

  • Perform accounting tasks including day to day bookkeeping (QuickBooks), invoicing, accounts receivable and supporting annual budgeting and audit processes
  • Reception including answering telephones (as applicable); greeting guests in a shared reception environment; providing support services to members visiting the ISPA office
  • General office administration including overseeing office supplies inventory, sorting and delivering mail and deliveries and ensuring a well maintained environment that is clean and organized at all times
  • Other duties as assigned

Event Support
ISPA holds an annual Congress in January in New York and an international Congress mid-year (2019 – Guadalajara, 2020 – Taipei, 2021 - Reykjavik).  Working with the CEO and other staff, this position provides important support to the Congresses:

  • Support the Planning committee through active participation including but not limited to coordinating all meetings and preparing agendas and meeting minutes
  • Liaise with program participants and speakers to coordinate and book travel and accommodation
  • Other duties as assigned

CEO Support
Ongoing support to the CEO is an important element of the position. Responsibilities include:

  • Liaise and provide support to the board of directors and committees including creating and distributing meeting minutes, meeting agendas and other materials as may support the work of the committees
  • Maintain CEO schedule
  • Make travel arrangements as necessary

Requisite Skills

  • A diploma or related university degree
  • Three years experience in this or a related role
  • A demonstrated appreciation and knowledge of the performing arts in a global environment
  • Attention to detail, well organized and efficient
  • Work well in a team environment where a small staff are responsible for a variety of tasks and initiatives
  • Ability to work on many initiatives for different groups at the same time
  • Good verbal and written communications skills
  • Experienced and knowledgeable with day to day accounting and the use of QuickBooks
  • Facility with Microsoft Office programs
  • Familiarity with CRMs
  • A second language is a definite asset

Terms: Full-time, 1-Year contract, with expectation to renew, competitive salary plus benefits

Location: Manhattan with some travel.  Applicants must be authorized to work lawfully in the United States.

ISPA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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Customer Service / Customer Support

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22

We are seeking for passionate, motivated well-spoken and overall plain nice candidates to be part of our amazing customer service team.

-Highly skilled multi-taskers with a great attitude and willingness to learn please apply by sending your resume.

-Customer Support and Sales both on the phone and via online chat with customers.

-Full-time positions are available.

-We are a 24/7 company / various shifts needed.

-Growth opportunities.

APPLICANT REQUIREMENTS:

• Excellent communication and customer service skills

• Working knowledge of MS Office, Excel, and Access

• Ability to multi-task

JOB DESCRIPTION:
• Data Entry

• Customer Service

• Phone and walk in sales

• Quality control and customer follow up

• Clerical duties

• Assist other departments when needed

OPPORTUNITIES

• Additional training

• Advancement

• Merchandising

• Salary upgrades

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Customer Service / Customer Support

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Salary: 
22

We are seeking for passionate, motivated well-spoken and overall plain nice candidates to be part of our amazing customer service team.

-Highly skilled multi-taskers with a great attitude and willingness to learn please apply by sending your resume.

-Customer Support and Sales both on the phone and via online chat with customers.

-Full-time positions are available.

-We are a 24/7 company / various shifts needed.

-Growth opportunities.

APPLICANT REQUIREMENTS:

• Excellent communication and customer service skills

• Working knowledge of MS Office, Excel, and Access

• Ability to multi-task

JOB DESCRIPTION:
• Data Entry

• Customer Service

• Phone and walk in sales

• Quality control and customer follow up

• Clerical duties

• Assist other departments when needed

OPPORTUNITIES

• Additional training

• Advancement

• Merchandising

• Salary upgrades

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Cataloger, East Harlem

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$12/hr
Application Deadline: 
As soon as possible

Keyword (Tags):

This 1950's Abstract Expressionist Artist is currently cataloging her life's work. Come help organize a wide variety of paintings, watercolors and works on paper.

Compensation is available as a paid wage, or in exchange for free room and board in a private bedroom.

 

UPDATE - Position filled, thank you

Amaranth Ehrenhalt, http://www.amaranthehrenhalt.com

Responsibilities

Gently sort through and organize decades of artwork

Document and inventory work into a spreadsheet

Qualifications

Organizational skills

Attention to detail

Caution when handling art

Camera or cellphone with camera

Laptop and ability to lightly edit photos

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Talent Booker

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Bonus + £20k

Keyword (Tags):

VisABLE is the trailblazer, still the only talent agency dedicated to supplying lead actors with disabilities for a range of roles across all media. 

We regularly book our top artists in major television drama and comedy series for the BBC, Channel4, ITV, Sky, Netflix, HBO & Amazon. Also for commercials and corporate film, features and short film, plus the most prestigious theatres throughout the UK, including the National Theatre. 

We book social media influencers, photographic and fashion models, event hosts and speakers for conferences, plus presenters for television series and documentaries. 

VisABLE was created in 1994, to achieve its objective of changing the public mindset towards disability by first changing the mindset of all broadcasters, programme makers and advertisers. Our ethos demands that we pursue good roles in mainstream productions and that the quality of our artists, together with our high standard of service will convince every decision maker that disabled artists should be cast irrespective of, not only because of, their disability. 

We have 2 new jobs helping with the running of VisABLE and it is important that applicants love the work we do. 

We need a booker to work from their home/office, who is: 

Highly organised and self motivated

Accurate, paying attention to detail 

Calm and fast, under time pressure 

Clear, friendly and articulate, on telephones and emails 

Adept at using their computer 

Ideally located within easy reach of London

A personal or direct experience of disability is helpful 

A passion for film, TV & theatre is important

A VisABLE mobile will be supplied and you will need your own computer. Your home office needs to have reliable, fast broadband and a strong mobile signal 

 

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