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Executive Director






Contract type:

Application Deadline: 

Asia Art Archive, one of the world’s leading public collections of primary and secondary source material on contemporary art in Asia, welcomes applications and nominations for the role of Executive Director. This is an exciting opportunity to lead and propel one of art world’s most dynamic organisations and to engage and expand the incredible community it is deeply embedded within.

About Asia Art Archive

Asia Art Archive is an independent non-profit organisation co-founded by Claire Hsu and Johnson Chang in 2000 in response to the urgent need to document and make accessible the multiple recent histories of art in the region. The Executive Director leads AAA’s global team of over forty individuals, which is responsible for AAA’s Collection, research activities, programming, and operations. With one of the most valuable growing collections of material on the recent history of art from Asia, freely available from AAA’s website and onsite library, AAA builds tools and communities to collectively expand knowledge through research, residency, and educational programmes. Generosity and collaboration drive AAA’s mission.

You may learn more about AAA by visiting .

The Role

The Executive Director role is a comprehensive leadership role, and the responsibilities of the role require both strong internal- and external-facing leadership skills. The Executive Director will hold the following responsibilities:

To lead the organization in accordance with AAA mission, values and goals, promoting excellence and extending AAA’s reach  

To work with the Board of Directors and the AAA team to develop AAA’s strategy for the next decade  

To represent AAA externally as the face of the organization, participating in panels, forums, and interviews 

To nurture existing and cultivate new institutional partners in Hong Kong and across the globe  

To provide internal leadership for and management of the AAA team, including hiring; organizing regular management team and staff meetings; conducting annual appraisals; and identifying and resolving operational issues with support from the team and the Board as needed 

To inspire the AAA team, supporting their professional growth and creating a workplace that prioritizes their well-being 

To ensure sound financial management and the long-term financial strength and sustainability of the organization 

To raise funds for the organization, working closely with Head of Development and the Board, meeting regularly with patrons, and cultivating new forms of support  

To ensure clear and regular communication between the management and the Board of Directors, which meets twice per year, and to attend Board Finance Committee meetings

To ensure agreed organizational processes are followed at AAA in terms of decision making  

Accountability is to the AAA Board of Directors, with the Executive Director reporting to the Co-Chairs.

The Candidate

AAA is seeking a visionary leader who shares the AAA’s goals for a more generous and diverse art history to guide the organization into the next decade.

The successful candidate will:

Have a strong passion for the arts, with relevant degree(s) in art, art history or related fields 

Have a demonstrated strategic and programmatic vision and a substantial track record of delivering organisational results  

Have high credibility in the field combined with a passion for AAA’s mission and goals  

Have successfully led a large and diverse team, with excellent management skills and the ability to delegate and empower others  

Have an excellent track record in fundraising and a clear understanding of the responsibilities inherent to running an independent, non-profit organization with multiple stake holders

Excellent communication skills and the proven ability to build good relationships and engage a diversity of individuals and organisations (board, team, patron, peer organization) 

Be compassionate, open to discussion, a good listener, and collaborative 

Strong connections to Asia, and ideally Hong Kong, will be an advantage, along with the ability to speak one or more Asian languages, in addition to English.

Contact & Links: 

Gallery Sales Consultant




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Keyword (Tags):

CK Contemporary is an established gallery located in San Francisco's Union Square.  We are seeking an experienced art consultant with exceptional communication, organizational and interpersonal skills.  The candidate should have a strong background in contemporary art or experience in other high end sales environments.  Primary responsibilities include working with existing clients as well as generating new client leads, close new sales, and maintain long term client relationships.  There will be opportunities for involvement in marketing strategies and campaigns, development of our online presence and oversight of some day to day functions in the gallery.  We are looking for someone who is polished and professional, enthusiastic, collaborative and approachable.

Contact & Links: 

Interim Head of Cultural Services




Job Level:

Contract type:

57-69k per annum
Application Deadline: 
3rd September 2019


Head of Cultural Services - Salary £57-69k per annum

Gloucester City Council is seeking to recruit an interim Head of Service to lead the City’s cultural services at an exciting, pivotal and challenging time.  This is a great opportunity for someone who:

can bring their knowledge and experience to help us shape our thinking and approaches

has the creativity and imagination to find and implement pragmatic solutions

has the confidence, credibility and personality to help build and maintain partnerships and work collaboratively

has the skills to lead teams with a real passion for the City and the services they provide.

The opportunity is exciting because Gloucester is heading towards the final year of a 3-year ACE/HLF/HE Great Place programme delivering real cultural change in the City, including the creation of a new cultural entrepreneurs’ hub in the City centre.  A recent Venues Feasibility Plan lays the groundwork for what we must do to develop audiences, build partnerships and relationships, utilise meanwhile spaces across the city and engage more with young people.  We have a strong partnership with the Roundhouse, Camden to develop talent in Gloucester and support existing arts organisations including the Gloucester Guildhall.  And we are serious about bidding for City of Culture in 2025.

The opportunity is pivotal because you’ll help drive the Gloucester Roundhouse Exchange with a particular focus on building capacity and skills at the Guildhall, you’ll work with the Gloucester Culture Trust on the City of Culture bid and delivery of Gloucester’s Cultural Strategy and Vision 2016-2026, you’ll craft the Council’s response to the Venues Feasibility report.  You’ll lead the implementation of the emerging Guildhall and Blackfriars Development Plans, shape our thinking about the potential to create a Trust to operate our venues and develop a new Museums Development Plan. 

The opportunity is challenging because there is so much to do.  Your first job will be to identify the priorities and work to a deliverable plan.  Unlike many places, Gloucester is investing in Culture and we have the active support of major funders like ACE and HLF, but money is always tight so fundraising, income generation and budget management will be features of your role.  We are also transferring our former Museum of Gloucester Life buildings to the Gloucester Historic Buildings Trust and the Gloucester Civic Trust to enable the creation of a new Heritage Hub in the City.

Because we need to be flexible in our response to these opportunities, we are seeking to recruit an interim Head of Service for a 12-month period.  The successful candidate will manage teams at Gloucester Guildhall, Blackfriars and the Museum of Gloucester as well as our decant from the Museum of Gloucester Life.  You will work closely with the Gloucester Culture Trust on the delivery of the Great Place Programme and the City’s Cultural Vision and Strategy.  You’ll develop, maintain and enhance our relationships with the Roundhouse, Marketing Gloucester Ltd, Great Place partners, cultural organisations, funders and the people of Gloucester.

We know that we are asking a great deal.  We also believe that this is a unique opportunity to influence and deliver the City’s cultural ambitions.  To make sure we get the right person for the role we are happy to be flexible in considering secondments, interim appointments, job sharing and anything else that would help you bring your talents to Gloucester.

Gloucester City Council is transforming the City and itself.  We’ve implemented an ambitious transformation programme, creating an agile workforce, a culture open to change and a structure which offers opportunities to work across a range of services from regeneration, culture and heritage to city centre and community wellbeing. 

If you’d like to discuss this opportunity, please contact Jonathan Lund (Corporate Director) on 01452 396276 or email me at



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Administrative Assistant




US State:


Contract type:

Upon the interview

Keyword (Tags):

Job Purpose

Administrative Assistants ensure the efficient day-to-day operation of the office and support the work of management and other staff.

Primary Duties and Responsibilities

Administrative Assistants perform a wide range of duties including some or all of the following:

  • Use computer word processing, spreadsheets, and databases to prepare reports, memos, and documents
  • Prepare and send outgoing mail, and courier parcels
  • Update and ensure the accuracy of the organization's databases
  • Provide secretarial and administrative support to management and other staff
  • Use computer software to prepare invoices and financial statement
  • Assist with financial reports as required
  • Prepare and coordinate concerts, workshops, and lecture-demonstrations
  • Provide Board support, prepare Minutes after the Board Meeting
  • With the Executive Director, prepare meeting agendas and supporting material for distribution
  • Ensure the timely distribution of material to the Board
  • Support the Board with meeting, travel and other arrangements
  • Draft minutes of Board meetings for review by the Executive Director
  • Create an action list for management staff from board meetings



  • High School Diploma
  • Post-secondary education in business, computers, or office management is an asset


  • Proven admin or assistant experience
  • Grant Writing Experience or Assistance is a major plus 
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Proficiency in MS Word, PowerPoint, Excel, as well as GoogleDoc, GoogleSheets and GoogleSlides
Contact & Links: 

Education Administrator





Contract type:

£20,701-£23,201 depending on experience
Application Deadline: 
5th August 2019 at 5pm

Bow Arts is seeking a skilled and experienced Education Administrator to support the Trust’s Head of Education and Learning. The purpose of the role is to assist in the smooth running of all aspects of the busy Education Department.

The Education Administrator will play an essential part in the efficient day-to-day administration of all projects and education programmes and provide vital operational support to the team across all facets of work. This is an exciting opportunity to develop your career in a dynamic arts education charity.

Established in 1995, Bow Arts is an arts education charity, which has grown rapidly to become one of London’s leading affordable workspace provider for creative professionals. Bow Arts support artists through opportunities created by our investment in the arts and strong partnership work. We work directly with schools and communities in London to raise aspirations through art. Last year we worked with around 100 schools across 14 London boroughs, improving the lives and learning of over 11,000 children, young people and their teachers.

The key responsibilities of an Education Administrator include, but are not limited to:
- Performing general administrative support relevant to the Education Department
- To be the first point of contact and provide event management support to the team where required
- To oversee the Education Department volunteer opportunities
- Undertaking activities to support the Education Department marketing and communications plan
- To prepare course and project materials and resources as required by the team and external providers
- To monitor and track project finances in support of project managers
- Any other task as reasonably required of you

We are looking for someone with the following skills and experience: 
- Experience of arts administration
- Experience of working with a range of clients and building and maintaining good relationships
- Experience of arts/education marketing, sales and communications
- Has relevant experience or demonstrates the ability to learn key skills in financial and administrative support, including monitoring and reporting systems and managing contracts
- IT literate with working knowledge of MS Office
- Attention to detail, proofreading skills, and able to multi-task efficiently
- Excellent verbal and written communication and interpersonal skills

If you are keen on joining this exciting, forward thinking company and taking the next step in your career, then please visit the Bow Arts website to find out more: 

Contact & Links: 

Membership and Events Manager




US State:


Job Level:

Contract type:

$45,000-$48, 000
Application Deadline: 

Membership and Events Manager


The Frye Art Museum is a living legacy of visionary patronage and civic responsibility, committed to artistic inquiry and a rich visitor experience. A catalyst for our engagement with contemporary art and artists is the Founding Collection of Charles and Emma Frye, access to which shall always be free.


DEPARTMENT: Development
REPORTS TO: Deputy Director of Development
STATUS: Full-Time
BENEFITS: Full benefits including medical, dental, vacation accrual, 403b, and more


The Membership and Events Manager position will work as an integral part of the Development department to implement the Museum’s membership plan. The position will identify and capitalize on opportunities to grow and increase membership retention and recruitment as well as identify new opportunities for member engagement. This position will plan and execute Frye events with the goal of cultivating and enhancing relationships with community partners and other constituents of Frye Art Museum. This position will work under the supervision of Deputy Director of Development and collaborate with other members in the Development and Communications departments.



Membership (70%)

Establish overall strategy and the annual calendar of stewardship, membership events, and programs, in collaboration with the Deputy Director of Development and Communications department colleagues.

Manage and monitor the Membership budget (in collaboration with the Deputy Director of Development) including revenue goal setting and review of both expenses and income, to achieve membership growth goals.

Develop and generate monthly and yearly membership reports and updates for the Deputy Director, Development to monitor performance against goals.

Serve as the main contact person for all membership inquiries via phone, email, onsite, etc. and assist other staff who engage with members (Museum Store, Volunteer Programs, etc.)

Implement the processes, systems, and timeline for maintaining all membership appeals, solicitation mailings and email communications, including acquisitions, renewals, upgrades, event invitations, and general communications.

Manage membership through the database, including input of data/records, track gifts processing, pull member lists, analyzing data and creating timely reports.

Manage membership recognition including sending timely thank you letters, member renewals, and managing additional gifts made by members.

Manage and promote the museum reciprocal programs (NARM, ROAM, Mod/Co) as well as the local and national member discounts program.

Collaborate with Communications department to implement membership messaging in brochures, the website, social media channels (Facebook, Twitter, etc.), emails, e-News, appeals, and special event materials.

Promote membership on site at the Museum, as well as through special events (e.g., Members’ previews and Members-only initiatives).

Drive the events and messaging opportunities to acquire new members, including for our new Young Professionals membership level.

Ensure proper and timely expenditure of funds and perform reconciliation of the database to the accounting system in coordination with the Finance Department.

Work collaboratively with all Museum departments, volunteers and interns.

Manage membership/development or museum events on evenings or weekends, as required.

Perform other duties as assigned.

Events (30%)

Conceptualize, strategize, and manage all rental, development, and other events, such as exhibition openings, member events, and donor cultivation events in collaboration with staff across the Museum. Duties include pre-event planning and post-event analysis.

Coordinate exclusive caterers and other vendors, secure all necessary permits, and ensure compliance with building regulations for the safe and sustainable use of the facility.

Manage logistics of events in collaboration with Event Tech lead, including set-up and tear-down of event areas, audio/visual/technical needs, catering, floral, transportation, invitation lists and RSVPs, and other event details.

Collaborate with Development Associate to determine, secure, and manage additional staff/volunteer support for events as needed.

Manage and reconcile Museum Event budget (revenue and expense).

Perform other duties as assigned.


Knowledge of event planning best practices and demonstrated experience with event scheduling, production, and vendor negotiations.

Demonstrated understanding of the needs and interests of diverse prospects, donors, and community members in order to develop and sustain constituent relationships.

Strong project management skills, with a proven ability to work on multiple projects simultaneously, and keen attention to detail and deadlines.

Problem-solving skills, including the ability to maintain a calm demeanor and a sense of humor during occasionally stressful social circumstances.

Excellent prioritization skills.

Strong writing, editing and communications skills.

Ability to maintain a positive atmosphere of leadership including continuous quality improvement, teamwork, mutual respect, professionalism, and personal accountability.

Ability to regularly work outside the normal workday, including evenings and weekends.

Demonstrated proficiency with Microsoft Office Suite.

Familiarity with constituent databases and/or ability to learn new database quickly.


Bachelor’s degree in a related field or equivalent experience required.

Minimum of three years’ direct experience and successful track record in building and maintaining membership, annual giving development in a nonprofit setting.

Experience with a museum or a cultural institution preferred.


Work areas are inside, in a climate-controlled environment within an open office and background noise. Shift times may vary to meet the Museum's requirement to staff the facilities at all hours. Work may require long periods of sustained standing during Museum events.


SITTING/STANDING/WALKING: Approximately 70% of time is spent seated while working at a desk. Balance of time (approximately 30%) is spent standing or moving around the work area. Ability to stand for extended periods of time when assisting at Museum events.

SPEAKING/HEARING: Clear diction and acute hearing are necessary for effective communication with the public, and co-workers.

LIFTING/CARRYING/PUSHING/PULLING: The ability to lift and carry up to 30 pounds is necessary for moving material and equipment for events.

VISION: Corrected vision close to 20/20 is necessary to effectively use the computer screens.

REACHING/HANDLING: Good manual dexterity is necessary for computer keyboard use and for retrieving and working with appropriate paperwork, equipment, and supplies.

The Frye Art Museum will consider reasonable accommodations for those applicants with disabilities who may need reasonable accommodation to perform the essential functions/duties. Please contact the Museum ( for additional information.


Candidates should send cover letter and resume with "Membership and Events Manager" in the subject line to No phone calls please.

This position description is a summary of the primary duties and responsibilities of this role at the Frye Art Museum. Employees must maintain a high degree of flexibility in our rapidly changing environment and, as such, may be required to perform additional duties beyond the scope described here from time to time.

Contact & Links: 


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