Art Jobs | Event

Event

ENGAGEMENT + EVENTS COORDINATOR POSITION

Share

Category:

Country:

US State:

City:

Contract type:

Application Deadline: 
August 16

Keyword (Tags):

ENGAGEMENT + EVENTS COORDINATOR POSITION

July 22, 2019

NW Dance Project is seeking candidates to immediately fill our Engagement + Events Coordinator position. This is a full-time, salaried, fully-benefitted (100% employer-paid medical, dental, and vision insurance) position supported by and supporting multiple experienced team members.
Some weekend and/or evening work required during performances and special events.

Event + Engagement Skills and Responsibilities include (but not limited to):
– Coordinate special events including annual fundraising gala, Behind-the-Scenes, and performances
– Plan, coordinate, and manage fundraising and procurement of cash and in-kind donations for our gala live and silent auction packages
– Supervise gala committee and plan gala committee agendas and meetings
– Train and supervise volunteers for show, gala, special events, poster distribution, and mass mailings
– Coordinate and manage all social media platforms including: Facebook, Instagram, and Vimeo. Write frequent social media posts, oversee social media takeovers, and develop and manage all social media initiatives
– Photograph and record video content for social media and rehearsal archives
– Digitally archive photos, music, performances, and rehearsal videos in Dropbox and file all physical collateral materials, brochures, posters, and show cards
– Perform general administrative duties

Requirements / Desired Attributes and Abilities:
– Bachelor’s degree or beyond (or work experience equivalent)
– Administrative experience, preferably in non-profit and/or arts sector
– Event and volunteer management experience
– Social media platforms/postings management experience and proficiency
– Excellent written and oral communication skills
– Excellent customer service skills
– Highly organized and resourceful
– Proficient in Microsoft Office Suite, Social Media sites, DropBox and digital file management, digital photography, video capture and editing, various on-line date management platforms. Wikipedia editing a plus.
– Ability to successfully manage multiple tasks, projects, and deadlines in a fast-paced, resource-scarce environment
– Ability to be both self-directed and to work in differently-sized teams
– Detail-oriented and innovative problem-solver
– Have a valid driver’s license and be willing to drive to run errands
– Ability to lift 50lbs
– Sense of humor and mature, respectful nature

 

Contact & Links: 

Project & Events Manager

Share

Category:

Country:

City:

Job Level:

Contract type:

Salary: 
£25,000 - £27,000
Application Deadline: 
Apply by 12 midday on Wednesday 17th July 2019.

Keyword (Tags):

EEA’s vision is to inspire change through creativity and the power of the imagination. We aim to enhance places by making dynamic art in the public realm. We help communities to be creative and confident and we astonish audiences with moments of wonder. Could you be a key part of that? 

Main purpose of the job 

EEA is one of the country’s leading outdoor arts companies working on spectacular events across London, the UK and internationally. We need a dynamic Project & Events Manager to work on the development and delivery of a large participatory arts programme. 

Based at our busy making space in Greenwich, but needing to travel around the country, the Project and Events Manager will work closely with the Creative Producer, Senior Production Manager, creative practitioners and the core staff team. The Project and Events Manager will ensure that specific projects and events are delivered efficiently and to a high standard by meeting match funder/client and organisational requirements. We wish to appoint someone to work full time, fixed term for one year with a possible view to make a permanent role. Some weekend and evenings will be required. 

EEA strives for equal opportunities. We are particularly interested in receiving applications from people with diverse backgrounds, including BAME applicants. 

Responsibilities will include: 

  • Managing the finale & tour of our 2-year Paper Peace project https://eea.org.uk/whatson/projects/paper-peace 
  • Seeking out opportunities, developing and producing creative project ideas, proposals and funding bids for participatory projects and events. 
  • Working collaboratively with the EEA team, artists and participants 
  • Project managing a vast array of exciting outdoor performances and events – please see our website for examples 
  • Maintaining and developing events and projects to become annual or regular events. 
  • On-site event management including managing and briefing large teams including external contractors, emergency services, volunteers 
  • Liaison and negotiation with clients and partners including local authorities, schools and community organisations 
  • Project communications including internal and external meetings with clients, participating organisations and artists 
  • Project management and administration including the setting up of shared project management systems to deal with timetabling, contracting, budgeting and communications 
  • Setting and managing project budgets ensuring that the agreed contribution to company overheads are met. 
  • Ensuring that projects and events are compliant with legislation around safeguarding children, health and safety and equal opportunities. 
  • Preparing risk assessments and method statements regarding workshops and working with the Senior Production Manager to prepare risk assessments & traffic management plans regarding participatory events 
  • Taking responsibility for on-site, event risk assessments and ensuring the safety of performers and participants at all times 
  • Ensuring that marketing materials are available for clients and the company for websites, blogs, social networking, press releases and publicity 
  • Gathering data for project monitoring and evaluation 
  • Ensuring that projects are documented with images, video, written material, press cuttings as required. 
  • Preparing project reports and evaluations as required by funders and clients 

You will need to: 

  • Contribute creative ideas towards projects and have the skills, knowledge and experience to make them happen 
  • Have experience managing outdoor events, including planning traffic management with appropriate bodies 
  • Have experience of programming for outdoors 
  • Have at least 3 years relevant experience and a successful track record of managing participatory arts projects, events and budgets 
  • Be an excellent communicator and listener with whom clients, artists and participants can feel confident 
  • Demonstrate a clear understanding of and commitment to best practice around participatory and inclusive arts practice 
  • Have excellent IT skills and experience of using online communication platforms such as blogs, Instagram, Twitter and Facebook 
  • Demonstrate the ability to produce written reports, evaluations and risk assessments 
  • Be highly organised with strong administrative skills and good attention to detail 
  • Have a clear understanding of relevant legislation including safeguarding children, health and safety and equal opportunities 
  • Have flexibility regarding time and approach to the changing nature of a busy participatory arts environment 
  • Have a DBS check within the past 2 years or be willing to obtain one 
  • Have a clean driving licence and a willingness & ability to drive company vehicles as required, including vans and minibuses. 

General 

  • Comply with company policies relating to the Health and Safety at Work Act 1974 and the Management of Health and Safety at Work Regulations 1999 at all times 
  • Comply with company policies relating to equality of opportunity and diversity at all times 
  • Be an enthusiastic advocate of EEA and have a thorough understanding of the company’s mission, vision and aims 
  • To undertake other related duties as required within a reasonable workload 

Terms and Conditions 

  • Salary: £25,000 - £27,000 depending on experience 
  • Contract: full time, 40 hours per week, fixed term for one year. The post holder must be prepared to work weekends and evenings as required. Time off in lieu will be given 
  • Pension: Auto-enrolment in company pension scheme with 3% employer contribution and 5% employee contribution. 
  • Holiday: The employee shall be entitled to 22 days holiday per year increasing by one day per full year of employment up to a maximum of 30 days, plus all statutory, public holidays. Holiday entitlement will be accrued according to the length of time served. 
  • Probation: 6 months from the first day of appointment 
  • Notice Period: During the probation period the notice period will be 1 week, on either side. This post will be subject to an initial review after three months with a six-month probationary period, which may be extended, as per the terms of the contract if necessary. 
Contact & Links: 

Head Tech

Share

Category:

Country:

City:

Contract type:

Salary: 
26000 - 29000
Application Deadline: 
28th July

Keyword (Tags):

Head Tech - Komedia Bath

Closing date Sunday 28th July. Please email covering letter and CV to adrianboreham@komedia.co.uk

Full (but flexible) We may consider a 30 hour week (pro-rata) for right candidate

Salary: £26k - 29k depending on experience

Reports to: Venue Manager

This role is absolutely vital as it provides pre-production support for all Komedia events and works closely with the Venue Manager, external promoters and tour managers to ensure a seamless transition from booking to performance.

The Head Tech is also responsible for overseeing the maintenance and repairs of all technical equipment and continuing to develop the venues capabilities in order to maintain its current high standards and stay at the forefront of the industry.

We are looking for someone with at least 2 years of live sound recording experience (monitor mixing an advantage), with a ‘can do’, problem solving and positive attitude.

Hours are flexible but the successful candidate will be expected to work a minimum of 2 or 3 shows a week, and will be in charge of a small, dedicated team, so experience of managing people is an advantage.

  

Key Tasks:

Live Sound and Lights

Working regular shifts at Komedia as a technician and being readily available at busy times of year.

Fundamental understanding or Lighting design.

To provide an exemplary level of technical support at Komedia Bath.

To liaise with visiting artists/management/companies to ensure that their technical requirements are met within the resources available.

To liaise with the Deputy Venue Manager in regard to all forwarding for shows.

To source and arrange any extra technical equipment required for events.

To closely monitor and advise Komedia management of extra costs incurred – to ensure artists are recharged when necessary.

A/V Recording System

Have a working knowledge of the venue installation for both video and multitrack recording systems.

Liaise between engineers to ensure technical knowledge between departments is sufficient for the job at hand.

To be responsible for the smooth operation of the video/audio unit and ensure that equipment is serviced and maintained.

To liaise with the Venue Manager and Technical Director in advancing the usage of video/audio recording in the venue.

Point of contact for the Technical Team

To report: repairs, absence, general concerns including Health & Safety, moral, problem solving issues which may occur.

Ensure all technical staff are informed about Komedia and are trained in the use of lighting, sound and AV operation, new equipment etc.

Technical Rota:

To manage staff rota and ensure technical support is provided for all events and achieve operational, cost and budget targets.

Picking the best team for the relevant show

Staffing appropriately and keeping Komedia costs to a minimum without jeopardising the quality of the event.

Carrying out repairs of in-house equipment

Using third party companies for complex repairs

Digital desk upkeep, file management and back-ups

Keep track of Komedia equipment inventory

Health & Safety:

Taking part in any H & S training and passing this training onto the team

Special attention should be given to: fire evacuation, pat testing and noise at work

To carry out regular maintenance and Health and Safety checks to ensure the equipment is properly maintained and keep records of such works

To ensure the Health and Safety of all staff/performers and visitors to the Venue.

Training

Staying up to date and knowledgeable of all the new tech equipment

Keep the technical department up to date on training (equipment and H&S) and bringing any new starters up to speed with the rest of the team

Technical Improvements

Assist the Venue Manager to improve the venue and keep Komedia ahead of its competitors (e.g. HD camera system, video and audio recording)

Carrying out repairs of in-house equipment

Ensure the tech spec is up to date

Assist the Venue Manager improve the venue and keep the venue ahead of its competitors (e.g. HD camera system, video and audio recording)

Digital desk upkeep, file management and back-ups

Keep track of Komedia equipment inventory

General duties:

Collecting tech specs for all Komedia Events, making sure this information is accessible to all of the technical team.

Collecting timings for all events and informing staff: Tech, Box Office, Venue Coordinator and Operations team.

Making sure we have technical info for all performers including support acts

Hiring supplementary equipment that is deemed essential and informing promoters of additional costs

Ordering stock: bulbs, gels, cables, tape, sharpies, cable-ties etc.

Weekly venue reset and tidy

Venue equipment logistics

Any other duties as required at the request of Venue Manager and Deputy Venue Manager to ensure smooth running of events in Bath.

Ensure the tech spec is up to date

Ordering stock: bulbs, gels, cables, tape, sharpies, cable-ties etc

To help promote the Komedia idea and brand.

To be a positive ambassador for the company

To lead the technical team according to Komedia policies and codes of conduct

Qualifications:

Essential:

Clean Driving License

First Aid at Work

Basic Electrical Knowledge

Recognized Sound Qualification (where applicable)

PAT Testing

Person Specification:

Experienced Multi Skilled technician.

A highly motivated individual. Able to work independently and in close collaboration with visiting artists/hirers.

Excellent Organisational; skills. (Rotas/Financial records/time sheets/reports)

Excellent people skills. Tact and Diplomacy.

Experience of Risk Assessments and Health and Safety at Work Act.

Understanding and sympathetic attitude to DDA.

Computer literate.

Adaptive and flexible.

Minimum 2 years’ experience of Live Sound Engineering – monitor mixing an advantage.

A willingness to work closely with the Venue Manager to ensure the successful organisation of events.

Enthusiasm and ability to lead and motivate a team

Skills:

Essential:

Sound Mixing

Lighting Programming

Experience of AV

Health and Safety/Risk Assessments.

Contact & Links: 
Subscribe to Event