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TCG Conference Manager

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58,500
Application Deadline: 
December 13, 2019

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Conference Manager
Theatre Communications Group (TCG), the national organization for the not-for-profit professional theatre, seeks an experienced creative and/or event producer to join the Conferences and Fieldwide Learning Team. The Conference Manager will report to the Director of Conferences and Fieldwide Learning, and will lead the logistical coordination of TCG’s two cornerstone events: The TCG National Conference and the Fall Forum on Governance. In close collaboration with the department Director and Executive Leadership of TCG, the Conference Manager will play a key role in both the production and programming processes of these national convenings that bring together theatre leaders and practitioners across the country and globally.

About Theatre Communications Group
Theatre Communications Group exists to strengthen, nurture, and promote professional theatre in the U.S. and globally. Since its founding in 1961, TCG’s constituency has grown from a handful of groundbreaking theatres to over 700 Member Theatres and affiliate organizations and nearly 10,000 Individual Members. Through its Core Values of Activism, Artistry, Equity, Diversity, Inclusion, and Global Citizenship, TCG advances a better world for theatre and a better world because of theatre. In all of its programs and services, TCG seeks to increase the organizational efficiency of its Member Theatres, cultivate and celebrate the artistic talent and achievements of the field, and promote a larger public understanding of, and appreciation for, the theatre. More info: www.TCG.org. 

About the Department
The Conferences and Fieldwide Learning Department consists of two full-time members: a Director and a Conference Manager. The Conference Manager reports to the Director. Throughout the year, the Department engages interns and temporary, part-time assistance, as needed, to accomplish its goals.

The 2020 TCG National Conference will be attended by 800-1,000 theatre professionals, and will be in Phoenix, Arizona from June 4-6, 2020. The Fall Forum on Governance is in New York City annually in early November, and is generally attended by about 250 executive theatre leaders and their trustees. The department is currently on a host city search for 2021’s TCG Conference.

As a central component of our programming process, the Conferences and Fieldwide Learning department also manages TCG’s rotating Programming Council -- a cohort of theatre professionals who works closely with the Conferences team in reviewing session proposals,  soliciting content ideas from the field, and recommending programming elements for the National Conference.

The Conferences and Fieldwide Learning team also coordinates TCG’s digital learning programs, and designs professional development opportunities for the distance learning space, with the goal of expanding access to TCG’s educational offerings (and that of our sponsors) beyond our in-person convenings. In time, and with demonstration of interest, this role may become more involved in that aspect of departmental work as well.

What You Need for This Role
The Conference Manager should have a commitment to TCG’s mission; core values; and its equity, diversity, and inclusion (EDI) work within the workplace and in the field. They should be collaborative, empathetic, and resourceful, and be able to productively work with a diverse staff, board, and network of external partners. Outstanding interpersonal verbal and written communication skills are essential, as are strong attention to detail and dependability. Optimal candidates will have a commitment to learning and growth for themselves and their colleagues.

The Conference Manager will be working with other TCG departments as part of the Conference production and programming process, most notably Artistic and International Programs; Equity, Diversity & Inclusion Initiatives; Membership; Communications; and Research, Policy & Collective Action. We are seeking someone with experience in producing events and/or performances, as well as a knack for designing and executing efficient processes and an ability to quickly learn new systems. The ideal candidate calmly interfaces with people and troubleshoots with grace in a fast-paced on-site environment. In addition to these qualities, we are seeking someone who has:

  • A minimum of 3 years of producing or stage management experience in events, theatre, and/or immersive entertainment.
  • Demonstrated skills, knowledge, and experience in planning or coordinating large-scale events in a collaborative capacity.
  • Familiarity with the theatre field as production personnel, an administrator, or an artist.
  • Exceptional organizational and problem-solving capabilities, as well as the ability to manage multiple projects at once.
  • Experience managing budgets and supervising staff, interns, and/or volunteers, in the workplace and/or on site at productions or events.
  • Working knowledge of Google Drive and Microsoft Office functionality, and ability to learn new digital platforms with relative ease.
  • A sense of humor, a passion for bringing people together, and an interest in creating dynamic in-person experiences for arts professionals.

What You Will Be Doing
As the logistical lead of the TCG Conference producing team, you will manage many projects and event elements at once, and interact with hundreds of people throughout and beyond the theatre field, from attendees, to speakers, to volunteers, to staff. This scope of work refers mainly to the National Conference, but much of it also applies to the Fall Forum on a smaller scale. These projects include but are not limited to:

  • Managing all aspects of the Conference venue partnerships, from larger hotels to off-site community and cultural venues.
  • Coordinating with all event speakers, including prominent keynote speakers and their representation, from contracts to lodging and travel, with the support of the department coordinator.
  • Leading the development of TCG’s sponsor-led Conference programming in partnership with other departments, while supporting in the development of all Conference programming.
  • Acting as central communications and support hub between all registrants and the Conferences department.
  • Managing all staff at the TCG Conference, from site assignment to travel and lodging, with the support of the department coordinator.
  • Facilitate all vendor relationships and bill payments, including with HowlRound, our livestream partner.
  • Serve as primary point of contact with our event app developers, and coordinate the flow of programming information into the app.
  • Oversee Conference production on site, from soup to nuts.
  • Post-Conference, analyze registration data and review attendee evaluations to create comprehensive follow-up reports.
  • Assisting with other tasks as necessary to ensure smooth working of the department.

Compensation and Benefits
This position will pay $58,500 annual salary, and will include a comprehensive benefits package with two weeks of vacation and additional paid time-off. Other benefits include a collegial environment that encourages a healthy work-life balance, free TCG books and monthly American Theatre magazines, and events for staff designed by TCG’s “fun committee” to foster a warm, inviting, and friendly office culture.

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ENGAGEMENT + EVENTS COORDINATOR POSITION

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August 16

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ENGAGEMENT + EVENTS COORDINATOR POSITION

July 22, 2019

NW Dance Project is seeking candidates to immediately fill our Engagement + Events Coordinator position. This is a full-time, salaried, fully-benefitted (100% employer-paid medical, dental, and vision insurance) position supported by and supporting multiple experienced team members.
Some weekend and/or evening work required during performances and special events.

Event + Engagement Skills and Responsibilities include (but not limited to):
– Coordinate special events including annual fundraising gala, Behind-the-Scenes, and performances
– Plan, coordinate, and manage fundraising and procurement of cash and in-kind donations for our gala live and silent auction packages
– Supervise gala committee and plan gala committee agendas and meetings
– Train and supervise volunteers for show, gala, special events, poster distribution, and mass mailings
– Coordinate and manage all social media platforms including: Facebook, Instagram, and Vimeo. Write frequent social media posts, oversee social media takeovers, and develop and manage all social media initiatives
– Photograph and record video content for social media and rehearsal archives
– Digitally archive photos, music, performances, and rehearsal videos in Dropbox and file all physical collateral materials, brochures, posters, and show cards
– Perform general administrative duties

Requirements / Desired Attributes and Abilities:
– Bachelor’s degree or beyond (or work experience equivalent)
– Administrative experience, preferably in non-profit and/or arts sector
– Event and volunteer management experience
– Social media platforms/postings management experience and proficiency
– Excellent written and oral communication skills
– Excellent customer service skills
– Highly organized and resourceful
– Proficient in Microsoft Office Suite, Social Media sites, DropBox and digital file management, digital photography, video capture and editing, various on-line date management platforms. Wikipedia editing a plus.
– Ability to successfully manage multiple tasks, projects, and deadlines in a fast-paced, resource-scarce environment
– Ability to be both self-directed and to work in differently-sized teams
– Detail-oriented and innovative problem-solver
– Have a valid driver’s license and be willing to drive to run errands
– Ability to lift 50lbs
– Sense of humor and mature, respectful nature

 

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Project & Events Manager

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£25,000 - £27,000
Application Deadline: 
Apply by 12 midday on Wednesday 17th July 2019.

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EEA’s vision is to inspire change through creativity and the power of the imagination. We aim to enhance places by making dynamic art in the public realm. We help communities to be creative and confident and we astonish audiences with moments of wonder. Could you be a key part of that? 

Main purpose of the job 

EEA is one of the country’s leading outdoor arts companies working on spectacular events across London, the UK and internationally. We need a dynamic Project & Events Manager to work on the development and delivery of a large participatory arts programme. 

Based at our busy making space in Greenwich, but needing to travel around the country, the Project and Events Manager will work closely with the Creative Producer, Senior Production Manager, creative practitioners and the core staff team. The Project and Events Manager will ensure that specific projects and events are delivered efficiently and to a high standard by meeting match funder/client and organisational requirements. We wish to appoint someone to work full time, fixed term for one year with a possible view to make a permanent role. Some weekend and evenings will be required. 

EEA strives for equal opportunities. We are particularly interested in receiving applications from people with diverse backgrounds, including BAME applicants. 

Responsibilities will include: 

  • Managing the finale & tour of our 2-year Paper Peace project https://eea.org.uk/whatson/projects/paper-peace 
  • Seeking out opportunities, developing and producing creative project ideas, proposals and funding bids for participatory projects and events. 
  • Working collaboratively with the EEA team, artists and participants 
  • Project managing a vast array of exciting outdoor performances and events – please see our website for examples 
  • Maintaining and developing events and projects to become annual or regular events. 
  • On-site event management including managing and briefing large teams including external contractors, emergency services, volunteers 
  • Liaison and negotiation with clients and partners including local authorities, schools and community organisations 
  • Project communications including internal and external meetings with clients, participating organisations and artists 
  • Project management and administration including the setting up of shared project management systems to deal with timetabling, contracting, budgeting and communications 
  • Setting and managing project budgets ensuring that the agreed contribution to company overheads are met. 
  • Ensuring that projects and events are compliant with legislation around safeguarding children, health and safety and equal opportunities. 
  • Preparing risk assessments and method statements regarding workshops and working with the Senior Production Manager to prepare risk assessments & traffic management plans regarding participatory events 
  • Taking responsibility for on-site, event risk assessments and ensuring the safety of performers and participants at all times 
  • Ensuring that marketing materials are available for clients and the company for websites, blogs, social networking, press releases and publicity 
  • Gathering data for project monitoring and evaluation 
  • Ensuring that projects are documented with images, video, written material, press cuttings as required. 
  • Preparing project reports and evaluations as required by funders and clients 

You will need to: 

  • Contribute creative ideas towards projects and have the skills, knowledge and experience to make them happen 
  • Have experience managing outdoor events, including planning traffic management with appropriate bodies 
  • Have experience of programming for outdoors 
  • Have at least 3 years relevant experience and a successful track record of managing participatory arts projects, events and budgets 
  • Be an excellent communicator and listener with whom clients, artists and participants can feel confident 
  • Demonstrate a clear understanding of and commitment to best practice around participatory and inclusive arts practice 
  • Have excellent IT skills and experience of using online communication platforms such as blogs, Instagram, Twitter and Facebook 
  • Demonstrate the ability to produce written reports, evaluations and risk assessments 
  • Be highly organised with strong administrative skills and good attention to detail 
  • Have a clear understanding of relevant legislation including safeguarding children, health and safety and equal opportunities 
  • Have flexibility regarding time and approach to the changing nature of a busy participatory arts environment 
  • Have a DBS check within the past 2 years or be willing to obtain one 
  • Have a clean driving licence and a willingness & ability to drive company vehicles as required, including vans and minibuses. 

General 

  • Comply with company policies relating to the Health and Safety at Work Act 1974 and the Management of Health and Safety at Work Regulations 1999 at all times 
  • Comply with company policies relating to equality of opportunity and diversity at all times 
  • Be an enthusiastic advocate of EEA and have a thorough understanding of the company’s mission, vision and aims 
  • To undertake other related duties as required within a reasonable workload 

Terms and Conditions 

  • Salary: £25,000 - £27,000 depending on experience 
  • Contract: full time, 40 hours per week, fixed term for one year. The post holder must be prepared to work weekends and evenings as required. Time off in lieu will be given 
  • Pension: Auto-enrolment in company pension scheme with 3% employer contribution and 5% employee contribution. 
  • Holiday: The employee shall be entitled to 22 days holiday per year increasing by one day per full year of employment up to a maximum of 30 days, plus all statutory, public holidays. Holiday entitlement will be accrued according to the length of time served. 
  • Probation: 6 months from the first day of appointment 
  • Notice Period: During the probation period the notice period will be 1 week, on either side. This post will be subject to an initial review after three months with a six-month probationary period, which may be extended, as per the terms of the contract if necessary. 
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Head Tech

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26000 - 29000
Application Deadline: 
28th July

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Head Tech - Komedia Bath

Closing date Sunday 28th July. Please email covering letter and CV to adrianboreham@komedia.co.uk

Full (but flexible) We may consider a 30 hour week (pro-rata) for right candidate

Salary: £26k - 29k depending on experience

Reports to: Venue Manager

This role is absolutely vital as it provides pre-production support for all Komedia events and works closely with the Venue Manager, external promoters and tour managers to ensure a seamless transition from booking to performance.

The Head Tech is also responsible for overseeing the maintenance and repairs of all technical equipment and continuing to develop the venues capabilities in order to maintain its current high standards and stay at the forefront of the industry.

We are looking for someone with at least 2 years of live sound recording experience (monitor mixing an advantage), with a ‘can do’, problem solving and positive attitude.

Hours are flexible but the successful candidate will be expected to work a minimum of 2 or 3 shows a week, and will be in charge of a small, dedicated team, so experience of managing people is an advantage.

  

Key Tasks:

Live Sound and Lights

Working regular shifts at Komedia as a technician and being readily available at busy times of year.

Fundamental understanding or Lighting design.

To provide an exemplary level of technical support at Komedia Bath.

To liaise with visiting artists/management/companies to ensure that their technical requirements are met within the resources available.

To liaise with the Deputy Venue Manager in regard to all forwarding for shows.

To source and arrange any extra technical equipment required for events.

To closely monitor and advise Komedia management of extra costs incurred – to ensure artists are recharged when necessary.

A/V Recording System

Have a working knowledge of the venue installation for both video and multitrack recording systems.

Liaise between engineers to ensure technical knowledge between departments is sufficient for the job at hand.

To be responsible for the smooth operation of the video/audio unit and ensure that equipment is serviced and maintained.

To liaise with the Venue Manager and Technical Director in advancing the usage of video/audio recording in the venue.

Point of contact for the Technical Team

To report: repairs, absence, general concerns including Health & Safety, moral, problem solving issues which may occur.

Ensure all technical staff are informed about Komedia and are trained in the use of lighting, sound and AV operation, new equipment etc.

Technical Rota:

To manage staff rota and ensure technical support is provided for all events and achieve operational, cost and budget targets.

Picking the best team for the relevant show

Staffing appropriately and keeping Komedia costs to a minimum without jeopardising the quality of the event.

Carrying out repairs of in-house equipment

Using third party companies for complex repairs

Digital desk upkeep, file management and back-ups

Keep track of Komedia equipment inventory

Health & Safety:

Taking part in any H & S training and passing this training onto the team

Special attention should be given to: fire evacuation, pat testing and noise at work

To carry out regular maintenance and Health and Safety checks to ensure the equipment is properly maintained and keep records of such works

To ensure the Health and Safety of all staff/performers and visitors to the Venue.

Training

Staying up to date and knowledgeable of all the new tech equipment

Keep the technical department up to date on training (equipment and H&S) and bringing any new starters up to speed with the rest of the team

Technical Improvements

Assist the Venue Manager to improve the venue and keep Komedia ahead of its competitors (e.g. HD camera system, video and audio recording)

Carrying out repairs of in-house equipment

Ensure the tech spec is up to date

Assist the Venue Manager improve the venue and keep the venue ahead of its competitors (e.g. HD camera system, video and audio recording)

Digital desk upkeep, file management and back-ups

Keep track of Komedia equipment inventory

General duties:

Collecting tech specs for all Komedia Events, making sure this information is accessible to all of the technical team.

Collecting timings for all events and informing staff: Tech, Box Office, Venue Coordinator and Operations team.

Making sure we have technical info for all performers including support acts

Hiring supplementary equipment that is deemed essential and informing promoters of additional costs

Ordering stock: bulbs, gels, cables, tape, sharpies, cable-ties etc.

Weekly venue reset and tidy

Venue equipment logistics

Any other duties as required at the request of Venue Manager and Deputy Venue Manager to ensure smooth running of events in Bath.

Ensure the tech spec is up to date

Ordering stock: bulbs, gels, cables, tape, sharpies, cable-ties etc

To help promote the Komedia idea and brand.

To be a positive ambassador for the company

To lead the technical team according to Komedia policies and codes of conduct

Qualifications:

Essential:

Clean Driving License

First Aid at Work

Basic Electrical Knowledge

Recognized Sound Qualification (where applicable)

PAT Testing

Person Specification:

Experienced Multi Skilled technician.

A highly motivated individual. Able to work independently and in close collaboration with visiting artists/hirers.

Excellent Organisational; skills. (Rotas/Financial records/time sheets/reports)

Excellent people skills. Tact and Diplomacy.

Experience of Risk Assessments and Health and Safety at Work Act.

Understanding and sympathetic attitude to DDA.

Computer literate.

Adaptive and flexible.

Minimum 2 years’ experience of Live Sound Engineering – monitor mixing an advantage.

A willingness to work closely with the Venue Manager to ensure the successful organisation of events.

Enthusiasm and ability to lead and motivate a team

Skills:

Essential:

Sound Mixing

Lighting Programming

Experience of AV

Health and Safety/Risk Assessments.

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