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Administrative Assistant




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Upon the interview

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Job Purpose

Administrative Assistants ensure the efficient day-to-day operation of the office and support the work of management and other staff.

Primary Duties and Responsibilities

Administrative Assistants perform a wide range of duties including some or all of the following:

  • Use computer word processing, spreadsheets, and databases to prepare reports, memos, and documents
  • Prepare and send outgoing mail, and courier parcels
  • Update and ensure the accuracy of the organization's databases
  • Provide secretarial and administrative support to management and other staff
  • Use computer software to prepare invoices and financial statement
  • Assist with financial reports as required
  • Prepare and coordinate concerts, workshops, and lecture-demonstrations
  • Provide Board support, prepare Minutes after the Board Meeting
  • With the Executive Director, prepare meeting agendas and supporting material for distribution
  • Ensure the timely distribution of material to the Board
  • Support the Board with meeting, travel and other arrangements
  • Draft minutes of Board meetings for review by the Executive Director
  • Create an action list for management staff from board meetings



  • High School Diploma
  • Post-secondary education in business, computers, or office management is an asset


  • Proven admin or assistant experience
  • Grant Writing Experience or Assistance is a major plus 
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Proficiency in MS Word, PowerPoint, Excel, as well as GoogleDoc, GoogleSheets and GoogleSlides
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Education Administrator





Contract type:

£20,701-£23,201 depending on experience
Application Deadline: 
5th August 2019 at 5pm

Bow Arts is seeking a skilled and experienced Education Administrator to support the Trust’s Head of Education and Learning. The purpose of the role is to assist in the smooth running of all aspects of the busy Education Department.

The Education Administrator will play an essential part in the efficient day-to-day administration of all projects and education programmes and provide vital operational support to the team across all facets of work. This is an exciting opportunity to develop your career in a dynamic arts education charity.

Established in 1995, Bow Arts is an arts education charity, which has grown rapidly to become one of London’s leading affordable workspace provider for creative professionals. Bow Arts support artists through opportunities created by our investment in the arts and strong partnership work. We work directly with schools and communities in London to raise aspirations through art. Last year we worked with around 100 schools across 14 London boroughs, improving the lives and learning of over 11,000 children, young people and their teachers.

The key responsibilities of an Education Administrator include, but are not limited to:
- Performing general administrative support relevant to the Education Department
- To be the first point of contact and provide event management support to the team where required
- To oversee the Education Department volunteer opportunities
- Undertaking activities to support the Education Department marketing and communications plan
- To prepare course and project materials and resources as required by the team and external providers
- To monitor and track project finances in support of project managers
- Any other task as reasonably required of you

We are looking for someone with the following skills and experience: 
- Experience of arts administration
- Experience of working with a range of clients and building and maintaining good relationships
- Experience of arts/education marketing, sales and communications
- Has relevant experience or demonstrates the ability to learn key skills in financial and administrative support, including monitoring and reporting systems and managing contracts
- IT literate with working knowledge of MS Office
- Attention to detail, proofreading skills, and able to multi-task efficiently
- Excellent verbal and written communication and interpersonal skills

If you are keen on joining this exciting, forward thinking company and taking the next step in your career, then please visit the Bow Arts website to find out more: 

Contacts & Links: 




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Application Deadline: 
July 26, 2019

About ISPA

The International Society for the Performing Arts (ISPA) is a global association of arts management leaders, who come together with the shared goal of strengthening the arts internationally by building leadership ability, recognizing and discussing field-wide trends and new developments, and deepening global exchange through the arts. We achieve this through professional congresses, leadership development programs, resource sharing, and exchange.

Guided by a strategic plan, ISPA supports more than 500 members in 60 countries around the globe.  In addition to two annual congresses, ISPA supports multiple leadership development programs and regional events.  With a small but committed team of 5, the work environment is positive, collaborative, and encouraging of initiative.

Position and Responsibilities

Reporting to the Chief Executive Officer (CEO), the Administrator role is diverse including responsibility for office management, providing support services to the CEO, the ISPA Board of Directors and all committees, and contributing to the general team environment.  The incumbent will also support ISPA’s annual New York Congress planning committee and provide general assistance in realizing a successful Congress. 

Specific responsibilities will include:

ISPA’s offices in Manhattan support a small staff of five full-time positions and a seasonal intern in a shared environment. The responsibilities include:

  • Perform accounting tasks including day to day bookkeeping (QuickBooks), invoicing, accounts receivable and supporting annual budgeting and audit processes
  • Reception including answering telephones (as applicable); greeting guests in a shared reception environment; providing support services to members visiting the ISPA office
  • General office administration including overseeing office supplies inventory, sorting and delivering mail and deliveries and ensuring a well maintained environment that is clean and organized at all times
  • Other duties as assigned

Event Support
ISPA holds an annual Congress in January in New York and an international Congress mid-year (2019 – Guadalajara, 2020 – Taipei, 2021 - Reykjavik).  Working with the CEO and other staff, this position provides important support to the Congresses:

  • Support the Planning committee through active participation including but not limited to coordinating all meetings and preparing agendas and meeting minutes
  • Liaise with program participants and speakers to coordinate and book travel and accommodation
  • Other duties as assigned

CEO Support
Ongoing support to the CEO is an important element of the position. Responsibilities include:

  • Liaise and provide support to the board of directors and committees including creating and distributing meeting minutes, meeting agendas and other materials as may support the work of the committees
  • Maintain CEO schedule
  • Make travel arrangements as necessary

Requisite Skills

  • A diploma or related university degree
  • Three years experience in this or a related role
  • A demonstrated appreciation and knowledge of the performing arts in a global environment
  • Attention to detail, well organized and efficient
  • Work well in a team environment where a small staff are responsible for a variety of tasks and initiatives
  • Ability to work on many initiatives for different groups at the same time
  • Good verbal and written communications skills
  • Experienced and knowledgeable with day to day accounting and the use of QuickBooks
  • Facility with Microsoft Office programs
  • Familiarity with CRMs
  • A second language is a definite asset

Terms: Full-time, 1-Year contract, with expectation to renew, competitive salary plus benefits

Location: Manhattan with some travel.  Applicants must be authorized to work lawfully in the United States.

ISPA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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Arts Administration Intern/Volunteer



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Unpaid, local travel stipend provided

The Arts Administration Intern/Volunteer is a service opportunity of up to 20 hours per week. It is a great fit for a person pursuing a degree in Arts Administration/Management or someone who has the desire to discover what it takes to run a performance company.  This volunteer will provide support to the costume coordinator, administrative staff, and the artistic director.  This opportunity is unpaid, but will be provided a travel stipend.


Administrative support:  Communicate with the dancers and staff to maintain an up-to-date calendar for attendance, rehearsals and performances, and other related duties.  Assist the artistic director and project coordinator as needed.


Rehearsal support:  Secure rehearsal space, contact various venues, facilitate payments, and communicate time and location to dancers and staff.  Assist during rehearsal with: costume coordination, capturing photo and video clips for social media, running sound, and other related duties.


Qualifications: The ideal candidate would be a college undergraduate/graduate student with an interest in the arts industry and learning the behind-the-scenes aspects of a performing arts organization.  Must be able to work in a dynamic environment in the heart of the theater district.  Should  be comfortable with Google Suite and MS/Mac Office tools.


Heidi Latsky Dance is a physically integrated arts institution that curates installations in-corporating performance, design and fashion to challenge common conceptions of beauty, bodies, ability and the act of seeing/being seen. This is an opportunity for some-one to work with a unique arts group where many members of the company are artists with disabilities. This is part of the larger mission of HLD to strive for greater inclusion and diversity within our work and our advocacy for cultivating an attitude in the arts and the wider world towards integrating as many people with differing bodies, histories, cultures and styles, and honoring the humanity in everyone.

Heidi Latsky Dance is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepre-sented in the performing arts field are strongly encouraged to apply. All qualified appli-cations will receive consideration without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.

Heidi Latsky Dance is a 501(c)(3) organization.


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Intern for cultural management in AADK Spain - January 2020 onwards




Application Deadline: 
31st of March 2020

General information

Duration: 4 up to 12 months (preferably more than 4 months).

Commitment: Around 20-35 hours per week.


We are looking for energetic and organised intern, who is interested in contemporary art and artist residencies.  We expect somebody who has a high level of english language proficiency, while spanish language would be a big advantage and who would be willing to start the internship in AADK Spain as soon as possible.



Assist with the management of the artist residency and development of the other AADK Spain activities;

Assist with the internal communication with the artists before they arrive to the residency;

Assist with aspects of the administration’s daily business (e.g. production of a variety of documents);

Support some functions regarding our social media communication;


We can offer an internship with:

Dynamic and inspiring atmosphere;

Insights into world of independent cultural organisation;

Knowledge about artist residency;

Interesting meetings with artists and local and international cultural institutions;

Spanish sun;



Strong interest in contemporary art and artist residencies;

Superior organisational skills,

High level of English speaking and writing (spanish language – big advantage);

Ability to communicate effectively through email;

interns should be available for a length of 4-6 months.


The internship is unpaid

Orientational prices:

Rent – around 150 eur/month

Utilities – around 50 eur/month

Food – around 150-200 eur/month

Contact & Links: 

Cataloger, East Harlem



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Contract type:

Application Deadline: 
As soon as possible

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This 1950's Abstract Expressionist Artist is currently cataloging her life's work. Come help organize a wide variety of paintings, watercolors and works on paper.

Compensation is available as a paid wage, or in exchange for free room and board in a private bedroom.


UPDATE - Position filled, thank you

Amaranth Ehrenhalt,


Gently sort through and organize decades of artwork

Document and inventory work into a spreadsheet


Organizational skills

Attention to detail

Caution when handling art

Camera or cellphone with camera

Laptop and ability to lightly edit photos

Contacts & Links: 
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