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Administration

Administrator

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Application Deadline: 
July 26, 2019

About ISPA

The International Society for the Performing Arts (ISPA) is a global association of arts management leaders, who come together with the shared goal of strengthening the arts internationally by building leadership ability, recognizing and discussing field-wide trends and new developments, and deepening global exchange through the arts. We achieve this through professional congresses, leadership development programs, resource sharing, and exchange.

Guided by a strategic plan, ISPA supports more than 500 members in 60 countries around the globe.  In addition to two annual congresses, ISPA supports multiple leadership development programs and regional events.  With a small but committed team of 5, the work environment is positive, collaborative, and encouraging of initiative.

Position and Responsibilities

Reporting to the Chief Executive Officer (CEO), the Administrator role is diverse including responsibility for office management, providing support services to the CEO, the ISPA Board of Directors and all committees, and contributing to the general team environment.  The incumbent will also support ISPA’s annual New York Congress planning committee and provide general assistance in realizing a successful Congress. 

Specific responsibilities will include:

Administration
ISPA’s offices in Manhattan support a small staff of five full-time positions and a seasonal intern in a shared environment. The responsibilities include:

  • Perform accounting tasks including day to day bookkeeping (QuickBooks), invoicing, accounts receivable and supporting annual budgeting and audit processes
  • Reception including answering telephones (as applicable); greeting guests in a shared reception environment; providing support services to members visiting the ISPA office
  • General office administration including overseeing office supplies inventory, sorting and delivering mail and deliveries and ensuring a well maintained environment that is clean and organized at all times
  • Other duties as assigned

Event Support
ISPA holds an annual Congress in January in New York and an international Congress mid-year (2019 – Guadalajara, 2020 – Taipei, 2021 - Reykjavik).  Working with the CEO and other staff, this position provides important support to the Congresses:

  • Support the Planning committee through active participation including but not limited to coordinating all meetings and preparing agendas and meeting minutes
  • Liaise with program participants and speakers to coordinate and book travel and accommodation
  • Other duties as assigned

CEO Support
Ongoing support to the CEO is an important element of the position. Responsibilities include:

  • Liaise and provide support to the board of directors and committees including creating and distributing meeting minutes, meeting agendas and other materials as may support the work of the committees
  • Maintain CEO schedule
  • Make travel arrangements as necessary

Requisite Skills

  • A diploma or related university degree
  • Three years experience in this or a related role
  • A demonstrated appreciation and knowledge of the performing arts in a global environment
  • Attention to detail, well organized and efficient
  • Work well in a team environment where a small staff are responsible for a variety of tasks and initiatives
  • Ability to work on many initiatives for different groups at the same time
  • Good verbal and written communications skills
  • Experienced and knowledgeable with day to day accounting and the use of QuickBooks
  • Facility with Microsoft Office programs
  • Familiarity with CRMs
  • A second language is a definite asset

Terms: Full-time, 1-Year contract, with expectation to renew, competitive salary plus benefits

Location: Manhattan with some travel.  Applicants must be authorized to work lawfully in the United States.

ISPA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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Arts Administration Intern/Volunteer

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Unpaid, local travel stipend provided

The Arts Administration Intern/Volunteer is a service opportunity of up to 20 hours per week. It is a great fit for a person pursuing a degree in Arts Administration/Management or someone who has the desire to discover what it takes to run a performance company.  This volunteer will provide support to the costume coordinator, administrative staff, and the artistic director.  This opportunity is unpaid, but will be provided a travel stipend.

 

Administrative support:  Communicate with the dancers and staff to maintain an up-to-date calendar for attendance, rehearsals and performances, and other related duties.  Assist the artistic director and project coordinator as needed.

 

Rehearsal support:  Secure rehearsal space, contact various venues, facilitate payments, and communicate time and location to dancers and staff.  Assist during rehearsal with: costume coordination, capturing photo and video clips for social media, running sound, and other related duties.

 

Qualifications: The ideal candidate would be a college undergraduate/graduate student with an interest in the arts industry and learning the behind-the-scenes aspects of a performing arts organization.  Must be able to work in a dynamic environment in the heart of the theater district.  Should  be comfortable with Google Suite and MS/Mac Office tools.

 

Heidi Latsky Dance is a physically integrated arts institution that curates installations in-corporating performance, design and fashion to challenge common conceptions of beauty, bodies, ability and the act of seeing/being seen. This is an opportunity for some-one to work with a unique arts group where many members of the company are artists with disabilities. This is part of the larger mission of HLD to strive for greater inclusion and diversity within our work and our advocacy for cultivating an attitude in the arts and the wider world towards integrating as many people with differing bodies, histories, cultures and styles, and honoring the humanity in everyone.

Heidi Latsky Dance is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepre-sented in the performing arts field are strongly encouraged to apply. All qualified appli-cations will receive consideration without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.

Heidi Latsky Dance is a 501(c)(3) organization.

 

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Intern for cultural management in AADK Spain Starting January 2020

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Application Deadline: 
12th of August

General information

Duration: 2 up to 12 months (preferably more than 4 months).

Commitment: Around 20-35 hours per week.

 

We are looking for energetic and organised intern, who is interested in contemporary art and artist residencies.  We expect somebody who has a high level of english language proficiency, while spanish language would be a big advantage and who would be willing to start the internship in AADK Spain as soon as possible.

 

Role:

Assist with the management of the artist residency and development of the other AADK Spain activities;

Assist with the internal communication with the artists before they arrive to the residency;

Assist with aspects of the administration’s daily business (e.g. production of a variety of documents);

Support some functions regarding our social media communication;

 

We can offer an internship with:

Dynamic and inspiring atmosphere;

Insights into world of independent cultural organisation;

Knowledge about artist residency;

Interesting meetings with artists and local and international cultural institutions;

Spanish sun;

 

Skills:

Strong interest in contemporary art and artist residencies;

Superior organisational skills,

High level of English speaking and writing (spanish language – big advantage);

Ability to communicate effectively through email;

interns  should be available for a length of 4-6 months.

 

The internship is unpaid

Orientational prices:

Rent – around 150 eur/month

Utilities – around 50 eur/month

Food – around 150-200 eur/month

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Cataloger, East Harlem

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$12/hr
Application Deadline: 
As soon as possible

Keyword (Tags):

This 1950's Abstract Expressionist Artist is currently cataloging her life's work. Come help organize a wide variety of paintings, watercolors and works on paper.

Compensation is available as a paid wage, or in exchange for free room and board in a private bedroom.

 

UPDATE - Position filled, thank you

Amaranth Ehrenhalt, http://www.amaranthehrenhalt.com

Responsibilities

Gently sort through and organize decades of artwork

Document and inventory work into a spreadsheet

Qualifications

Organizational skills

Attention to detail

Caution when handling art

Camera or cellphone with camera

Laptop and ability to lightly edit photos

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