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Operations & Art Handling Assistant

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€25,000-€30-000

AVANT ARTE

At Avant Arte, we collaborate with some of the world’s top artists to produce exceptionally high quality print and sculpture editions. We currently have a significant and growing online community of art lovers, with over 2M followers on Instagram and engagement in line with the biggest youth fashion brands of today (our launches often sell out in minutes). We’re a small but growing company with big ambitions, and we believe high quality production and warehouse operations are core to our future success.

THE ROLE

We are looking for a hardworking and ambitious Assistant to the Warehouse Manager who will work closely with our Production, Logistics and Sales team to help manage our warehouse operations and ensure orders get picked, packed and dispatched on time, with quality and care. The core of this role is to ensure that the post-purchase experience for Avant Arte collectors is second to none. 

The role is based in Amsterdam and is full time, initially on a fixed term 12-month contract, with a view to renewing at the end of this period. Fluent spoken and written English is required, Basic Dutch is considered a plus.

KEY RESPONSIBILITIES INCLUDE

  • Warehouse management assistance
    • Provide daily support to our WHSE manager in overseeing WHSE operations
    • Assist in supervising our team of technicians and art-handling freelancers
    • Assist in management and development of key supplier relationships
  • Inventory control
    • Inventory tracking of Avant Arte’s editions and WHSE supplies
    • Digital filing and folder management
  • Oversight and management of shipping process
    • Booking third country shipments (to/from production houses to artists for signing) as required
    • Managing the post-sale shipping for all purchases to ensure any customs issues are dealt with as swiftly as possible
    • Daily checking and reporting internally on order and delivery status
    • Delivering works to our framing partner and returning the works once complete
  • Art handling and quality control
    • Ensuring that all orders are picked, packed, and dispatched to our collectors with exceptional care and attention
    • Condition checking all artworks on arrival to our warehouse and prior to packing/shipping, communicating any issues internally in a timely fashion.

WE'RE LOOKING FOR SOMEONE

  • Who is versatile and pro-active. You have exceptionally high standards and attention to detail in everything you do, big and small, and thrive in environments where you’re given lots of responsibility
  • Who is comfortable with adapting to change and on-the-spot requirements that can arise when challenges occur unexpectedly and can handle peaks in demand
  • Who always tries to stay a step ahead and can highlight any expected issues or concerns to the rest of the team
  • Who is a quick learner and can adapt to using IT and warehouse management systems & who is comfortable with Microsoft Office (Excel, Powerpoint, Word) and can comfortably report on performance
  • Who has a valid driver’s license in order to carry out local deliveries and collections required
  • Who preferably has past experience in booking shipments and handling customs regulations and requests
  • Experience in or a background in art handling, luxury and/or high-end goods.
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Handler

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ESSENTIAL RESPONSIBILITIES:

• Enthusiastically and diplomatically works in tandem with lead handlers in the field; exhibits a friendly and approachable demeanor with clients and acts as a positive ambassador for the overall Project.

• Handles, packs and installs artwork at private offices, galleries and residences, as well as in our viewing rooms and galleries; professionally secures and transports artwork, all in accordance with museum standards.

• Assists the registration department with labeling artworks and preforming condition reports; expertly stores and tracks artwork in our warehouse, as well as our vehicles, in accordance with museum standards.

• Anticipates bookings/projects and takes all necessary steps to streamline the incoming and outgoing processes.

• Offers respectful communication to all team members and clients.

• Is part of a rotation of handlers that embark on a monthly Los Angles shuttle.

• Is available for occasional work outside the greater Bay Area.

• Attends weekly department meetings, as well as occasional programming events at 1275 Minnesota Street.

• Keeps vehicles and warehouse consistently clean and useable, bringing a proactive approach.

• Inventories supplies and administers reuse/recycling policies.

• Performs other related duties as required.

• Available to work 5 consecutive days of the week, between the hours of 8am and 6pm.

 

MINIMUM QUALIFICATIONS:

• Minimum 3 years’ experience at a museum, gallery or art shipping organization; demonstrated expertise in art handling techniques, packing, crating and storing protocols, as well as client relations and team communication.

• Art transportation and shipping knowledge; Valid CA license and ability to drive a 16 – 26’ box truck.

• Professional commitment and adaptability; willingness to safely shift directions for the need of the artwork or client, in a moment’s notice.

• Experience, operating material moving equipment (VRCs, forklifts, scissor lifts, material lifts, gantries and pallet jacks).

• Outstanding communication and ability to take direction and ask for assistance, as needed, ensuring projects stay on schedule.

• Demonstrates concern for detail, accuracy and precise execution of work, all while being adaptable and willing to learn a new direction or skill.

• Excellent communication skills, both verbally and written.

• Works well independently and as a team; gracefully shifts, as directed, between warehouse, client and office settings, whilst communicating along the way.

• Ability to safely lift 50+ lbs individually and 75+lbs as a team.

• Proficient with PC and Mac operating systems, including Adobe and Microsoft Suites and FilemakerPro. Ability to educate others on digital platforms, as needed.

 

BENEFITS:

Minnesota Street Project offers a competitive benefits package that includes Medical, Dental, Vision, LTD, AD&D, Paid Time Off and Parental Leave, Retirement Savings, 401-k Plan, and Pre-Taxed Commuter and Childcare Benefits.

 

Equal Opportunity Employer:

Minnesota Street Project provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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Warehouse Lead Art Handler

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Minnesota Street Project Art Services provides a comprehensive, concierge-based art collection management service to private collectors, galleries, and institutions. Adhering to the best art handling practices, we package, install, transport, inventory, and store artwork in conformance with museum standards, with 100% of our profits going to supporting and sustaining Bay Area arts and culture. Our 50,000 ft2 storage facility located in San Francisco, CA, features state-of the art environmental-control and security systems, as well as an attractive viewing room and photography facility.

Minnesota Street Project is currently seeking a full-time Lead Warehouse Art Handler, with expert art handling skills, to join our team of arts professionals.

 

ESSENTIAL RESPONSIBILITIES:

• Exhibits a friendly and approachable demeanor with MSP staff, clients, and vendors, acting as a positive ambassador for the overall Project; ensures strong communication is facilitated and deadlines are continually met.

• Leads warehouse crew in daily work orders (packaging and handling artwork) and installs for client viewing room appointments, stages outgoing artworks, anticipates incoming shipments by designating spaces in advance of deliveries, and assists with loading and unloading of trucks for shipments and field jobs.

• Moves stored objects in warehouse, maximizing spatial utilization while maintaining artwork safety

• Assists the Registration department with measuring and barcoding incoming artworks; condition reports artworks on an as-needed basis.

• Leads training exercises on packing, handling and installation techniques as necessary

• Keeps warehouse consistently clean, useable, and client-ready, bringing a proactive approach; inventories and readies supplies for field teams; administers reuse and recycling policies.

• Prioritizes the safety of personnel and artworks, adhering to company operational guidelines at all times

• Assists in upkeep of warehouse equipment and systems including forklift and HVAC

• May require occasional field work including packing, delivery and installation of artworks in client’s homes, offices

and galleries

• Attends weekly department meetings and performs other related duties as required.

 

MINIMUM QUALIFICATIONS:

• Minimum 3 years of experience in a museum, gallery or art shipping organization; demonstrated expertise in art handling techniques and storing practices.

• Demonstrated concern for detail, accuracy and precise execution of work; ability to quickly identify and resolve problems, ensuring projects stay on schedule.

• Works well independently and in a team; excellent communication skills, both verbally and written.

• Experienced operating warehouse equipment (VRCs, forklifts, walkie stackers, and pallet jacks)

• Valid drivers license.

• Ability to lift 50 lbs safely.

• Proficient with PC and Mac operating systems and software, including Adobe and Microsoft Suites and Filemaker Pro; familiarity with G Suite and CRMs.

• BA in Visual Arts, Humanities, Art History or equivalent a plus.

 

Reports to Warehouse Manager

 

BENEFITS:

Minnesota Street Project offers a competitive benefits package that includes Medical, Dental, Vision, LTD, AD&D, Paid Time Off and Parental Leave, Retirement Savings, 401-k Plan, and Pre-Taxed Commuter and Childcare Benefits.

 

EQUAL OPPORTUNITY EMPLOYER:

Minnesota Street Project provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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Lead Handler

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Category:

Country:

US State:

Job Level:

Contract type:

Application Deadline: 
Open until filled

Essential Responsibilities:

• Enthusiastically and diplomatically leads the art handlers in the field; exhibits a friendly and approachable demeanor with clients and acts as a positive ambassador for the overall Project.

• Handles, packs and installs artwork at private offices, galleries and residences, as well as in our viewing rooms and galleries; professionally secures and transports artwork, all in accordance with museum standards.

• Assists the registration department with labeling artworks and preforming condition reports; expertly stores and tracks artwork in our warehouse, as well as our vehicles, in accordance with museum standards.

• Anticipates bookings/projects and takes all necessary steps to streamline the incoming and outgoing processes.

• Ensures strong communication is facilitated throughout the team and that deadlines are continually met.

• Is part of a rotation of handlers that embark on a monthly Los Angles shuttle.

• Is available for occasional work outside the greater Bay Area.

• Attends weekly department meetings, as well as occasional programming events at 1275 Minnesota Street.

• Keeps vehicles and warehouse consistently clean and useable, bringing a proactive approach.

• Inventories supplies and administers reuse/recycling policies.

• Performs other related duties as required.

• Available to work 5 consecutive days of the week, between the hours of 8am and 6pm.

 

Minimum Qualifications:

• Minimum 3 years’ experience in a leadership position at a museum, gallery or art shipping organization; demonstrated expertise in art handling techniques, packing, crating and storing protocols, as well as client relations and team communication.

• Art transportation and shipping knowledge; Valid CA license and ability to drive a 16 – 26’ box truck.

• Professional commitment and adaptability; willingness to safely shift directions for the need of the artwork or client, in a moment’s notice.

• Experience, if not expertise, operating material moving equipment (VRCs, forklifts, scissor lifts, material lifts, gantries and pallet jacks).

• Outstanding time management; ability to quickly identify and safely resolve problems, ensuring projects stay on schedule, whilst keeping the client and team in communication.

• Demonstrates concern for detail, accuracy and precise execution of work, while managing time and efficiency of individual and team performance.

• Excellent communication skills, both verbally and written.

• Works well independently and as a team; gracefully shifts between warehouse, client and office settings, whilst communicating along the way.

• Ability to safely lift 50+ lbs individually and 75+lbs as a team.

• Proficient with PC and Mac operating systems, including Adobe and Microsoft Suites and FilemakerPro. Ability to educate others on digital platforms, as needed.

 

Benefits:

Minnesota Street Project offers a competitive benefits package that includes Medical, Dental, Vision, LTD, AD&D, Paid Time Off and Parental Leave, Retirement Savings, 401-k Plan, and Pre-Taxed Commuter and Childcare Benefits.

 

Equal Opportunity Employer:

Minnesota Street Project provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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