Art Jobs | development


Senior Philanthropy Officer



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Application Deadline: 
July 31

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Job Summary

The San José Museum of Art (SJMA) has an exciting opportunity for a Senior Philanthropy Officer, and is undergoing  a period of significant institutional growth. This position will play an integral role in assuring the success of SJMA’s recently developed strategic plan while ushering the Museum into its next chapter. With the increasing caliber of the Museum’s exhibitions and education programs, magnified by the strategic plan’s special focus on access and inclusion, SJMA has gained recent traction in attracting and securing new corporate partners, major donors, and trustees.

The Senior Philanthropy Officer will bring a strong track record of cultivating, soliciting, closing, and stewarding donors at the five-and-six figure gift level, and will build upon this institutional momentum with the added leverage of the Museum’s 50th Anniversary. While maintaining $2M+ in current giving from major donors and corporations, the focus of this position is to identify and secure an additional $500k from new donors in FY20.

Working closely with the Board’s Development Committee, Executive Director, and Director of Development, the Senior Philanthropy Officer is responsible for growing the major donor base and increasing corporate sponsorships. With a special focus on positive internal and organizational culture, envisions of a borderless presence, and reaching far beyond SJMA’s walls to redefine its diverse community’s relationship with art and creativity, the Senior Philanthropy Officer will play a lead role in propelling the Museum into the next fifty years.

Examples of Duties:

1. Identify prospects for major gifts and corporate partnerships with an emphasis on five- to seven-figure gifts.

  • Manage a portfolio of 120+ individuals and 40+ corporations; actively grow individual and corporate pipelines for unrestricted, restricted, and endowment gifts.

2. Develop and execute solicitation, upgrade, and retention strategies.

  • Partner closely with Director of Development to devise specific strategies, goals, and timetables for successful solicitations.
  • Personally solicit support utilizing personalized cultivation and solicitation strategies based on donor’s philanthropic focus and interests.
  • Create compelling, personalized sponsorship proposals, special solicitation correspondence, and tailored reports based on impact, metrics, and narratives.
  • Oversee corporate grant applications with key development staff.
  • Actively participate in annual gala fundraising efforts to secure sponsorships, table sales, and fund-a-need pledges.

3. Cultivate prospects and steward partners.

  • Spend 60% of time outside of office cultivating and soliciting prospects face-to-face.
  • Liaise with the Board and with curatorial and programming staff for donor cultivation and solicitation.
  • Effectively articulate in written and verbal communications the mission and impact of the Museum to deepen relationships with donors, prospects, and high-level supporters, as well as external stakeholders; maintain a thorough and accurate understanding of the Museum’s programs and funding priorities to effectively connect supporters to funding needs.
  • Oversee the stewardship of existing and new funder relationships by ensuring their awareness of, attendance, and participation at Museum programs and events throughout the year—as well as the year-round impact of their investment.

4. Track success and participate in goal-setting.          

  • Report on monthly fundraising progress and provide information for board reports.
  • Attend Development Committee meetings.
  • Participate with Director of Development in revenue projection for annual budget.

This position will require some evening and weekend hours as well as some travel based on relationship cultivation, event, and Museum programming schedules.


  • Minimum of five years of fundraising with major gifts and/or corporate sponsorship experience. Demonstrated success of soliciting and closing six-figure gifts.
  • Experience managing and stewarding a portfolio of diverse donors. Demonstrated success aligning diverse stakeholders around a common vision or objective.
  • Exceptional interpersonal, verbal and written communication skills; prospect research and editorial efficiency; ability to synthesize information and compose clear and effective prose.
  • Strong work ethic and self-discipline to work independently. Excellent organizational skills and ability to prioritize workload in a timely manner to complete assignment when faced with many deadlines and competing requirements.
  • Strong attention to detail and the ability to quickly understand and remember details about donors, museum exhibitions, public programs, and events.
  • High level of proficiency with Microsoft Office, including Word and Excel, and Adobe CS software; donor database system (working knowledge of Altru or other Blackbaud products, preferred).
  • Knowledge of Bay Area philanthropy, preferred. Museum or arts experience, a plus.
  • Valid CA driver’s license required.

About Us

Founded in 1969 by artists, SJMA presents modern and contemporary art exhibitions and programs; international in scope, it celebrates the cutting-edge vision of California and Pacific Rim artists. Given its location in the heart of Silicon Valley, the Museum has a substantial commitment to showing and nurturing visionary work in new media: initiatives include an experimental gallery-as-laboratory for artists called Beta Space, and the “New Stories from the Edge of Asia” exhibition series.  SJMA is accredited by the American Alliance of Museums and is located near the Plaza de César Chavez in downtown San José. The Museum serves 100,000 people a year, including some 45,000 school children, and is the largest provider of arts education in Santa Clara County. 

The Development team raises over $4.5 million each year in contributed income from corporate, foundation, government, individual, and membership sources to promote the Museum’s educational mission and accent the impact of creativity. Earned revenue through event rentals is also under the department’s purview.

Applicant must receive a favorable background check.

SJMA offers a competitive benefits plan including medical, dental, vision and paid sick and vacation time. The Museum offers a generous retirement program.  

This position includes the opportunity to travel with major donors and Museum leadership on local and national art trips.

We are an equal opportunity employer. At SJMA, we value the diversity of individuals and the ideas, perspectives, insights, and values they bring to the workplace.

To Apply

To apply, please visit by Wednesday, July 31.

Due to the high volume of interest, regrettably, we cannot respond to individual applicants. If you are selected as a potential candidate, SJMA will contact you to schedule an interview.

No phone calls, please.

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Development Associate, American Repertory Ballet



US State:

Contract type:

Organizational Role: The Development Associate provides fundraising, event planning, and administrative support to the Executive Director of American Repertory Ballet and Princeton Ballet School, assisting with special events and other development activities. You provide critical administrative support for the fundraising efforts of the organization including the annual appeal, grant writing, corporate giving, and endowment giving. You will coordinate and communicate with the Special Projects and School administrator to facilitate and coordinate events.

  • Support the annual appeal by maintaining donor records, produce donor acknowledgements, and coordinate volunteers to personalize solicitation letters.
  • Provide event planning support for a variety of functions, including donor recognition and cultivation events. Assist with the production and distribution of invitations, coordination of event logistics, secure licenses and permits as needed, and respond to participant concerns and special needs.
  • Assist with pledge tracking, donor stewardship, management and oversight of annual appeal, and gift acknowledgements.
  • Provide support with social media communications.
  • Maintain the integrity of all information in the Raiser’s Edge database and conduct general database cleanup to ensure consistency of entries.
  • Conduct prospect research for foundations, corporations, and individual giving.
  • Research and write to support grant proposals and reporting activities, as needed.
  • Generate mailing and emailing lists as required for internal and external communications.
  • Manage the Nutcracker boutique by ordering merchandise, tracking sales, coordinating volunteers and on-site participation.


  • Bachelor’s degree
  • Demonstrated experience with office administration, fundraising and development activities for a nonprofit organization
  • Proficiency in MS Office Suite skills
  • Proficiency in Raiser’s Edge and database entry preferred
  • Project a positive, service-oriented, “can-do” attitude

This position is exempt under the Fair Labor Standards Act (“FLSA”), as well as under any and all applicable state (New Jersey) and local laws, rules and regulations.

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Development and Administrative Coordinator



US State:


Contract type:

Application Deadline: 
May 31, 2019

Art21 is a celebrated global leader in presenting thought-provoking and sophisticated content about contemporary art, and the go-to place to learn first-hand from the artists of our time. By providing unparalleled access to the artist’s voice, Art21 uses the power of digital media to inspire a more creative world through works and words of contemporary artists.

Position description

We are looking for an organized, dedicated Development and Administrative Coordinator (DAC) with 1-2 years of experience and exceptional communication and problem solving skills to handle office duties, assist the Executive Director, and support the Development team. The DAC will assist with grant writing and reporting, perform office tasks, delivering or responding to mailings, and maintaining staff and donor records. The right candidate will also analyze office processes and policies for efficiency, be a creative problem solver, and support the Development team with event planning, donor outreach, fundraising campaigns and more.

To succeed as Art21’s DAC you should be committed to providing attentive support for internal and external parties and ensuring consistent, efficient operations. You should be courteous, analytical, proactive, and organized. Attention to detail is a must. A passion for and knowledge of contemporary art preferred. This is a full time position with an attractive benefits package. Salary commensurate with experience.

Main Tasks and Responsibilities

  • Process the organization’s financial income, including donations and earned income: enter data into the database (eTapestry), send acknowledgments, compile a bi-weekly income report for the accountant
  • Manage the database: Create new accounts, update contact information, enter monetary support into the database or alter existing transactions, add back-up documents, communications and notes to journals
  • Oversee the Art21 online store: With the help of the Development intern, process orders on a weekly basis, including shipping, entering transactions into the database, updating the inventory
  • Work with the Associate Director of Individual Giving on the planning and execution of special events and membership programs, including communications, invitations and RSVPs, staffing and vendor relations, in-kind donations, and venue logistics
  • Maintain Development calendar, keeping track of grant deadlines.
  • Support the Development team with individual asks, grant applications and reports, and sponsorship proposals and decks
  • Research individuals, foundations, corporations and identify new prospects or earned revenue streams
  • Provide support for the spring and fall appeal solicitations: draft communications, manage merging, printing and mailing
  • Assist the Executive Director with tasks, processing receipts, and travel plans including scheduling board meetings and compiling board documents
  • Provide administrative support for the annual audit and internal tasks, such as taking staff meeting minutes and collecting activity reports
  • Office management: Process and submit incoming bills, set up work spaces and electronic devices, manage inventory of office supplies, staff metrocards, petty cash, press passes
  • Collaborate with staff on outreach and announcements

Required skills

  • Excellent verbal and written communication
  • Excellent people skills
  • Strong leadership skills
  • Ability to manage multiple projects simultaneously
  • Ability to lead and work with cross-functional teams
  • Experience with non-profit database software (eTapestry preferred)
  • Ability to work to a deadline
  • Experience with Google Drive (Docs, Sheets, and Slides) or equivalent word processing software
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