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Administrator

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Application Deadline: 
July 26, 2019

About ISPA

The International Society for the Performing Arts (ISPA) is a global association of arts management leaders, who come together with the shared goal of strengthening the arts internationally by building leadership ability, recognizing and discussing field-wide trends and new developments, and deepening global exchange through the arts. We achieve this through professional congresses, leadership development programs, resource sharing, and exchange.

Guided by a strategic plan, ISPA supports more than 500 members in 60 countries around the globe.  In addition to two annual congresses, ISPA supports multiple leadership development programs and regional events.  With a small but committed team of 5, the work environment is positive, collaborative, and encouraging of initiative.

Position and Responsibilities

Reporting to the Chief Executive Officer (CEO), the Administrator role is diverse including responsibility for office management, providing support services to the CEO, the ISPA Board of Directors and all committees, and contributing to the general team environment.  The incumbent will also support ISPA’s annual New York Congress planning committee and provide general assistance in realizing a successful Congress. 

Specific responsibilities will include:

Administration
ISPA’s offices in Manhattan support a small staff of five full-time positions and a seasonal intern in a shared environment. The responsibilities include:

  • Perform accounting tasks including day to day bookkeeping (QuickBooks), invoicing, accounts receivable and supporting annual budgeting and audit processes
  • Reception including answering telephones (as applicable); greeting guests in a shared reception environment; providing support services to members visiting the ISPA office
  • General office administration including overseeing office supplies inventory, sorting and delivering mail and deliveries and ensuring a well maintained environment that is clean and organized at all times
  • Other duties as assigned

Event Support
ISPA holds an annual Congress in January in New York and an international Congress mid-year (2019 – Guadalajara, 2020 – Taipei, 2021 - Reykjavik).  Working with the CEO and other staff, this position provides important support to the Congresses:

  • Support the Planning committee through active participation including but not limited to coordinating all meetings and preparing agendas and meeting minutes
  • Liaise with program participants and speakers to coordinate and book travel and accommodation
  • Other duties as assigned

CEO Support
Ongoing support to the CEO is an important element of the position. Responsibilities include:

  • Liaise and provide support to the board of directors and committees including creating and distributing meeting minutes, meeting agendas and other materials as may support the work of the committees
  • Maintain CEO schedule
  • Make travel arrangements as necessary

Requisite Skills

  • A diploma or related university degree
  • Three years experience in this or a related role
  • A demonstrated appreciation and knowledge of the performing arts in a global environment
  • Attention to detail, well organized and efficient
  • Work well in a team environment where a small staff are responsible for a variety of tasks and initiatives
  • Ability to work on many initiatives for different groups at the same time
  • Good verbal and written communications skills
  • Experienced and knowledgeable with day to day accounting and the use of QuickBooks
  • Facility with Microsoft Office programs
  • Familiarity with CRMs
  • A second language is a definite asset

Terms: Full-time, 1-Year contract, with expectation to renew, competitive salary plus benefits

Location: Manhattan with some travel.  Applicants must be authorized to work lawfully in the United States.

ISPA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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Special Events Intern - Dancewave

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Travel stipend, free dance and fitness classes

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Dancewave is accepting applications for a Special Events Intern. This candidate will assist the Special Events Coordinator in the production of events including Dancewave Through College & Beyond (DTCB) and Moving Together at Brooklyn Bridge Park. Skills cultivated during this internship will assist aspiring individuals pursuing a career in event management or non-profit fundraising.

HOURS: This is a part-time, 15-20 hours/week position for six months. Selected candidate will work primarily at Dancewave’s office in Gowanus, Brooklny, NY, with occasional off-site visits.

ORGANIZATIONAL BACKGROUND: Dancewave provides access to a community dance experience that encourages individuality and whole-person development throughout New York City and beyond. Through innovative programming, we use dance as an expressive vehicle for transformation. 

Position Responsibilities:

  • Assist with planning, execution, and follow up of events
  • Support organization of volunteer committee for Dancing Through College & Beyond Assist in the acquisition of in-kind donations and sponsorships
  • Assist in event documentation, advertising and promotion, in conjunction with Marketing department
  • Respond to email and telephone inquiries regarding events and registration
  • Process registration and payments in Dancewave’s online database (Salesforce)

KNOWLEDGE, SKILLS AND ABILITIES

Required:

  • Must be available all day October 5 & 6, 2019 (for DTCB)
  • Ability to be flexible and willing to assist in other tasks as assigned
  • Willing to occasionally travel off-site to Dancewave programs and events
  • Superb written and verbal communication skills
  • Highly detail oriented Proficient in Microsoft Office Suite (Word, Excel, Powerpoint)

Preferred:

  • Knowledge of dance and interest in dance education and special events
  • Familiarity with Salesforce (or similar database) or Adobe Creative Suite
  • Familiarity with social media: Instagram, Facebook, Twitter

Dancewave is an equal employment opportunity employer dedicated to maintaining an inclusive and equitable work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, pregnancy, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other legally protected class. Dancewave is committed to creating a dynamic work environment that values community, teamwork, creativity, understanding, and appreciation. People of color, women, LGBTQ individuals, and people with disabilities are strongly encouraged to apply.

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