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Director of Finance and Operations

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Salary: 
$57,000 - $62,000 commensurate with experience
Application Deadline: 
open until filled

Director of Finance and Operations Key Responsibilities:
o Manages all financial control functions, including accounting information systems, budget development, cash management and projections, audit and tax preparation.
o Provides leadership in finance, operations, facilities/occupancy and manages staff in these areas.
o Assures compliance with relevant laws (e.g. employment law), regulations, accounting principles, organizational policies, grant requirements, and monitors all legal, contractual, and financial obligations for all staff.
o Performs all human resources functions, including management of performance evaluations and adherence to employment policies and procedures.
o Serves as staff lead and liaison for key committees and task forces of the Board of Trustees and the organization, ensuring successful functionality and assuring compliance with By-Laws and Board Handbook policies. Works with Executive Director and Artistic Director to facilitate board communications, as a whole.
o Works with development team to support individual donor cultivation, institutional grant-writing and reporting, corporate sponsorships, and benefit events.
o Ensures the smooth operation of day-to-day activities, including all office systems and operations, information technology, and communication systems for both internal and external communication and data storage.
o Ensures the proper maintenance and upkeep of the facility, including management of the parking lot and four rented retail spaces. o Works with Executive Director and Artistic Director to execute current and future artistic, operational and community engagement goals.
o Clearly communicates financial information and budget to the staff, board, and committees. Attends all meetings of the Board Finance Committee, Executive Committee, full board meetings, and other committee/task force meetings as needed.
o Supervision of Bookkeeper who handles payroll, accounts payable, accounts receivable, monthly reconciliation, and day-to-day financial activity.

Qualifications:
This position requires a leader with a minimum of five years of accounting, finance, and audit experience, ideally beginning in accounting and audit. They will ideally have experience in a complex nonprofit with multiple programs.
Other qualifications include:
• Strong interest in contemporary performance
• Solid experience managing audit activities, reporting and analysis, accounts payable and receivable, general ledger, payroll and cash management
• Experience leading the development and monitoring of annual operating and/or capital development and monitoring of annual operating and/or replacement budgets
• Knowledge of nonprofit accounting and fund accounting
• Keen analytic, organizational and problem-solving skills which allow for strategic data interpretation versus simple reporting • Personal qualities of integrity, credibility, and a strong commitment to OtB’s mission
• Strong interpersonal and communication skills; experience in effectively communicating key data, including presentations to board or other outside partners
• Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers

Education/Experience/Skills Required:
• Minimum five years’ experience in administration, business management, professional service or related arts field.
• Minimum of a Bachelors’ degree in accounting, finance or relevant field or equivalent professional experience
• Demonstrated success working with QuickBooks accounting software
• Proficient in Microsoft Office Suite applications including Word, PowerPoint, Outlook, and advanced Excel
• Strong not-for-profit accounting and financial reporting skills; strong understanding of fund accounting
• Must have legal authorization to work in the United States.

General Information:
Status: Full-Time Exempt Reports to: Executive Director
Supervises: Operations Manager, Bookkeeper Collaborates with: Treasurer, Finance Committee, Executive Committee, Artistic Director, all department leaders responsible for budget
Compensation: $57,000 - $62,000 commensurate with experience
Benefits: Eligible for company paid medical, vision, and dental insurance as well as short-term and long-term disability, accidental death and dismemberment and life insurance. Additional benefits include a subsidized ORCA card and/or parking pass and generous paid time off including 12 holidays, vacation, and sick leave. On the Boards is an equal opportunity employer and is committed to a diverse, accessible workplace, and to supporting our staff with ongoing career development opportunities. Our building and offices are ADA accessible and we strive to make any additional accommodations. People of color, people with disabilities, women, and LGBTQ candidates are strongly encouraged to apply. Must have, or be willing to acquire, legal authorization to work in the United States.

Full job description and more information here: 
https://www.ontheboards.org/sites/default/files/otb_dir_fin_ops_2019.pdf

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Director of Finance and Operations

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£49,000 - £59,000
Application Deadline: 
9am 5th July

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Firstsite is a contemporary visual art organisation based in an award winning Gallery in Colchester, Essex.  Since opening in 2011, Firstsite has welcomed over one million visitors and has established its reputation for being an art Gallery of regional and national importance, celebrating the diverse and radical people of East Anglia through its exceptional artistic and cultural activities.

This pivotal role, working closely with the Director and forming part of the senior leadership team, will support Firstsite’s business planning and direction setting.

The Director of Finance and Operations will lead on all governance, contractual, financial and commercial arrangements; responsible for the Finance, IT, Facilities and HR functions on an on-going basis.

In particular, the Director of Finance and Operations will take a leading role in maintaining and reviewing the four-year financial model to support the delivery of our strategic aims and the compilation of the annual budget and regular forecasts – this will include a priority on ensuring the rapid improvements of our income generation performance across commercial activity including hires, auditorium, retail, café, restaurant and our incubator space at 15 Queen Street.

To succeed in this role, you will have relevant degree and management experience in a charity context.  You will understand the importance of building good relationships with non-finance managers and how to communicate effectively at all levels.  You will also know when to roll up your sleeves and focus on detail.  You will be able to solve complex accounting and system issues, your ethos will be one of continual improvement and, when making changes, you will take others with you.

 

Intelligent Working   

Our flexible working arrangements can help you to achieve a balanced lifestyle and we offer flexible working arrangements which could include, annualised hours, early or late starts to fit around other commitments, shorter working days, etc.  We are happy to discuss your own requirements in more detail, should that be of interest.

Firstsite’s commitment to inclusion   

We pride ourselves on being a place where your individuality is valued; you can be yourself and still achieve your potential. We believe that your individuality helps us to deliver the best results to our objectives. Diversity of background, diversity of experience, diversity of perspective, are important to us.

At Firstsite, we recognise that returning to work after an extended career break can be daunting. We understand and appreciate that those with experience who have taken a career break still have a wealth of experience and knowledge to offer our organisation, which helps us to achieve our business goals. We will support you to refresh your skills, develop your confidence and provide a supportive network across the firm to help you best integrate into the working environment.

Applying with a disability   

Firstsite is proud to be an inclusive, equal opportunity employer and we seek to attract and retain the best people from the widest possible talent pool.  We are committed to ensuring that all candidates are treated fairly throughout the Recruitment Process. Should you be successful after the initial application stage, please discuss with your recruitment contact any reasonable adjustments to our Recruitment Process that you may require.

For full job description visit:  https://www.firstsite.uk/jobs/

 

 

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Business Manager, Finance

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DOE
Application Deadline: 
31st May 2019

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Phillips is an international auction house, conducting sales of Contemporary Art, Photographs, Design, Modern & Contemporary Editions, Jewels and Watches. Phillips is currently seeking a highly organised, pro-active, numerate and motivated individual to fulfill a full-time Business Manager, Finance position.

Based in the heart of London, with travel to our other Phillips locations as required, the primary focus of the position will be to act as a business partner to the 20th Century and Contemporary Art, Photographs and Editions departments with the remit to realise commercial and financial objectives, ensuring success in driving and maximising growth and profitability across the Europe region. To achieve this, the Business Manager, Finance will report to the Chief Financial Officer and Chief Operating Officer, Europe and work closely with the International Commercial Deals Manager and the legal team to ensure profitability and compliance of deals and transactions, ensuring that Company sale processes and procedures are effective and efficient, reviewing and implementing as necessary, in alignment with best practice.

This Business Manager, Finance will also be responsible for providing leadership, guidance and assistance to the departments, primarily to the 20th Century and Contemporary Art department, on logistical, financial and organisational tasks. The department’s London based Business Coordinator will have a dotted reporting line to the Business Manager, Finance, and both roles will lead the monthly Administrator meetings company-wide in Europe, maintaining an environment of solid administrative communication and organisational excellence and effective cost management throughout the sale process.
 

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