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RIOULT DANCE NY - FINANCE AND OPERATIONS DIRECTOR

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RIOULT DANCE NY - FINANCE AND OPERATIONS DIRECTOR

RIOULT Dance NY, founded in 1994, is a New York City-based modern dance company dedicated to supporting the creation and performance of dance works by choreographer Pascal Rioult, and to educating and expanding modern dance audiences. Over the last 25 years, RIOULT has amassed a rich repertory of nearly 50 works and reaches over 20,000 individuals annually through its NY season performances, national and international touring, and a spectrum of dance education and community engagement programs.

In October 2018, RIOULT Dance NY opened the doors to the RIOULT Dance Center in the Kaufman Arts District in Astoria, Queens. A much-anticipated permanent home for the Company, the Center positions RIOULT as a major asset to the dance community at large through its offering of affordable studio rentals, schedule of public dance technique and fitness classes, and high-caliber dance training for young people at the newly formed RIOULT Dance School.

RIOULT Dance NY is seeking a full-time Finance and Operations Director to join our growing team. The Finance and Operations Director, who is part of senior management, manages the facility, financial, administrative, human resource, and IT systems and related staff and also works with outside consultants. The ideal candidate is highly organized with attention for detail, prior experience in financial management and/or bookkeeping and a facility with learning new systems and software and creative problem-solving. This candidate also demonstrates a commitment to RIOULT Dance NY’s mission, is flexible, and effective in a fast-paced and evolving environment.



Job Responsibilities

Finance and Administration

Supervise contract bookkeeper ensuring accurate and up-to-date records of financial transactions, including day-to-day bookkeeping and training staff on relevant systems.

Produce regular financial reports that support the organization’s cash flow management, foundation budgeting and reporting, and government contracts.

Oversee the annual audit and filing of required tax forms.

Collaborate with Executive Director in the annual budgeting process, financial forecasting, and internal controls.

Serve on finance and audit committees

Human Resources  

Maintain personnel policies and employment records for all staff.

Oversee payroll preparation and onboard all new employees.

Negotiate benefits packages for staff and provide support with health and retirement benefits administration.

Facilities and Operations Management

Oversee basic facilities management, including off-site storage.

Manage relationship with landlord and building management. 

Manage organization of both digital and analog files and create a record retention policy.

Act as liaison with insurance vendors and brokers as needed and obtain insurance certificates when requested by staff.

Manage, monitor, and maintain building systems (HVAC, security, etc.), office equipment and supplies.  

Work with ED to identify and address ongoing infrastructure needs.

IT & Digital Security

Oversee relationship with external IT consultants. 

Act as the organization’s point person for cyber security policies, procedures, and troubleshooting.

Maintain and evaluate the IT needs of the organization, working with staff, vendors, and IT consultants to identify and resolve issues and recommend repairs and upgrades.

Handle day-to-day IT issues, including adding users to digital accounts, managing permissions, and troubleshooting problems as they arise. 

Qualifications

The Finance and Operations Manager must have:

A working understanding of bookkeeping, budget management, internal controls, and non-profit accounting practices;

Proficiency with QuickBooks and Excel, and the ability to quickly learn and use other finance-related tools as needed;

A minimum of 4 years administrative/financial experience, preferably in a non-profit environment;

Experience with various aspects of HR, including benefits administration and compliance;

Experience supporting organizational IT needs;

Resourcefulness and creativity in troubleshooting obstacles as they arise;

The ability to design and implement operational systems that foster efficiency; and

The ability to work independently.

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Gallery Fulfillment & Operations

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50,000

We are seeking a Gallery Operations & Fulfillment Manager to become an integral part of our team! You will coordinate and oversee each gallery's fulfillment.

Responsibilities:

  • Prepare and manage sales invoices and other accounts receivable, monitor and process incoming payments, etc.
  • Maintain accounting records including invoices, expenses, payments and transactions
  • Serves as the primary point person for daily incoming orders
  • Speaking with photographers on a daily basis
  • Dealing with our framing company
  • Knowing about stock in hand and best selling items
  • Streamline packing materials
  • Updating inventory across all channels in real time
  • Allocate resources and materials to meet project deadlines and budget
  • Track and forecast operational trends and analysis
  • Provide daily operations oversight for outside teams
  • Transferring sales information into the accounting system
  • Keeping customers satisfied and loyal

Qualifications:

  • 3-5 years of experience in gallery operations (photography gallery preferred)
  • Strong project management skills
  • Strong problem solving and critical thinking skills
  • Strong leadership qualities
  • Ability to Work Under Pressure
  • Strong knowledge of CRM Systems & retail management
  • Proficient with MAC, Excel & Quickbooks
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Director of Finance and Operations

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$57,000 - $62,000 commensurate with experience
Application Deadline: 
open until filled

Director of Finance and Operations Key Responsibilities:
o Manages all financial control functions, including accounting information systems, budget development, cash management and projections, audit and tax preparation.
o Provides leadership in finance, operations, facilities/occupancy and manages staff in these areas.
o Assures compliance with relevant laws (e.g. employment law), regulations, accounting principles, organizational policies, grant requirements, and monitors all legal, contractual, and financial obligations for all staff.
o Performs all human resources functions, including management of performance evaluations and adherence to employment policies and procedures.
o Serves as staff lead and liaison for key committees and task forces of the Board of Trustees and the organization, ensuring successful functionality and assuring compliance with By-Laws and Board Handbook policies. Works with Executive Director and Artistic Director to facilitate board communications, as a whole.
o Works with development team to support individual donor cultivation, institutional grant-writing and reporting, corporate sponsorships, and benefit events.
o Ensures the smooth operation of day-to-day activities, including all office systems and operations, information technology, and communication systems for both internal and external communication and data storage.
o Ensures the proper maintenance and upkeep of the facility, including management of the parking lot and four rented retail spaces. o Works with Executive Director and Artistic Director to execute current and future artistic, operational and community engagement goals.
o Clearly communicates financial information and budget to the staff, board, and committees. Attends all meetings of the Board Finance Committee, Executive Committee, full board meetings, and other committee/task force meetings as needed.
o Supervision of Bookkeeper who handles payroll, accounts payable, accounts receivable, monthly reconciliation, and day-to-day financial activity.

Qualifications:
This position requires a leader with a minimum of five years of accounting, finance, and audit experience, ideally beginning in accounting and audit. They will ideally have experience in a complex nonprofit with multiple programs.
Other qualifications include:
• Strong interest in contemporary performance
• Solid experience managing audit activities, reporting and analysis, accounts payable and receivable, general ledger, payroll and cash management
• Experience leading the development and monitoring of annual operating and/or capital development and monitoring of annual operating and/or replacement budgets
• Knowledge of nonprofit accounting and fund accounting
• Keen analytic, organizational and problem-solving skills which allow for strategic data interpretation versus simple reporting • Personal qualities of integrity, credibility, and a strong commitment to OtB’s mission
• Strong interpersonal and communication skills; experience in effectively communicating key data, including presentations to board or other outside partners
• Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers

Education/Experience/Skills Required:
• Minimum five years’ experience in administration, business management, professional service or related arts field.
• Minimum of a Bachelors’ degree in accounting, finance or relevant field or equivalent professional experience
• Demonstrated success working with QuickBooks accounting software
• Proficient in Microsoft Office Suite applications including Word, PowerPoint, Outlook, and advanced Excel
• Strong not-for-profit accounting and financial reporting skills; strong understanding of fund accounting
• Must have legal authorization to work in the United States.

General Information:
Status: Full-Time Exempt Reports to: Executive Director
Supervises: Operations Manager, Bookkeeper Collaborates with: Treasurer, Finance Committee, Executive Committee, Artistic Director, all department leaders responsible for budget
Compensation: $57,000 - $62,000 commensurate with experience
Benefits: Eligible for company paid medical, vision, and dental insurance as well as short-term and long-term disability, accidental death and dismemberment and life insurance. Additional benefits include a subsidized ORCA card and/or parking pass and generous paid time off including 12 holidays, vacation, and sick leave. On the Boards is an equal opportunity employer and is committed to a diverse, accessible workplace, and to supporting our staff with ongoing career development opportunities. Our building and offices are ADA accessible and we strive to make any additional accommodations. People of color, people with disabilities, women, and LGBTQ candidates are strongly encouraged to apply. Must have, or be willing to acquire, legal authorization to work in the United States.

Full job description and more information here: 
https://www.ontheboards.org/sites/default/files/otb_dir_fin_ops_2019.pdf

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