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Experienced (non manager)

Dance/NYC Operations Manager

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Salary: 
$45,000 - $54,000 commensurate with experience
Application Deadline: 
September 13, 2019

Title: Operations Manager

Location: New York City

Reports to: Executive Director

Supervises: Interns, Volunteers, Select Contractors

Status: Full-time, Exempt position with opportunity for career growth within the organization, starting October 1, or as soon as

possible

Dance/NYC's mission is to promote the knowledge, appreciation, practice, and performance of dance in the metropolitan New York City area. It embeds values of justice, equity, and inclusion into all aspects of the organization. It works in alliance with Dance/USA, the national service organization for professional dance. The organization achieves its mission through its four (4) core programs: leadership training, networking and convening; action-oriented research; technology and visibility; and grantmaking. It seeks to add a key member to its current staff (four full-time and three part-time employees), who will assume responsibility for office management and administration.

Duties and Responsibilities:

Office Management:

Reporting to the Executive Director and working with key staff:

  • Establish and maintain up-to-date records of office management practices
  • Manage organizational scheduling and track deliverable dates and internal and external deadlines across projects (fiscal management, fundraising, communications, and programs), with input from all relevant stakeholders
  • Manage organizational CRM database (NeonCRM), including but not limited to:
  •           Data entry, list creation, and report exports
  •           Train staff to use platform
  • Liaise with vendors and coordinate contracts and purchases
  • Respond to constituent inquiries (mail, phones)
  • Trains staff on operations systems
  • Manage weekly staff meetings
  •           In coordination with staff, compose and circulate weekly meeting agendas
  •           Take meeting minutes and circulate to staff post meeting
  • Support other areas of general administration as needed

Facilities Management:

Reporting to the Executive Director and liaising with relevant stakeholders:

  • Manage facilities and liaise with building management from Mertz Gilmore Foundation to execute on their policies and procedures
  • Manage office technology and coordinate with IT consultant to keep systems (WiFi, server, VPN, Google Suite and Drive, etc.) updated and running properly, including troubleshooting system issues

Fiscal Coordination and Compliance:

Reporting to the Executive Director and financial consultants:

  • Coordinate and track all aspects of ongoing fiscal management, executing policies and procedures to ensure-audit readiness, including but not limited to:
  •      Bookkeeping:
  •           Maintain accurate ledgers by recording financial transactions (invoices, accounts payable, accounts receivable, sales receipts,              credit card transactions) in the organization’s accounting software (Quickbooks)
  •           Reconcile accounts
  •           Report exports
  •           Process bi-monthly payroll
  •           Coordinate bank deposits
  •      Prepare yearly audit materials (includes finalizing 2018 audit of financial statements)
  •      Participating in organizational budgeting and financial strategy
  •      Prepare fundraising materials as requested
  •      Manage Dance/NYC’s fiscal sponsorship relationship with fiscal sponsee, includes light bookkeeping (deposits, accounts payable,         and quarterly reporting)
     

Human Resources:

Work with Executive Director to develop and implement organizational human resource systems, assuming primary responsibility for:

  • Tracking the execution of policies and procedures as outlined in the organization’s Employee Handbook
  • Onboarding all new employees, interns, and volunteers
  • Managing employee HR platform (ADP) and benefit programs
  • Coordinating yearly employee reviews
  • Manage staff wellness and professional development initiatives
  • Managing relationships with independent contractors as directed by Executive Director

Additional Service:

  • Provide support to the Board and Committees, as requested by the Executive Director and/or Manager of Development and Grantmaking, including but not limited to: managing catering and booking meeting space
  • Provide support to Executive Director on new initiatives as they arise

Qualifications:

The ideal candidate will have relevant prior administrative and financial experience (Quickbooks knowledge and practice is a plus). They will be future focused, data driven, strategy minded, and thrive in startup environments. They will be methodical and detail oriented, with excellent planning and time management skills, and able to advance multiple projects simultaneously while meeting deadlines. They will be current on and comfortably engage with emerging technologies and demonstrate a commitment to technology solutions in the social enterprise space. They will be versed in the arts and culture landscape.

Compensation: Includes salary of $45,000 - $54,000 based on experience and competitive benefits.

Dance/NYC is an equal opportunity employer. Employment is offered without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, ancestry, political belief or activity, or status as a veteran. The policy applies to all areas of employment, including recruitment, hiring, training and development, promotion, transfer, termination, layoff, compensation benefits, social and recreational programs, and all other conditions and privileges of employment in accordance with applicable federal, state, and local laws. It is the policy of Dance/NYC to comply with all the relevant and applicable provisions of the Americans with Disabilities Act (ADA). Dance/NYC does not discriminate against any qualified Employees or job applicants with respect to any terms, privileges, or conditions of employment because of a person’s physical or mental disability. Dance/NYC makes reasonable accommodation wherever necessary for all Employees or applicants with disabilities, provided that the individual is otherwise qualified to safely perform the duties and assignments connected with the job and provided that any accommodations made do not require significant difficulty or expense.

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Gallery Assistant/Sales Assistant

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20 per hour
Application Deadline: 
APPLY TO:  pamela@dnjgallery.net -- Pamela Schoenberg

dnj Gallery, a contemporary photography gallery located in Santa Monica, is seeking an organized and responsible Gallery Assistant/Sales Assistant to begin work in September 2019. 

We are seeking an energetic, enthusiastic and outgoing professional who especially can:

*Interact with the public and help build our place in the community (especially at dnj Gallery events)

*Cultivate relationships with potential and current clients 

*Provide information about artworks 

*Writes well with correct grammar**

Part-time position:

*10- 15 hours, and additional hours for openings and events:

- Attendance at gallery opening events (primarily Saturday, early evening -- every month/6-8 weeks

- Attendance at gallery cultural events

$20/hr.

Qualifications:

(1) undergraduates with degrees (or degree program) in business/sales  or fine art/art history

(2) Appreciation/knowledge of fine art  

(3) Prior retail experience preferable

(4) Prior museum, auction house, or gallery experience preferable
(4) Excellent written and verbal communication skills
(5) Basic and proficient computer skills

APPLY TO:  pamela@dnjgallery.net -- Pamela Schoenberg

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Front Desk Associate

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Front Desk Associate

Job Description
Collage Dance Collective, Inc., a non-profit, professional ballet company and conservatory is seeking a part-time Front Desk Associate to provide front desk and general administrative support.  The Front Desk Associate serves as the first point of contact for our parents and students, monitors inventory systems, responds to incoming calls and triages customer inquiries.  This position is part-time, 20-24 hours per week – Monday-Friday evenings and Saturday mornings.

The Front Desk Associate will be responsible for the following essential functions:

Responsibilities:

  • Serve as a welcoming first point of contact for all parents, clients, and students
  • Manage check in process for appointments, classes and assessments
  • Perform data entry of new client profiles and update existing ones in studio management software
  • Maintain accurate inventory records
  • Maintain, clean and organize the lobby, studio equipment and studios as needed
  • Answer incoming calls and collect messages for administrative and executive staff
  • Provide parents with accurate and up-to-date account balances, receipts, and other account related paperwork
  • Process payments for tuition, fees and ticket sales
  • Enforce studio etiquette for our students
  • Understand and communicate with prospective families Collage’s different conservatory programs
  • Assist with email marketing and client relationship management projects
  • Other reasonable duties as assigned by management

Preferred Skills

  • Exhibit strong professional work ethic, professional demeanor/behavior
  • Excellent communication skills (verbal and written) and interpersonal skills.
  • Excellent organizational and multi-tasking skills and ability to prioritize work flow according to immediate demands in a fast-paced environment.
  • Ability to work independently
  • Experience in customer service
  • Working knowledge of Microsoft Office and Google Drive suites
  • Experience working with children
  • Understanding of ballet studio environment, a major plus
  • Superior attention to detail and accuracy.
  • A high degree of integrity handling confidential and sensitive information.

About the company:

Collage Dance Collective is a professional contemporary ballet company and conservatory, dubbed by former mayor A C Wharton as “one of the ambitious groups doing terrific work” in Memphis.  The company was founded in New York City and relocated to Memphis in 2007 to extend the reach of outstanding ballet training.  Collage works to increase diversity in classical ballet and to present world-class dance that uplifts and inspires. 

Collage Dance Collective is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

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Client Concierge (New York)

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$40,000 - $70,000

Company Overview

We are a venture funded tech company looking to expand into fine art. Our team is growing, and we are looking to hire art industry insiders to help expand our business.

Team Overview

Great news – we are hiring! Our sales team is expanding, and we are looking for a Client Concierge to help us scale our business as our customer base is growing. Our sales team is focused on building meaningful and lasting relationships with our customers to add value to their business. Our clients are our first priority, and our Client Concierge insures that we continue to serve them in the best way possible. We are an artsy, inquisitive, innovative, and growing team. We are constantly learning and iterating ourselves and our product – and we are looking for the same from our Client Concierge.

Role Overview

The Client Concierge is the first point of contact with our current and future clients. As a Client Concierge, you are not only bringing in new business but also making sure that existing clients are getting value out of our product. You will be visiting clients, learning about their needs, onboarding them onto the platform, and making sure they are happy. You will have the opportunity to shape the way we sell our product and how our product serves our clients. A client concierge is a great communicator and go-getter who likes to win. Most importantly, the Client Concierge builds full trust with our clients through delivering and sustaining value.

Responsibilities and Duties

  • Initiating contact with new clients, scheduling meetings, and owning the full sales-cycle
  • Delivering best in class service
  • Tracking progress against KPIs, and exceeding quota
  • Onboarding and managing current client accounts and questions

Qualifications

  • Bachelor's Degree from an accredited university
  • 3+ years full-time work experience for a major art gallery (Dealer and art advisor experience also considered)
  • Art history major or minor
  • Experience working with online art platforms including sales, inventory management, and/or database management
  • Excellent communicator, comfortable on the phone and in person
  • Professionalism, integrity, and trustworthy
  • Go-getter, likes to win, self-starter

Bonus Points

  • Art-related Masters Degree
  • Undergraduate degree in Business
  • Startup / Tech Experience

Location: New York City. Other major metropolitan areas considered on a case-by-case basis.

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Gallery Sales Consultant

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CK Contemporary is an established gallery located in San Francisco's Union Square.  We are seeking an experienced art consultant with exceptional communication, organizational and interpersonal skills.  The candidate should have a strong background in contemporary art or experience in other high end sales environments.  Primary responsibilities include working with existing clients as well as generating new client leads, close new sales, and maintain long term client relationships.  There will be opportunities for involvement in marketing strategies and campaigns, development of our online presence and oversight of some day to day functions in the gallery.  We are looking for someone who is polished and professional, enthusiastic, collaborative and approachable.

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Machine Shop Manager

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Negotiable
Application Deadline: 
September 5, 2019

The School of Visual Arts and Design (SVAD) http://svad.cah.ucf.edu/ at the University of Central Florida (UCF) seeks an ambitious, skilled, and innovative 3-D technician, artist, or designer/fabricator; and invites applications for Machine Shop Manager.

This highly organized leader will engage and assist a growing number of undergraduate and graduate students enrolled in SVAD studio art and design courses and interact regularly with university personnel, industry, and community entities.

While not exhaustive, primary responsibilities for the SVAD Machine Shop Manager include: effectively regulating access to the SVAD wood shop, sculpture, ceramics, and 3-D foundations labs; demonstrating and directly supervising students’ using a broad range of traditional and emerging 3-D fabrication materials, techniques, hand-held tools, and stationary power equipment.

The successful applicant must be also able to:

Assemble, operate, and repair woodworking, metalworking, ceramics, and CAD input/output equipment; conduct correspondence, create and manage inventory, and equipment spread sheets; and be familiar with basic 3-D design principles and theories; and design, deploy, revise, and monitor new and existing student safety training modules using a web-based platform.

Correspondingly, the SVAD Machine Shop Manager will also participate in scheduling and covering flexible shifts that furnish approved students with ample supervised access to the SVAD wood shop and 3-D foundations, sculpture, and ceramics studios during and outside of scheduled classes. They will also possess the fortitude, diplomacy, and even-temperament necessary to ensure that all occupants in the aforementioned SVAD studios/shops are authorized, alert, properly trained, and comply with UCF safety standards. Affiliated duties include participating in pertinent meetings; maintaining safe and uncluttered indoor/outdoor work spaces; and performing additional duties as assigned.

The School of Visual Arts and Design (SVAD) is a diverse unit at the University of Central Florida, housed in the College of Arts and Humanities. The various tracks, degrees, and opportunities facilitate experimental and groundbreaking research while offering students the essential foundations necessary to be innovative and effective designers and artists.

SVAD serves students majoring in animation, architecture, art history, photography, graphic design and studio art. SVAD’s alumni include Fulbright scholars, resident artists, art historians and curators and are employed by Pixar, Electronic Arts, Scholastic, Universal Creative and others. Our diverse faculty has an array of specializations and are current on the latest industry standards, software and practices, because they remain current in their respective disciplines and can offer students real-world insight into their future careers.

More information about the school and our offerings is available at: www.svad.ucf.edu

 

Department:

School of Visual Arts and Design

Hours of work:

8:00 AM to 5:00 PM

Flexible work week shift scheduling to incorporate periodic evenings and/or weekend hours and address student access needs.

Work Schedule:

Monday to Friday

Flexible work week shift scheduling to incorporate periodic evenings and/or weekend hours and address student access needs.

Type of Appointment:

Regular

Minimum Qualifications:

High School Diploma or Equivalent and 8+ years of relevant experience or a Bachelor's degree and 4+ years of relevant experience.

The UCF policy requires completion and passing of a physical exam for this position

Preferred Qualifications:

MFA in sculpture or ceramics or related graduate degree in a creative three-dimensional studio art or design fabrication discipline from an accredited institution.

Self-motivated lifelong learner with proven commitment to workplace safety and best practices supervising multiple concurrent users operating power tools and equipment.

Adept technician with mechanical experience assembling, operating, maintaining, and repairing a range of traditional and emerging 3D fabrication input/output equipment.

Creative and collaborative independent thinker with outstanding written and verbal communication skills and the ability to establish priorities, follow directions, and work unsupervised.

Demonstrated proficiency with Microsoft Office, Adobe Creative Suite and fluency in 3D input/output fabrication software (e.g., Auto CAD, Maya, Rhino, SketchUp, Illustrator, etc.) 

Additional Application Materials Requirements:

A current resume, and a cover letter detailing the applicant’s interest in the position along with relevant training, experience, and certifications.

Special Instructions to Applicants:

N/A

Health Assessment Required:

The UCF policy requires completion and passing of a physical exam for this position

Veteran’s Preference:

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Equal Employment Opportunity Statement:

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at: http://www.oie.ucf.edu/documents/PresidentsStatement.pdf. As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

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