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Office Administrator

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Salary: 
35,000
Application Deadline: 
February 10, 2020

Based in the New York office, we’re looking for a meticulously organised Administrator to work with the Doc Society team in the US and UK, primarily supporting US operations and administration.

This person will be a key part of the ‘Internal Affairs’ team; working across finance management, non-profit compliance, film grants and contract management as well as office maintenance. With the flexibility to get involved with other projects, including the Good Pitch Local program or helping to host filmmaker events.

This part time position is the anchor for this small team and keeps the office and all program operations running smoothly.

The Administrator will be responsible for:

Ensuring the smooth running of the Doc Society Inc office. Responsibilities to include taking calls, greeting visitors, mail collection, manage petty cash, order office supplies, and other general office duties
Providing administrative support for internal affairs and finance teams, including, but not limited to collecting invoices and receipts, reconciling bank statements, tracking applications and report deadlines, monitoring insurance policies & renewals
Maintaining internal grants and film funds administration systems in collaboration with film team.
Drafting proposals, grant agreements and reports in collaboration with the team at Doc Society, including the fundraising and finance teams.
Assisting on live events and production when necessary
Overseeing company tech & software systems
Crafting and updating social comms
Liaising with the Building Management where required
Overseeing office move
This list is non-exhaustive and other work will come naturally with the ebb and flow of the company

Ideal Qualifications:

A thorough understanding of non-profit operations and 501c3 compliance regulations
Excellent timekeeping and organisational skills
Experience with dropbox, google drive, quickbooks and CMS
Proficient writing skills
Experience in social media platforms, ie Twitter, Instagram, Facebook
Experience with databases and record management
Team player committed to radical collaboration and the success of Doc Society’s vision
A self-starter, comfortable working independently with minimal supervision
Confidence in managing database systems
Experience in website/online editing a bonus
DETAILS:

Job title: Doc Society Administrator

Reporting to: Maxyne Franklin, Executive Director

Hours: part-time 9am-5pm - we’re currently looking at this as a part time role with the potential to grow but at the end of the day, what we’re really looking to do is build out the best team so if you’re interested, let’s talk.

Salary: $35k per annum pro rata

Holidays: 28 days per year including Public Holidays

Equity and Inclusion: We want Doc Society be the place where a diverse mix of talented people want to come, to stay and to do their best work. Doc Society’s promotion of diversity and inclusion is clearly reflected in all of our documentaries and across all of our programmes. We are fully focused on equality and believe in diversity of race, gender, sexual orientation, religion, ethnicity, national origin and all the other fascinating characteristics that make us who we are.

WHAT WE DO AT DOC SOCIETY

A team of 20 based in London, New York and Amsterdam, we engage and support the global network of documentary filmmakers with direct grants and editorial expertise throughout the life of their film. We work relentlessly to explore new models of funding and distribution to make the projects reach their full potential. To connect filmmakers to new partners from across civil society. To explore how documentary can create social impact and work with change makers on major social justice campaigns. We aim to lead by example – innovate, share and be copied and innovate again.

Our major funders and partners in this work are foundations, state bodies, and individual donors. This includes support from Creative Europe and the Swedish Postcode Foundation in the EU. We are also recipients of state funding in the UK where we manage the national documentary film fund on behalf of the British Film Institute. In the US, we are supported by the Ford Foundation, Compton Foundation, Open Society Foundation, Wyncote Foundation amongst many others.

We believe in radical collaboration and commit to initiatives that lift up our community of funders and cultural organisations to solve structural challenges, together.

To find out more about our organisation go to www.docsociety.org

HOW WE DO IT

We are a small dynamic organisation which can pivot easily and elegantly in response to the needs of the filmmakers and communities we serve. That means we are always ready to embrace new ideas. To roll our sleeves up and deliver with smarts, rigour and perfectionism. We often improvise, without a lot of formal process and set policy. We aim to get the job done right, no matter what.

We want to stay bold, energetic and entrepreneurial whilst also always living up to our core values and creating an environment which is friendly, inclusive, open and collaborative. We are deeply loyal and nurturing of those we work with, inside and outside the office.

Now some people perform best in more structured environments, with someone to regularly report to and a fixed job description with plenty of notice of future plans. DOC SOCIETY offers a more flexible, changeable workplace where people are able to take the initiative.

This way of working is not for everyone. If it all sounds a bit exhausting and uncertain, joining the team at DOC SOCIETY may not be right for you.

If it sounds exciting and liberating, we may be just the place you are looking for.

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Ms_Junior_Writer / Art Reviewer_London

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Age: 
21

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Current City: 
London
Professional Title: 
Writer / Art Reviewer

Job Level:

Freelance art writer looking for work (not limited to London)

Previous experience includes art review, theater review, features writing, artist interviews, auction entries, etc.

Background in critical theory 

Portfolio: https://elaineyjzheng.wordpress.com/

My Email: 

Gallery Assistant

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Commensurate with experience
Application Deadline: 
3/15/2020

M+B, a contemporary art gallery in Los Angeles, seeks a friendly, hard-working and organized professional for a full-time Gallery Assistant position. We are seeking an energetic, detail-oriented problem-solver who is willing to go above and beyond. Applicants should be highly organized, able to prioritize and willing to undertake basic and complex tasks with equal diligence and enthusiasm. He or she should project a positive, pleasant demeanor, dress professionally and enjoy working with the public as well as with co-workers.

Responsibilities include greeting clients and assisting them in the gallery, assisting the directors and registrar with a variety of projects, event organization, database entry and managing and updating the gallery contact list. Administrative duties also include maintaining and organizing gallery supplies, opening and closing the gallery, answering phones, managing the owner’s and directors’ calendars and travel arrangements and being responsible for the day-to-day look and cleanliness of the gallery. The Gallery Assistant will also be responsible for scheduling third parties such as installers, photographers and interns. Art handling skills such as packing and wrapping for some storage and shipping is also a part of the position.

Responsibilities also include physical and digital image archive maintenance, coordinating press materials and responding to press inquiries as well as archiving gallery press, maintaining organization of the press and image archives, updating social media pages, updating the website, managing the email blasts for the gallery and keeping artist’s press packs and sales packs up to date. The Gallery Assistant will also be responsible for organizing art fair materials and applications. The ability to use the Adobe Creative Suite (Photoshop, Illustrator, InDesign) is a must.

Applicants must be able to multi-task and work well within a fast-paced environment, as meeting multiple deadlines is the standard and not an exception. Excellent written and verbal communication skills, as well as logic-based reasoning and the ability to think creatively are also a must. A thorough understanding of contemporary art is essential.

Prior gallery or museum experience is preferred.
 Salary is commensurate with experience.

Requirements:

  • Knowledge and experience with Mac platform, Microsoft Office (Word, Excel), and Adobe 
(Acrobat, Photoshop, Illustrator, InDesign) 

  • Bachelor’s degree (Art History is a plus) 

  • Excellent phone and email etiquette 

  • Good communication skills 

  • A can do and positive attitude
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Ms_Junior_Artist/Teacher/Face-Painter_Berlin

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Age: 
23

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Current City: 
Berlin
Professional Title: 
Artist/Teacher/Face-Painter

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American artist seeking job in Berlin. Recently graduated and looking to move to Berlin full time. Organized, responsible, and wonderful with children. I am open to any art related job as long as it is paid, and prefereably long term. Email for resume and further qualifications. 

My Email: 

Press & PR Officer

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24,094
Application Deadline: 
25/08/2019

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Shakespeare’s Globe is currently seeking a Press & PR Officer to act as the initial point of contact for the vast majority of the Globe’s media enquiries. Press & PR Officer will work alongside the Press & PR Manager on tasks ranging from casting announcements and storytelling festivals to large-scale film shoots, in order to enhance the Globe’s reputation and champion the Globe’s work to a wide range of audiences.

The successful candidate will have proven experience of working in a press and PR environment and excellent communication skills with the ability to deal effectively with a range of people at all levels and their requirements.

For more information and to apply, please download the job description from shakespearesglobe.com/jobs and return your completed application to recruitment@shakespearesglobe.com by midnight on Sunday 25 August 2019.

We would also be grateful if you could complete our equal opportunities monitoring form by clicking on https://www.surveymonkey.co.uk/r/99WSQQV.

We regret that because of the high volume of anticipated applications, we may be unable to contact unsuccessful candidates. If you have a query, please email recruitment@shakespearesglobe.com.

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Executive Office Assistant

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$20/hr
Application Deadline: 
August 23, 2019

Executive Office Assistant

Theatre Communications Group (TCG), the national organization for the not-for-profit professional theatre, seeks a dynamic and detail-oriented assistant to join the Executive Office Team on an hourly part-time basis.

About the Organization

Theatre Communications Group exists to strengthen, nurture, and promote professional theatre in the U.S. and globally. Since its founding in 1961, TCG’s constituency has grown from a handful of groundbreaking theatres to over 700 Member Theatres and affiliate organizations and nearly 10,000 Individual Members. Through its Core Values of Activism, Artistry, Diversity, and Global Citizenship, TCG advances a better world for theatre and a better world because of theatre. TCG offers its members networking and knowledge-building opportunities through research, communications, and events, including the annual TCG National Conference, one of the largest nationwide gatherings of theatre people; awards grants and scholarships, approximately $2 million per year, to theatre companies and individual artists; advocates on the federal level; and through the Global Theater Initiative, TCG's partnership with the Laboratory for Global Performance and Politics, serves as the U.S. Center of the International Theatre Institute. TCG is North America’s largest independent trade publisher of dramatic literature, with 17 Pulitzer Prizes for Drama on the TCG booklist. It also publishes the award-winning American Theatre magazine and ARTSEARCH®, the essential source for a career in the arts. In all of its endeavors, TCG seeks to increase the organizational efficiency of its Member Theatres, cultivate and celebrate the artistic talent and achievements of the field, and promote a larger public understanding of, and appreciation for, the theatre.www.tcg.org.

About the Department

The Executive Office Assistant reports to the Manager of Executive Office Programs and works closely with both the Executive Director/CEO and the Deputy Director/COO of the organization.

What You Will be Doing

  • Support the Manager of Executive Office Programs with calendar management (written, electric, phone) for Executive Director/CEO, Deputy Director/COO and the TCG Board of Directors. 
  • Make domestic and international travel arrangements including plane and train tickets, hotels, cabs, restaurant reservations for executives.       
  • Support identifying any last-minute changes, providing prep materials, directions for meetings, events, keeping contacts up-to-date
  • Track receipts and handle expense reports for the Executive Office on a monthly basis and perform other duties as assigned.

What You Need for this Role

The Executive Office Assistant should have a commitment to TCG’s mission, core values and its equity, diversity & inclusion (ED&I)  work within the workplace and in the field. Excellent organizational skills and high attention to detail are required for the coordination of complex executive meetings and schedules. Additionally, we are looking for someone with strong interpersonal skills and a positive attitude. Proficiency using Microsoft Office Suite and Google drive, sheets, docs and experience in customer service, hospitality and/or service industry is a plus.

Compensation and Benefits

This is an hourly part-time position working up to 15 hours/week at a rate of $20/hour. Schedule will allow for some flexibility. Benefits are not included. TCG fosters a collegial environment that encourages a healthy work-life balance and the Executive Assistant will receive free TCG published books, a subscription to American Theatre magazines, and events for Staff designed by TCG’s “Fun Committee” to foster a warm, inviting and friendly office culture.

Application Deadline

All applications must be received by 5:00pm on August 23 or until the position is filled. Resumes will be reviewed as they are received, so applicants are encouraged to submit their materials prior to the deadline.

TCG is an Equal Opportunity Employer and has a strong commitment to equity, diversity, and inclusion (ED&I) in our hiring process, as well as in all areas of our work. At TCG we believe that diverse ideas, cultures, and traditions reflect the broad diversity of the US and are vital assets which enrich the programs and services TCG provides for the theatre field. We respect intersectionality of identities and are committed to ED&I in all areas of our work and workplace. Women, People of Color, LGBTQ+, neuro-diverse, people with disabilities, and non-binary candidates are strongly encouraged to apply.

 

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