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Assistant Project Manager




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About the Company

Substrate offers a full-service solution to a vast array of fabrication and print projects including retail display, event production, architectural interiors, and pop-up shops. We encompass design, print, fabrication, and installation, working across a range of materials and technologies. Together with our partner, VariDirect Solutions, we employ 100+ people across our New York City and Los Angeles locations, executing local projects and national rollouts.

About the Position

This is a full-time position for an Assistant Project Manager assigned to an account team. The appropriate candidate will have strong communication skills and a solid work ethic. They will be expected to communicate directly with clients, vendors, subcontractors and the production team, so must have a professional and outgoing demeanor.

We are looking for a confident individual who is ready to hit the floor running with no additional training required.


Your duties may include, but will not be limited to:


o   Coordinating all outsourcing for the account team.

o   Placing all material orders and expediting delivery for the account team (POs and RFQ).

o   Scheduling logistics for the account team in collaboration with the logistics management group.

o   Scheduling all installs and associated logistics with install managers.

o   Confirm all build drawings and distribute to floor lead and management team.

o   Assisting Account Manager as required.

o   Additional duties as assigned.


o   Sense of urgency and ability to meet deadlines under pressure whilst maintaining a positive attitude.

o   Strong organizational skills and attention to detail.

o   Effectively communicate and remain professional at all times.

o   Willingness to work overtime and weekends when necessary to deliver the projects on time.

o   Ability to work within a team to consistently achieve an exceptional standard of quality.


This is a full-time position. Candidates can expect to work longer hours at times. The candidate’s rate will be based on experience and skill level.


- (8) Paid National Holidays

- (40) hours sick leave after 3-months employment

- (80) hours paid vacation after 6-months employment (accrual basis)

- 401k Package with company matching after 1-year of employment

- Health insurance option

- Pre-tax commuter benefit program

How to Apply

Please submit your resume and cover letter for review.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Contact & Links: 

Gallery Assistant



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Position: Gallery Assistant

Commitment: Full Time
Salary: $20 an hour

Duties include:

Day to day gallery maintenance and management

Maintaining digital archive of works and data entry

Assisting Hashimoto and Spoke gallery directors

Working opening receptions and gallery events

Interfacing with gallery artists and clients

Qualifications include:

College degree

Someone who is reliable, dependable and detail oriented

Adobe, GSuite and Apple proficiency preferred

Social media proficiency required

Strong communication skills

Most importantly:

Excitement and passion for emerging contemporary and pop art

Knowledge of local and regional art scene

A desire to work in the professional art world as a full time employee with lifelong career goals


Healthcare: Offered, with a 50% employer match

Retirement: SIMPLE IRA offered, with a 50% employer contribution match

Employee Discounts on most artwork and items


Contact & Links: 

Development Assistant



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Keyword (Tags):

Want to unite your passion for arts and advocacy with your passion for development? Come work at the growing nonprofit that provides leading services to dancers in the metropolitan NYC area. Dance/NYC offers a collaborative environment with room for innovation and growth. 


The Organization:

With 8 years of service, Dance/NYC has emerged as a cultural force and spokesperson on behalf of the dance field to the media, government and private funders, and the wider creative sector. It has historically supported dance in the city and advanced the field by improving conditions for individual dance artists through: 

  • Advocacy
  • Action-Oriented Research
  • Leadership Training, Networking and Convening
  • Technology and Visibility 
  • Grantmaking 

Learn more about Dance/NYC’s mission and organizational values.

The Position:

Dance/NYC is looking for a part-time, temporary (now through the end of 2022) Development Assistant who will be responsible for executing development initiatives and priorities under the direction of the Senior Manager of Development.

The compensation package includes $20 per hour, 20 - 30 hours per week, based on experience and competitive benefits:

  • 401K Retirement Savings
  • Paid vacation and holiday time
  • Bonus program 
  • Professional development stipend

Review the Development Assistant Job Description and list of qualifications by clicking on the link below:



The Location:

The Dance/NYC office is completely remote until further notice due to the Coronavirus (or “COVID-19”) Pandemic. 

When the time is right, Dance/NYC will be shifting into a hybrid of remote and in-person work, per New York State Guidelines. Because Dance/NYC only serves the 5 boroughs of New York City and surrounding counties, Dance/NYC is only recruiting cultural workers who are based in this geographic area.

Dance/NYC’s offices are located on the Garden Floor (ground floor) of the Mertz Gilmore Foundation, 218 East 18th Street, New York, NY 10003 in Gramercy. Access to the Garden Floor entrance includes a two-step descent. A lift to the entrance and an accessible bathroom is available onsite.  Elevators are not available in the building.

Gramercy is a quiet, family neighborhood with brownstones on tree-lined streets. It has a variety of historic restaurants, shops, and neighborhood parks. This neighborhood is also minutes away from Union Square Park. 


Cover Letter:
Your cover letter should include detailed answers to each of the following questions: 

  • Why are you interested in working as the Development Assistant at Dance/NYC?
  • The Development Assistant will be called upon to work on a range of projects that require the ability to relate to different audiences, manage stakeholder relationships, and problem-solve in different contexts. For example, in a given day, you might need to: provide support for an annual cultivation and fundraising event, help prepare and disseminate solicitation and/or acknowledgment letters to donors, or track and analyze giving trends from a recent cultivation event or online campaign. What relevant skills and experience would you bring to this work? 
  • How would you characterize your understanding of the NYC dance ecosystem and fundraising practices for the purposes of achieving systemic change across the field? 
  • Dance/NYC is a values-driven organization, please review our values of Justice, Equity, and Inclusion (found at: www.dance.nyc/equity/values ) and discuss two instances in your professional career where you have demonstrated at least one of them? 
  • What is important to you in a workplace? 



The position is open until filled, but preference will be given to those candidates who apply on or before November 1, 2021. Preference will also be given to those candidates able to commit to two years. 

Please note that all candidate interviews will be conducted by video using the Zoom (https://zoom.us/) video communications application. Please download the application in advance and have a functioning camera and speaker on your device. Dance/NYC can also provide candidates with reasonable accommodations, if needed.


Equal Opportunity Employer:

Dance/NYC is an equal opportunity employer and provides equal employment opportunity without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, ancestry, political belief or activity, or status as a veteran. The policy applies to all areas of employment, including recruitment, hiring, training and development, promotion, transfer, termination, layoff, compensation benefits, social and recreational programs, and all other conditions and privileges of employment in accordance with applicable federal, state, and local laws. It is the policy of Dance/NYC to comply with all the relevant and applicable provisions of the Americans with Disabilities Act (ADA). Dance/NYC does not discriminate against any qualified Employees or job applicants with respect to any terms, privileges, or conditions of employment because of a person’s physical or mental disability. Dance/NYC makes reasonable accommodation wherever necessary for all Employees or applicants with disabilities, provided that the individual is otherwise qualified to safely perform the duties and assignments connected with the job and provided that any accommodations made do not require significant difficulty or expense. 

Thank you for your interest in Dance/NYC and the Development Assistant position. Dance/NYC looks forward to reviewing your application!

Contacts & Links: 

Digital Media Associate




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Application Deadline: 
October 29

Keyword (Tags):

Swann Galleries' busy and innovative marketing department is seeking a Digital Media Associate.

Candidates with a background in graphic design and knowledge of HTML, CSS, and other web basics will be strongly preferred.

Responsibilities include:

Overseeing ongoing web development and keeping vendors on track, reporting bugs, conveying company's needs to developers, and facilitating progress among several digital platforms.

Managing and steering the success of Swann's email marketing—from producing day-to-day emails and reviewing them internally to developing new and effective direct marketing methods.

SEO & pixel oversight for advertising, reporting analytics for business stakeholders, and monitoring campaign performance via Google Analytics (and other sources).

Managing content and data in main website CMS, as well as other content management systems for the app, and third-party websites/subdomains as needed.

Graphic Design skills a big plus: the ability to make things look great for in-house or external use, apply a style guide effectively, and articulate why something looks good and will be effective communication. Auction day staffing support, including clerking live online bidding platforms and phone bidding with collectors (training will be provided).

Position reports to Swann's CMO and works closely with the auction house's Public Relations & Social Media Associate as well as the Catalogue Production team, and specialized departments.

Monday-Friday 10:00-6:00

Contact & Links: 

Receptionist / Office Assistant




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Open until filled

Minnesota Street Project is currently seeking a full-time Receptionist / Office Assistant with expert customer service and organizational skills to join our team. This position provides administrative office support to our team members, and is the first point of contact for visitors and clients who come to our main office. The Receptionist / Office Assistant will report to the Director of Finance and Administration.

Essential Responsibilities:

• Open and close main office

• Keep reception area, conference rooms, kitchen, pantry, supply room, and all common areas clean and tidy at all times

• Operate and maintain office equipment and shared resources (i.e.: fax machines, printers)

• Coordinate, and sort, in-coming and out-going mail and shipments

• Schedule and manage conference room calendars

• Scan, copy, and file documents

• Certificate of insurance (COI) compliance and upkeep

• Maintain and update office policies and procedures

• Inventory, prepare orders, maintain, and distribute food and supplies

• Daily overview of shared calendar to best anticipate meetings, deliveries/receipts, and general staff availability

• Answer and direct phone calls and emails in a polite and friendly demeanor

• Keep detailed and accurate records of visitor and client requests and of calls received

• Greet, welcome, and direct visitors, clients, and vendors in a warm and friendly manner

• Provide general information to visitor and client questions

• Check-in visitors, maintain visitor logbook, and monitor parking lot and surveillance screens to ensure that office security and safety procedures are followed

• Initial point of contact for shared-office space tenants

• Reply to general information emails

• Maintain and update shared calendars, project schedules, and contact lists

• Attend gallery and event meetings, and other discussions and meetings, as needed

• Maintain communication with gallery tenants about upcoming exhibits, program, changes in opening hours, and personnel

• Assist in organizing, facilitating, and tracking temporary tenant information, and assisting with contract administration

• Coordinate a schedule of events for galleries

• Assist with collection of content needed for production and distribution of printed and virtual materials

• Order vinyl for Atrium exhibitions

• Assist Director of Finance and Administration, Director of Programming and Public Engagement, Director of Facilities, and Gallery Director with ad hoc tasks

• Perform other related tasks as needed

• Available to work Monday – Friday, between the hours of 8:30 am – 5:30 pm

Minimum Qualifications:

• Outgoing, friendly demeanor

• Punctual with strong attendance history

• Excellent written and verbal communication

• Excellent interpersonal skills, including the ability to collaborate both internally and externally

• Strong organizational skills and attention to detail

• Ability to handle multiple tasks at once and be a flexible team player

• Quick learner

• Strong computer skills with proficiency in Microsoft Office and other common computer applications, especially Word and Excel

• Typing experience, 50 wpm minimum

• Comfortable in a fast-paced work environment

• Comfortable with client-facing interaction and public speaking to diverse audiences

• 2+ years of experience with customer service and relevant experience in an office environment

Contact & Links: 

Digital Content and Marketing Editor



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Application Deadline: 
September 27, 2021

The Cultivist is looking for a highly organised and proactive candidate to join their New York team as a Digital Content and Marketing Editor. As a quickly growing business, The Cultivist is a fast-paced environment for learning about the art world. This position will provide the opportunity to work with a growing team and to learn more about the access The Cultivist provides for our members, in addition to the latest exhibitions and events taking place in the art world. The successful candidate will be both knowledgeable about the art world and capable of writing catchy, engaging copy.


Responsibilities include, but are not limited to:

—Manage schedule of digital newsletters for members, including monthly event newsletters, monthly art world insight newsletters and rotation of seasonal communications. You will be responsible for scheduling and copy writing, as well as managing necessary deliverables from the programming and communications teams.

—Manage schedule of monthly marketing newsletters to non-member contacts, including sourcing content and copy writing for each one.

—Analyze and collate stats and traffic to steer content and marketing strategy decisions.

—Support content and digital marketing needs for our entire Marketing & Partnership strategy.

—Write, edit and publish content to our website with input from our global team; including art world recommendations for each destination, museum and gallery exhibition listings, events, and art fairs. Ensure listings are up-to-date and published accurately. 

—Write custom, art focused, travel itineraries for Cultivist members on a per request basis for destinations outside of our top destinations.

—Write 3-4 short editorial stories per month for both the member’s website and our marketing website.

—Perform routine copy checks for text included on the website and social media platforms, as well digital and printed marketing materials and event invitations when necessary.

—Source content for and manage The Cultivist’s Instagram daily static posts and stories, help devise strategies to grow audience and engage with Instagram community (comments, likes, responses).



—Bachelor’s degree

—1-2 years experience in communications

—Strong writing and editing skills

—Experience with Instagram, especially for a luxury brand or art related company

—Able to manage projects on multiple deadlines, tracking deliverables from multiple teams and complete projects quickly

—Background in art is a big plus

—Highly detail-oriented and organized

—Able to work efficiently and prioritize one’s workload

—Personable and a team player



$19/hour, plus overtime

Working a typical, full-time schedule, the candidate can expect to earn between $45,000-$47,000

The Cultivist offers health benefits and a generous holiday policy.

Contact & Links: 


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