New York

Senior Manager of Human Resources and Culture

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Commensurate with experience, please list salary requirements in application
Application Deadline: 
07/01/19

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POSITION SUMMARY

The Senior Manager of Human Resources and Culture (SMHR) will function as the strategic leader in the human resources department that oversees payroll, benefits, compliance and systems-related projects and programs in compliance with federal and state regulations, and Gibney policy. The position will also support Gibney Culture, Employee Relations, and Learning and Development for the organization, including trainings.

The Senior Manager of Human Resources and Culture works closely with the finance team and reports to the CEO & Artistic Director.

RESPONSIBILITIES

LEARNING AND DEVELOPMENT

  • Oversee orientation team, including oversight of onboarding process for new employees, including new hire day and quarterly orientation
  • Administer performance reviews program
  • Support administration of employee training programs

CULTURE

  • Support employee survey creation, distribution and implementation based on results
  • Manage and implement wellness programs/activities

DEPARTMENT LEADERSHIP

  • Assess and evolve current systems and processes to enhance efficiencies in the HR department
  • Maintain and revise company handbook on policies and procedures

EMPLOYEE RELATIONS

  • Support the CEO & Artistic Director in employee relation and labor matters

BENEFITS

  • Oversee the annual open enrollment process
  • Initiate and manage the administration for Gibney’s 403(b) Retirement Plan, including overseeing procedures for the transmitting of demographic and annual plan audit
  • Administer and support employees and managers with the FMLA, STD and other employee leave policies
  • Maintain and manage benefits broker and vendor relationships, collaborating with broker on design, costs and management of overall benefits programs

PAYROLL

  • Oversee and audit all Gibney payrolls
  • Oversee department compliance and semi-annual payroll and accounting audits
  • Manage and review tax filings and state registrations
  • Perform year-end payroll reconciliation and tax filings preparation, W-2 verification and mailing
  • Create, review and distribute various payroll reports to Finance and other departments; review and resolve compliance issues

OTHER

Gibney is a growing organization and employees are often called upon to perform other duties essential to accomplish organizational goals and meet important deadlines.

 

QUALIFICATIONS

The model SMHR candidate will possess the following experience and qualifications:

  • Bachelor’s degree with payroll/human resources experience, or any combination of education and experience
  • Minimum of 5 years of Human Resources experience, including 5-7+ years in managing benefits strategy and programs and payroll processing with multi-state jurisdictional payroll tax laws, including experience with payroll and timekeeping software
  • Nonprofit experience preferred
  • Excellent/professional verbal and written communication skills
  • Ability to interact and communicate with all levels within the organization
  • Experience with managing and resolving issues with existing technologies
  • High attention to detail and customer service oriented
  • Excellent organization and time management skills
  • Self-motivated and ability to work well within a fast paced environment with strict deadlines
  • Advanced computer skills to include fast, accurate data entry, Word, Excel and PowerPoint
  • High level of integrity and confidentiality

 

ABOUT GIBNEY

The mission of Gibney is to tap into the vast potential of movement, creativity and performance to effect social change and personal transformation. Gibney’s vision is to deploy resources and bring together disparate communities to ignite a cultural renaissance that has ripple effects far beyond the studio and stage. Gibney values:

·  Respect – we are inclusive, courteous, and thoughtful

·  Advocacy – we are supportive, principled, and catalytic

·  Responsibility – we are collaborative, responsive, and empowering

·  Action – we are resourceful, proactive, and entrepreneurial

These values are intrinsic to Gibney and guide how we work together and interact with our core audiences.

 

NONPROFIT EMPLOYMENT CONSIDERATION

Gibney is a mission-based nonprofit performing arts organization. Working in this sector can be personally rewarding, with intrinsic benefits and distinct opportunities for growth. However, the compensation will never match that of the private sector or more highly resourced art forms. Candidates for employment are advised to carefully consider their decision to work in this field before seeking or accepting a position at Gibney.

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Cataloger, East Harlem

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$12/hr
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As soon as possible

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This 1950's Abstract Expressionist Artist is currently cataloging her life's work. Come help organize a wide variety of paintings, watercolors and works on paper.

Compensation is available as a paid wage, or in exchange for free room and board in a private bedroom.

 

Please call Amaranth to schedule an interview - (646) 354-9706

 

Amaranth Ehrenhalt, http://www.amaranthehrenhalt.com

Responsibilities

Gently sort through and organize decades of artwork

Document and inventory work into a spreadsheet

Qualifications

Organizational skills

Attention to detail

Caution when handling art

Camera or cellphone with camera

Laptop and ability to lightly edit photos

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Ticket Services Manager

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Application Deadline: 
June 28, 2019

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Part American palace, part industrial shed, Park Avenue Armory is dedicated to supporting unconventional works in the visual and performing arts that need non-traditional spaces for their full realization, enabling artists to create and audiences to experience epic and adventurous presentations that cannot be mounted elsewhere in New York City.

“Few cultural institutions have been as adept at pushing the cultural FOMO button, triggering that “fear of missing out” that New Yorkers hate…” –The New York Times

JOB DESCRIPTION: The Ticket Services Manager supervises the box office staff and oversees ticketing for all events including performances, visual art installations, tours and recitals and ensures a hospitable, smooth and efficient ticketing operation. Responsible for programming and monitoring the Tessitura ticketing system, tracking daily sales and deposits, ticket account management and fulfillment, supervising ticketing staff, and providing the highest level of customer service to all guests.  The Ticket Services Manager reports to the Director of Rentals and Event Operations.

RESPONSIBILITIES:

· Set up all Armory events in Tessitura, including the creation of all seating charts, defining and mapping all Facility elements, including seats, price zones, inventory, N-scan compatibility, price maps, and scaling, and test all elements.

· Define all Season elements including on-sale dates, Productions, Performances, etc.

· Create and maintain all held and allocated ticket inventory.

· Create, maintain and distribute all daily box office sales information, including sales, holds, revenues, performance against budget, etc.  Provide final revenue by production or event to Finance.  Utilize T-stats for detailed reporting on inventory, holds and revenue by zone, ticket distribution statistics, etc.

·Hire, train, and supervise box office staff.  Oversee the development and maintenance of documentation and training materials on box office policies and procedures and ensure staff is fully trained in handling customer issues and explaining policy regarding ticket sales

· Demonstrate excellent customer service skills, respond promptly to customer inquiries and requests

·Advise and assist the Tessitura Database Manager with the implementation, reporting, and generating of event reports using the Tessitura ticketing system

·Work with the Marketing Department on setting up subscription packages and other discounts and promotions

·In conjunction with the Marketing Department, implement dynamic pricing models and subsequent analysis for future planning for all events

·Work closely with accounting on executing proper cash handling and cash control procedures.

MINIMUM QUALIFICATIONS:

· Three to five years Box Office experience

· Minimum of three years management experience strongly preferred

· Knowledge of the Tessitura system and T-stats reporting is required 

· Must be able to work well independently and to manage, train, and motivate others

· Excellent verbal and written communication and documentation skills required

· Candidate must be able to successfully handle multiple priorities in sometimes high stress situations

· Proficiency with Microsoft Office including Word, Excel, Outlook, PowerPoint and other Windows applications required

· Position requires the ability to accommodate a flexible schedule, including evenings, weekends, and holidays, as well as being able to perform in a fast-paced, dynamic work environment

· Candidate should have cash handling experience and experience in scheduling staff members

· Candidate must also have the ability to work with the public and possess conflict resolution skills

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Communications Assistant

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$18-20/hour
Application Deadline: 
June 14

Dance/NYC’s mission is to promote the knowledge, appreciation, practice, and performance of dance in the metropolitan New York City area. It embeds values of justice, equity, and inclusion into all aspects of the organization. It works in alliance with Dance/USA, the national service organization for professional dance.  Dance/NYC seeks to add a key part-time associate to provide support for its social media efforts, its website (www.dance.nyc), and customer relations.

Communication Assistant Duties, and Responsibilities:

  • Create timely and high-quality content for Dance/NYC social media accounts (Twitter, YouTube, Facebook, Instagram, and LinkedIn) that reflects the voice and mission of Dance/NYC and that amplifies and supports overall communications.
  • Ideate with the team to create engaging social media campaigns that support Dance/NYC goals and initiatives.
  • Schedule posts in advance as needed, monitor engagement, and interact with followers where appropriate.
  • Provide live social media coverage of Dance/NYC and affiliate events by capturing content including photo and video and posting on site.
  • Provide administration and support for other Dance/NYC marketing and communications initiatives including

                -The external website Dance.NYC (content updates as directed).

                -E-communications (weekly e-newsletter, advocacy alerts, special bulletins), including drafting communications and managing the schedule of e-blasts as needed.

  • Provide customer support to Dance/NYC's growing online user-base, in particular managing info@dance.nyc and media@dance.nyc accounts and responding to inquiries on a daily basis.
  • Provide support in the ongoing development of Dance.NYC and related database technologies primarily with regard to importing lists/qualifying contacts in NEON CRM.
  • Assist in the production of both print and electronic institutional marketing material and ad placements, including material on Dance.NYC.
  • Complete quarterly analyses and reports of social media and e-communications.
  • Track pro-bono advertising.
  • Other duties to support the communications area as assigned.

Qualifications: Ideal candidates will have relevant prior marketing and communications experience and be comfortable using Microsoft Office Suite, Adobe Creative Suite, CRM Software (NEON), Google Applications, social media platforms (Twitter, YouTube, Facebook, Instagram, and Hootsuite), and HTML.  They will be methodical and detail oriented, with excellent planning and time management skills, and be able to advance multiple projects simultaneously while meeting deadlines.  They will be current on and comfortably engaging with emerging technologies, and demonstrate a commitment to technology solutions in the social enterprise space.  They will be well versed in the arts and cultural landscape.  Bilingual candidates preferred.

Location: The Dance/NYC offices are located on the Garden Floor (ground floor) of the Mertz Gilmore Foundation, in the Gramercy Area of Manhattan.  Access to the Garden Floor entrance includes a two-step descent. A lift to the entrance will be available in the coming months. An accessible bathroom is available onsite, and elevators are not available in the building.

 

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Assistant Registrar

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In our very active gallery setting, the Assistant Registrar provides help with processing incoming artwork as well as outgoing consignments, loans, and sales. Primary responsibilities include assisting with inventory management (particularly with oversized inventory), preparing for art fairs and exhibitions, and cataloguing artwork. Other responsibilities include the reconciliation of artworks, light art handling, filing, and assisting with other registrarial tasks as needed.

The Assistant Registrar position requires a highly organized individual who is efficient, thorough in their work habits, can balance multiple projects at a time, and who understands how to prioritize their workflow in a fast-paced environment. The ideal candidate is a self-starter who possesses meticulous attention to detail. The ability to collaborate as part of a team and take direction is essential.

Art handling experience is a must as this position requires the sensitive handling of delicate fine art photographic prints.

The Howard Greenberg Gallery represents over 45 artists and estates and has an active inventory of over 40,000 photographs. The gallery mounts approximately eight exhibitions and participates in eight art fairs annually.

Hours for this full time position are Tuesdays through Saturdays, 10am – 6pm.

Salary: Commensurate with experience

REQUIREMENTS:

* Bachelor’s degree in fine art/studio art, photography, art history or a related field

* 1-3 years experience (including internships) in photography, art or relevant field

* Proficiency in Microsoft Office

* Proficiency in Adobe Photoshop

* Knowledge of databases, with an art-specific inventory software such as Artsystems preferred

* Experience with fine photographic print handling and general art handling/packing

* Ability to work on specialized tasks while at the same time balancing the needs of the registrarial team; multi-tasking in a busy environment

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Producer

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60K; commensurate with experience
Application Deadline: 
06/07/19

OVERVIEW

The Producer is responsible for managing all logistical and operational aspects of Gibney’s public performance activity and is the primary point of communication between the Performance and Residencies department and other members of the Gibney staff and communities. The primary responsibility of the Producer is to operationalize and to realize the artistic vision of the Senior Curatorial Director. The Producer also supports performance events presented or curated by other Gibney departments, including Gibney Dance Company and Community Action.  The Producer manages all logistical and operational aspects of Gibney’s residency programs (Dance in Process, Early Career, and Disability Artistry) as well as a broad range of engagement  activities such as Demonstrating Practice, Long Table and town halls.  All administrative activity, planning budgeting and communications for the  Performance and Residencies department is managed by the Producer.  The Producer works closely with the Director of Production, the Director of Operations, and other program groups, and serves as the critical link between the Performance and Residencies staff and other Gibney departments and constituencies.

PERFORMANCE ACTIVITY

  • Serve as the primary point of contact for curated artists in regards to the mounting of their performances, including all aspects of scheduling and logistics
  • Work with the Senior Curatorial Director, programs departments, and the Director of Marketing to effectively market all Gibney productions
  • Track performance ticket sales and work collaboratively with staff members to meet all income projections
  • Maintain the highest level of artist relations and customer service across all aspects of performance activity
  • Conduct outreach to community members to facilitate audience development
  • Maintain existing community partnerships including those with local universities and other arts nonprofits

RESIDENCY ACTIVITY

  • Oversee all aspects of the residency application process
  • Lead information sessions on residency programs
  • Manage the panel process including scoring procedures, panel facilitation, and feedback
  • Facilitate in-take meetings with resident artists and Gibney staff members
  • Serve as resident artists’ primary point of contact within the Gibney organization

ADMINISTRATION

  • Oversee and track all Performance and Residency contracts
  • Develop the annual Performance and Residencies budget and manage and track all income and expenses
  • Manage the schedules of the department including salaried and hourly positions
  • Assist the Development team in the creation and tracking of grants

OTHER

Gibney is a growing organization and employees are often called upon to perform other duties essential to accomplish organizational goals and meet important deadlines.

 

NONPROFIT EMPLOYMENT CONSIDERATION

Gibney is a mission-based nonprofit performing arts organization. Working in this sector can be personally rewarding, with intrinsic benefits and distinct opportunities for growth. However, the compensation will never match that of the private sector or more highly resourced art forms. Candidates for employment are advised to carefully consider their decision to work in this field before seeking or accepting a position at Gibney.

 

QUALIFICATIONS

  • Associate's or bachelor's degree in a related field
  • Five or more years of related experience, preferably with arts organizations
  • Knowledge of, and strong interest in, the performing arts, social justice, and Gibney Dance’s mission
  • Superior verbal and written communications skills
  • Strong attention to detail
  • Proven organizational, multitasking, and project management skills
  • Ability to work independently within a team environment
  • Excellent interpersonal skills and professional demeanor
  • Ability to work in a fast-paced environment
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