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Communications Associate

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$26,250-28,500
Application Deadline: 
open until filled

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JOB DESCRIPTION: Communications Associate
The Communications Associate enhances awareness of OtB, and helps to build audience, ensuring that the media, the field, our community, and the public know who we are, what we do, why it matters, and what sets us apart.

Full Job Description here: https://www.ontheboards.org/sites/default/files/final_communications_associatate_7_23_2019.pdf

Key Goals

  • Develop, implement, and evaluate marketing/PR campaigns designed to meet or exceed revenue, attendance, and engagement goals
  • Support OtB’s racial and social equity goals
  • Support clear and effective communications for all OtB performances, programs, and operations
     

Responsibilities

  • Communications & Public Relations
  • Draft press releases in collaboration with internal teams
  • Write and edit content for print/digital collateral in collaboration with internal teams
  • Build relationships with print and online media, arts writers, and influencers
  • Build relationships with community contacts and organizations to support audience engagement strategy
  • Use templates to produce program booklets, signage, and collateral for performances
  • Collaborate with Designer on brand positioning and standards

Digital Media

  • Manage and produce weekly e-newsletters using MailChimp and Patron Manager
  • Manage OtB’s social media presence; schedule, post, and respond to relevant online content
  • Manage content updates to ontheboards.org; coordinate with Designer on content and user experience strategy
  • Measure and report impact of content and campaigns in digital media channels
  • Advertising & Marketing
  • Develop and implement promotional campaigns designed to meet or exceed revenue, attendance, and engagement goals
  • Negotiate advertising contracts and secure media sponsorships
  • Coordinate direct mail projects with Designer
  • Measure and report impact of campaigns
     

Qualifications

  • Excellent writing and editing skills
  • Excels in a fast-paced environment
  • Ability to manage several projects simultaneously with accurate and timely results
  • Expert at social media
  • Ability to work in a highly collaborative, open-office environment; excellent interpersonal and verbal communication skills
  • Familiarity with Adobe InDesign
  • Experience working in a communications role, preferably within an arts or cultural organization

 

Skills

  • Excellent writing skills that help shape and execute OtB’s brand voice
  • Help translate curatorial language for a wide range of potential audiences (including students, first-time ticket buyers, etc.)
  • Strong project management skills (including ability to use project management software like Asana)
  • Ability to work across teams to develop insightful narratives and promotional campaigns in support of key communications priorities.
  • Familiarity with layout tools in Adobe InDesign (for templated performance programs and flyers)

 

General Information:

Status:                               Part-Time Regular (30 hours weekly)

Reports to:                       Director of External Relations

Collaborates with:         Designer, Artistic Director, Associate Producer, Director of Audience                                                             Services, Development Director

Compensation:               $26,250-28,500 for .75 FTE, ($16.82-$18.26 per hour)

Benefits: Eligible for partially-subsidized medical, vision, and dental insurance as well as short-term and long-term disability, accidental death and dismemberment and life insurance. Employee must contribute a percentage as payroll deduction. Generous paid time off including 12 holidays, vacation, and sick leave.

On the Boards is an equal opportunity employer and is committed to a diverse, accessible workplace, and to supporting our staff with ongoing career development opportunities. Our building and offices are ADA accessible and we strive to make any additional accommodations. People of color, people with disabilities, women, and LGBTQ candidates are strongly encouraged to apply. Must have, or be willing to acquire, legal authorization to work in the United States.

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Membership and Events Manager

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$45,000-$48, 000
Application Deadline: 
8/5/2019

Membership and Events Manager

THE ORGANIZATION

The Frye Art Museum is a living legacy of visionary patronage and civic responsibility, committed to artistic inquiry and a rich visitor experience. A catalyst for our engagement with contemporary art and artists is the Founding Collection of Charles and Emma Frye, access to which shall always be free.

THE POSITION

DEPARTMENT: Development
REPORTS TO: Deputy Director of Development
SUPERVISES: TBD
FLSA STATUS: Exempt
STATUS: Full-Time
BENEFITS: Full benefits including medical, dental, vacation accrual, 403b, and more

POSITION SUMMARY

The Membership and Events Manager position will work as an integral part of the Development department to implement the Museum’s membership plan. The position will identify and capitalize on opportunities to grow and increase membership retention and recruitment as well as identify new opportunities for member engagement. This position will plan and execute Frye events with the goal of cultivating and enhancing relationships with community partners and other constituents of Frye Art Museum. This position will work under the supervision of Deputy Director of Development and collaborate with other members in the Development and Communications departments.

ESSENTIAL FUNCTIONS

 

Membership (70%)

Establish overall strategy and the annual calendar of stewardship, membership events, and programs, in collaboration with the Deputy Director of Development and Communications department colleagues.

Manage and monitor the Membership budget (in collaboration with the Deputy Director of Development) including revenue goal setting and review of both expenses and income, to achieve membership growth goals.

Develop and generate monthly and yearly membership reports and updates for the Deputy Director, Development to monitor performance against goals.

Serve as the main contact person for all membership inquiries via phone, email, onsite, etc. and assist other staff who engage with members (Museum Store, Volunteer Programs, etc.)

Implement the processes, systems, and timeline for maintaining all membership appeals, solicitation mailings and email communications, including acquisitions, renewals, upgrades, event invitations, and general communications.

Manage membership through the database, including input of data/records, track gifts processing, pull member lists, analyzing data and creating timely reports.

Manage membership recognition including sending timely thank you letters, member renewals, and managing additional gifts made by members.

Manage and promote the museum reciprocal programs (NARM, ROAM, Mod/Co) as well as the local and national member discounts program.

Collaborate with Communications department to implement membership messaging in brochures, the website, social media channels (Facebook, Twitter, etc.), emails, e-News, appeals, and special event materials.

Promote membership on site at the Museum, as well as through special events (e.g., Members’ previews and Members-only initiatives).

Drive the events and messaging opportunities to acquire new members, including for our new Young Professionals membership level.

Ensure proper and timely expenditure of funds and perform reconciliation of the database to the accounting system in coordination with the Finance Department.

Work collaboratively with all Museum departments, volunteers and interns.

Manage membership/development or museum events on evenings or weekends, as required.

Perform other duties as assigned.

Events (30%)

Conceptualize, strategize, and manage all rental, development, and other events, such as exhibition openings, member events, and donor cultivation events in collaboration with staff across the Museum. Duties include pre-event planning and post-event analysis.

Coordinate exclusive caterers and other vendors, secure all necessary permits, and ensure compliance with building regulations for the safe and sustainable use of the facility.

Manage logistics of events in collaboration with Event Tech lead, including set-up and tear-down of event areas, audio/visual/technical needs, catering, floral, transportation, invitation lists and RSVPs, and other event details.

Collaborate with Development Associate to determine, secure, and manage additional staff/volunteer support for events as needed.

Manage and reconcile Museum Event budget (revenue and expense).

Perform other duties as assigned.

QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

Knowledge of event planning best practices and demonstrated experience with event scheduling, production, and vendor negotiations.

Demonstrated understanding of the needs and interests of diverse prospects, donors, and community members in order to develop and sustain constituent relationships.

Strong project management skills, with a proven ability to work on multiple projects simultaneously, and keen attention to detail and deadlines.

Problem-solving skills, including the ability to maintain a calm demeanor and a sense of humor during occasionally stressful social circumstances.

Excellent prioritization skills.

Strong writing, editing and communications skills.

Ability to maintain a positive atmosphere of leadership including continuous quality improvement, teamwork, mutual respect, professionalism, and personal accountability.

Ability to regularly work outside the normal workday, including evenings and weekends.

Demonstrated proficiency with Microsoft Office Suite.

Familiarity with constituent databases and/or ability to learn new database quickly.

EDUCATION/EXPERIENCE

Bachelor’s degree in a related field or equivalent experience required.

Minimum of three years’ direct experience and successful track record in building and maintaining membership, annual giving development in a nonprofit setting.

Experience with a museum or a cultural institution preferred.

WORKING CONDITIONS

Work areas are inside, in a climate-controlled environment within an open office and background noise. Shift times may vary to meet the Museum's requirement to staff the facilities at all hours. Work may require long periods of sustained standing during Museum events.

PHYSICAL ACTIVITIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS:

SITTING/STANDING/WALKING: Approximately 70% of time is spent seated while working at a desk. Balance of time (approximately 30%) is spent standing or moving around the work area. Ability to stand for extended periods of time when assisting at Museum events.

SPEAKING/HEARING: Clear diction and acute hearing are necessary for effective communication with the public, and co-workers.

LIFTING/CARRYING/PUSHING/PULLING: The ability to lift and carry up to 30 pounds is necessary for moving material and equipment for events.

VISION: Corrected vision close to 20/20 is necessary to effectively use the computer screens.

REACHING/HANDLING: Good manual dexterity is necessary for computer keyboard use and for retrieving and working with appropriate paperwork, equipment, and supplies.

The Frye Art Museum will consider reasonable accommodations for those applicants with disabilities who may need reasonable accommodation to perform the essential functions/duties. Please contact the Museum (jobs@fryemuseum.org) for additional information.

TO APPLY

Candidates should send cover letter and resume with "Membership and Events Manager" in the subject line to jobs@fryemuseum.org. No phone calls please.

This position description is a summary of the primary duties and responsibilities of this role at the Frye Art Museum. Employees must maintain a high degree of flexibility in our rapidly changing environment and, as such, may be required to perform additional duties beyond the scope described here from time to time.

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Director of External Relations

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$57,000 - $62,000 commensurate with experience
Application Deadline: 
open until filled

The Director of External Relations (DER) is a new position responsible for working with the Executive Director, Artistic Director, Director of Finance and Operations, and the Board of Directors to provide strategic oversight for external affairs including fundraising, communications, marketing, media, audience development and community relations. The DER works with the Executive Director and Artistic Director to build and maintain relationships with patrons and partners on behalf of On the Boards and to raise major gifts support. The DER manages staff to devise and implement work plans to meet the goals associated with all areas of external relations.

The DER’s work focuses on strategies that drive major gifts, ticket sales, audience development, and community relations. This new position is part of a larger restructuring at OtB in anticipation of a 40th Anniversary major fundraising initiative. We anticipate slight adjustments to this position description over time. We assume this position is 50% Fundraising, 30% Marketing and Communications, 20% Audience Development and Community Relations.

• Provides leadership in fundraising, marketing, public relations, communications, and audience development. Supervises Communications Associate, Development team, and Director of Audience Services. Works with Front of House staff towards best practices and positive audience experiences.
• Serves on management team with Executive Director, Artistic Director, and Director of Finance and Operations to execute current and future artistic, financial and operational goals.
• Establishes and maintains relationships with a portfolio of businesses, community and civic leaders, supporters, and volunteers who are current and prospective partners and investors in On the Boards’ work.
• Serves as a spokesperson and ambassador for On the Boards.
• Serves as a staff lead and liaison for key Board committees and task forces. Works with Executive Director, Artistic Director, and Director of Finance and Operations to facilitate clear, consistent board communications.
• Works with Executive Director, Artistic Director, and Board Executive Leadership on Board development and cultivation of new board members. • Oversees cultivation, solicitation and stewardship of prospects and current donors of $2500 and higher, including individuals, corporations, and other partners. Supports Development Director in their creation and execution of short and longterm grant strategies.
• Plays key role in implementing 40th anniversary fundraising efforts, and works closely with temporary and consulting fundraising staff.
• Provides ongoing budget management and reporting of financial investments from donors, subscribers, and other investors. Supports Communication Associate in development and oversight of marketing and communications budgets.

Requirements:
• At least 7 years progressive fundraising responsibility
• Track record of soliciting gifts of $10,000 or more.
• Experience managing complex departmental budgets
• Audience development and marketing experience, specifically understanding ticketing and audience patterns over time.
• Ability to build a team with multiple outward-facing roles and responsibilities.
• Commitment to OtB’s Values, and to specifically increasing racial equity in the arts.
• Exceptional written and oral communications skills
• Highly tuned listening skills
• Ability to learn quickly and act both independently and as part of a team.
• Confident, professional, demonstrated passion for performance, art, and On the Boards’ mission
• Strong empathy and perseverance
• High ethical standards
• Optimistic, positive, friendly disposition
• Proven success at team management and leadership

General Information:
Status: Full-Time Exempt
Reports to: Executive Director
Supervises: Director of Development, Patron Relations Specialist, Communications Associate, and Director of Audience Services
Collaborates with: Executive Committee, Artistic Director, Campaign Staff
Compensation: $57,000 - $62,000 commensurate with experience
Benefits: Eligible for company paid medical, vision, and dental insurance as well as short-term and long-term disability, accidental death and dismemberment and life insurance. Additional benefits include a subsidized ORCA card and/or parking pass and generous paid time off including 12 holidays, vacation, and sick leave. On the Boards is an equal opportunity employer and is committed to a diverse, accessible workplace, and to supporting our staff with ongoing career development opportunities. Our building and offices are ADA accessible and we strive to make any additional accommodations. People of color, people with disabilities, women, and LGBTQ candidates are strongly encouraged to apply. Must have, or be willing to acquire, legal authorization to work in the United States.

Full job description and more information here:
https://www.ontheboards.org/sites/default/files/6.26.19_otbdirectorofexternalrelations_1.pdf

 

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Director of Finance and Operations

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$57,000 - $62,000 commensurate with experience
Application Deadline: 
open until filled

Director of Finance and Operations Key Responsibilities:
o Manages all financial control functions, including accounting information systems, budget development, cash management and projections, audit and tax preparation.
o Provides leadership in finance, operations, facilities/occupancy and manages staff in these areas.
o Assures compliance with relevant laws (e.g. employment law), regulations, accounting principles, organizational policies, grant requirements, and monitors all legal, contractual, and financial obligations for all staff.
o Performs all human resources functions, including management of performance evaluations and adherence to employment policies and procedures.
o Serves as staff lead and liaison for key committees and task forces of the Board of Trustees and the organization, ensuring successful functionality and assuring compliance with By-Laws and Board Handbook policies. Works with Executive Director and Artistic Director to facilitate board communications, as a whole.
o Works with development team to support individual donor cultivation, institutional grant-writing and reporting, corporate sponsorships, and benefit events.
o Ensures the smooth operation of day-to-day activities, including all office systems and operations, information technology, and communication systems for both internal and external communication and data storage.
o Ensures the proper maintenance and upkeep of the facility, including management of the parking lot and four rented retail spaces. o Works with Executive Director and Artistic Director to execute current and future artistic, operational and community engagement goals.
o Clearly communicates financial information and budget to the staff, board, and committees. Attends all meetings of the Board Finance Committee, Executive Committee, full board meetings, and other committee/task force meetings as needed.
o Supervision of Bookkeeper who handles payroll, accounts payable, accounts receivable, monthly reconciliation, and day-to-day financial activity.

Qualifications:
This position requires a leader with a minimum of five years of accounting, finance, and audit experience, ideally beginning in accounting and audit. They will ideally have experience in a complex nonprofit with multiple programs.
Other qualifications include:
• Strong interest in contemporary performance
• Solid experience managing audit activities, reporting and analysis, accounts payable and receivable, general ledger, payroll and cash management
• Experience leading the development and monitoring of annual operating and/or capital development and monitoring of annual operating and/or replacement budgets
• Knowledge of nonprofit accounting and fund accounting
• Keen analytic, organizational and problem-solving skills which allow for strategic data interpretation versus simple reporting • Personal qualities of integrity, credibility, and a strong commitment to OtB’s mission
• Strong interpersonal and communication skills; experience in effectively communicating key data, including presentations to board or other outside partners
• Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers

Education/Experience/Skills Required:
• Minimum five years’ experience in administration, business management, professional service or related arts field.
• Minimum of a Bachelors’ degree in accounting, finance or relevant field or equivalent professional experience
• Demonstrated success working with QuickBooks accounting software
• Proficient in Microsoft Office Suite applications including Word, PowerPoint, Outlook, and advanced Excel
• Strong not-for-profit accounting and financial reporting skills; strong understanding of fund accounting
• Must have legal authorization to work in the United States.

General Information:
Status: Full-Time Exempt Reports to: Executive Director
Supervises: Operations Manager, Bookkeeper Collaborates with: Treasurer, Finance Committee, Executive Committee, Artistic Director, all department leaders responsible for budget
Compensation: $57,000 - $62,000 commensurate with experience
Benefits: Eligible for company paid medical, vision, and dental insurance as well as short-term and long-term disability, accidental death and dismemberment and life insurance. Additional benefits include a subsidized ORCA card and/or parking pass and generous paid time off including 12 holidays, vacation, and sick leave. On the Boards is an equal opportunity employer and is committed to a diverse, accessible workplace, and to supporting our staff with ongoing career development opportunities. Our building and offices are ADA accessible and we strive to make any additional accommodations. People of color, people with disabilities, women, and LGBTQ candidates are strongly encouraged to apply. Must have, or be willing to acquire, legal authorization to work in the United States.

Full job description and more information here: 
https://www.ontheboards.org/sites/default/files/otb_dir_fin_ops_2019.pdf

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