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Administrator, Asian Art Department

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This position is responsible for all pre-sale, sale and post-sale coordination; coordinates with Marketing, Operations and Finance to ensure flawless sale activity and maintenance of all sale related deadlines; responsible for the management of the consignor relationship, document management and contract maintenance; responsible for all processing and maintenance of inventory directed toward the Los Angeles Asian Art auctions;

In your role as Administrator you will be required to carry out the following:

Key Tasks and Responsibilities

• Responsible for the complete care of consignors including processing of contracts, inventory maintenance, resolving settlement and logistical/shipping issues, determining property status and answering all consignor inquiries
• Act as department liaison ensuring Los Angeles processes are handled in a parallel fashion in San Francisco and New York
• Provide sales report information to Senior Management and Specialists in order to help with Business Development and Marketing
• Track and report on sale performance against set objectives; analyze effectiveness of promotions and events
• Develop recommendations to streamline work processes, enhance services and maximize profitability
• Assist with catalog production (proofing, front matter, index, biographies, etc. as needed)
• Coordinate with Photography with regard to catalog, ads and any other marketing collateral images as needed
• Responds to all department consignor and buyer inquiries
• Provide assistance to Client Services in resolution of client issues as necessary. Escalate as needed
• Work within all sale related deadlines
• Set up public and private previews, includes scheduling/request preview staff and security
• Manage department's sale day activities in Los Angeles
• Support Los Angeles auctions by Phone bidding and/or Clerking
• Ensure proper sign off on all contracts, estimates and reserves
• Organize and manage departmental files with all consignor documents and sale related archives.
• Print Vendor Analysis report, check contract terms and inventory against contract
• Ensure all unsold items are scheduled for a future sale and the proper letters have been sent. Oversee the Return-To-Owner process if requested by consignor
• Monitor and manage monthly inventory reports for department
• Provide pre and post-sale inventory control, including ensuring all property is released in A3
• Receive and manage all incoming consignments ensuring accuracy of property in-house.
• Unpack, note defects, store, input, and barcode inventory
• Coordinate the movement of inventory to storage locations, photo sets, preview, transporter, to buyers and return to owners
• Coordinate property transport with support from Operations
• Tag property for auction
• Assist with preview set up and take down
• Coordinate and manage shipping of property after sale
• Assist with the Head of Department with various ad-hoc tasks
• Travel as needed for offsite previews and/or sales

Required Skills
• Bachelor's degree in appropriate discipline or equivalent experience
• Experience in and desire to learn about specialty department
• Exceptional organization and communication skills, including fluency in reading, writing and speaking English and Mandarin
• Excellent problem resolution skills and customer service skills
• Ability to work in a fast-paced environment with multiple deadlines
• Ability to perform physical tasks, including lifting, pushing and pulling, using proper lifting/moving techniques
• PC proficiency with MS Word, Excel, Outlook applications, and ability to learn company database
• Ability to work under pressure and with multiple deadlines

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Pennsylvania Ballet Company Manager

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$60,000.00 - $65,000.00

PENNSYLVANIA BALLET: Working closely with the General Manager, the Company Manager is primarily responsible for all administrative and logistical matters involving Company dancers, PBII, guest artists, artistic contract administration, and Company touring. The Company Manager provides support to the General Manager in artistic planning and administrative duties.

Artistic Planning: Secure visas though immigration lawyer as needed for guest artists including choreographers, stagers, designers. Coordinate, submit and track all guest choreographer, stagers, and designer’s fees in compliance with artists agreements. Secure hotel accommodations, per diems, and travel arrangements for visiting artists in Philadelphia. Track use of sponsorship agreements with hotels & airlines. Update and provide personalized Guest Artist handbook to each guest throughout the season. Coordinate comp tickets for guest artists for all performances. Gather, edit, and proofread content, including casting, for Playbills. Provide administrative assistance and coordination for School involvement in Company productions. Provide administrative support while in the theater during performances in Philadelphia and on Tour.  Dancer Management & Support: Maintain all dancer personnel files, calculate & issue retirement/severance information as appropriate. Maintain and distribute annual Dancer Calendar, Season Repertoire & Dancer Guide. Secure appropriate work papers/permits/visas for dancers. Update Digital Dancer Callboard with media visits, guests in studios, etc. Schedule, track, submit pay requests as outlined in Wellness providers agreements (Physical Therapy and Massage Therapy). Act as liaison between Wellness providers and Artistic staff. Work to increase wellness program for company members and PBII. Manage all workers compensation claims – report injury claims, work with medical providers to ensure payment of claims, maintain claim log and act as liaison between injured workers and Workers Comp Insurance company. Manage Company and PBII auditions and audition inquiries. Draft PBII annual agreements.  Labor Relations: Work with General Manager to ensure Company dancer contracts are issued, or non-reengagement letters are issued, in compliance with the AGMA collective bargaining agreement. Remain knowledgeable of and monitor compliance with AGMA agreement. Track and submit Dancer Overtime submissions per AGMA CBA guidelines. Ensure rehearsal & performance schedule compliance with AGMA CBA. Financial Oversight: Prepare annual dancer payroll budget, update seniority formulas, promotions etc. Track & monitor PT budget. Compile and submit variable payroll summary to finance department Ensure legal obligations are met regarding all artistic licenses. Touring: Arrange all logistics, travel, schedules, per diem, etc. for all tours including dancer guides. Submit all necessary marketing materials to touring venues. Travel with company as main point of contact for dancers.

Required Education, Experience and Competencies: Bachelor’s degree. Minimum 5 years’ experience in a performing arts organization, or relevant equivalent experience. Experience in overseeing large budgets, tracking expenses. Experience managing workers compensation claims. Experience in Immigration visa application and processing. Experience in logistical planning including arranging and managing travel and hotel accommodations. Experience with AGMA Collective Bargaining Agreements. Highly proficient in Microsoft Office Suite (Word, Outlook, Excel). Excellent organizational, communication and time management skills. Excellent writing, editing, and proofreading skills. Excellent attention to detail. Strong interpersonal skills. Ability to work well in fast paced environment. Ability to manage multiple priorities and deadline driven tasks. Ability to effectively work collaboratively within department and across organization to support Artistic activities. Able to think ahead and maintain self-driven initiative. Must pass criminal and child abuse background checks. AAP/EEO Statement: The Pennsylvania Ballet is an Equal Opportunity Employer.

CONTACT INFORMATION: To apply for this position, please send a resume, cover letter to jobs@paballet.org.

DISCLAIMER:  The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not intended to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

More information about Pennsylvania Ballet can be found at www.paballet.org. The Pennsylvania Ballet is an Equal Opportunity Employer and is committed to the principles of equality in employment.

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Executive Director

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Competitive
Application Deadline: 
12/02/21

Asia Art Archive, one of the world’s leading public collections of primary and secondary source material on contemporary art in Asia, welcomes applications and nominations for the role of Executive Director. This is an exciting opportunity to lead and propel one of art world’s most dynamic organisations and to engage and expand the incredible community it is deeply embedded within.

About Asia Art Archive

Asia Art Archive is an independent non-profit organisation co-founded by Claire Hsu and Johnson Chang in 2000 in response to the urgent need to document and make accessible the multiple recent histories of art in the region. The Executive Director leads AAA’s global team of over forty individuals, which is responsible for AAA’s Collection, research activities, programming, and operations. With one of the most valuable growing collections of material on the recent history of art from Asia, freely available from AAA’s website and onsite library, AAA builds tools and communities to collectively expand knowledge through research, residency, and educational programmes. Generosity and collaboration drive AAA’s mission.

You may learn more about AAA by visiting https://aaa.org.hk/en .

The Role

The Executive Director role is a comprehensive leadership role, and the responsibilities of the role require both strong internal- and external-facing leadership skills. The Executive Director will hold the following responsibilities:

To lead the organization in accordance with AAA mission, values and goals, promoting excellence and extending AAA’s reach  

To work with the Board of Directors and the AAA team to develop AAA’s strategy for the next decade  

To represent AAA externally as the face of the organization, participating in panels, forums, and interviews 

To nurture existing and cultivate new institutional partners in Hong Kong and across the globe  

To provide internal leadership for and management of the AAA team, including hiring; organizing regular management team and staff meetings; conducting annual appraisals; and identifying and resolving operational issues with support from the team and the Board as needed 

To inspire the AAA team, supporting their professional growth and creating a workplace that prioritizes their well-being 

To ensure sound financial management and the long-term financial strength and sustainability of the organization 

To raise funds for the organization, working closely with Head of Development and the Board, meeting regularly with patrons, and cultivating new forms of support  

To ensure clear and regular communication between the management and the Board of Directors, which meets twice per year, and to attend Board Finance Committee meetings

To ensure agreed organizational processes are followed at AAA in terms of decision making  

Accountability is to the AAA Board of Directors, with the Executive Director reporting to the Co-Chairs.

The Candidate

AAA is seeking a visionary leader who shares the AAA’s goals for a more generous and diverse art history to guide the organization into the next decade.

The successful candidate will:

Have a strong passion for the arts, with relevant degree(s) in art, art history or related fields 

Have a demonstrated strategic and programmatic vision and a substantial track record of delivering organisational results  

Have high credibility in the field combined with a passion for AAA’s mission and goals  

Have successfully led a large and diverse team, with excellent management skills and the ability to delegate and empower others  

Have an excellent track record in fundraising and a clear understanding of the responsibilities inherent to running an independent, non-profit organization with multiple stake holders

Excellent communication skills and the proven ability to build good relationships and engage a diversity of individuals and organisations (board, team, patron, peer organization) 

Be compassionate, open to discussion, a good listener, and collaborative 

Strong connections to Asia, and ideally Hong Kong, will be an advantage, along with the ability to speak one or more Asian languages, in addition to English.

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Artistic Director

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$45,000-$50,000

The Artistic Director of The Public Theatre San Antonio will report to the Board of Trustees and work in cooperation with the Executive Director. The Technical Director and Company Manager staff positions will be supervised by the Artistic Director.

Primary Responsibilities:

Institutional Advancement and Community Relations 

  • Serves as spokesperson to the community, together with Executive Director
  • Advocates for and enhances visibility of the organization within the community and coordinates public external communication strategies 
  • Represents the organization at public events, conferences, workshops, and media events, together with Executive Director 

Strategic Planning and Governance 

  • Works with the Board of Trustees and Executive Director to implement a strategic development plan where related to artistic goals 
  • Evaluates progress towards goals on a regular basis with the Board of Trustees and Executive Director 
  • Prepares written and oral monthly reports for presentation to the Board of Trustees 

Financial Management 

  • Contributes to preparation of budget, cash-flow projections, and annual fundraising plan 

Personnel Management 

  • Responsible for the recruitment, employment, and release of all creative personnel, including staff, contractors, and volunteers 
  • Ensures job descriptions are developed, regular performance evaluations are held for all creative staff o Assists program staff in relating their specialized work within the organization 
  • Fosters and maintains on-going communications with all levels of creative staff regarding their performance  
  • Maintains a climate that attracts, retains, and motivates a diverse creative team 

Artistic Management

  • Creates programming that expands the reach and diversity of TPTSA for the advancement of the mission of the organization 
  • Guides the artistic vision of the organization and its productions and programs 
  • Selects and oversees artistic personnel 

The ideal candidate for the Artistic Director position will have outstanding leadership, organizational, problem-solving, and communication skills. Educational training/background in the arts and past participation in theater organizations is preferred. Past experience with Actors Equity Association preferred.

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Executive Director

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Salary: 
$45,000-$50,000
Application Deadline: 
Open until filled

The Executive Director (ED) will oversee all aspects of TPTSA’s administrative functions, including fundraising and development, marketing, finance, personnel, board relations, and general administration. The Executive Director will be instrumental in directing and monitoring the organization’s strategic plan, and will invite and value the participation of all stakeholders. 

Job Responsibilities Include: 

Fundraising and Development: Develop fundraising strategies to meet and maximize contributed income goals; Establish and deepen relationships with donors (individuals, foundations, and corporate); Support key staff and Board in cultivation and stewardship, including special events planning; Manage grants calendar and supply needed materials (statements, budgets, data, etc.) for grant proposals, interim reports and other funding requirements 

Marketing and Public Relations: Develop marketing strategy to meet and maximize earned income goals, strengthen brand identity, and generate media exposure; Serve as advocate and spokesperson for TPTSA; Develop and pursue strategic marketing opportunities and partnerships; Manage annual marketing calendar 

Finance: Develop, monitor and prepare monthly reports for operating budget, cash flow, and balance sheet; Oversee bookkeeping function, including accounts payable, accounts receivable, payroll and related taxes, cash receipts, and cash balances

Board Relations: Serve as primary staff liaison with Artistic Director to Board of Directors; Schedule meetings, generate Board Reports, etc.; 

Personnel: Hire, train, and supervise TPTSA staff and interns; Work with the Board to implement and oversee personnel policy and employee benefits; Lend guidance and support to other staff in supervisory roles on hiring, training, and assessment 

Strategic Planning: Lead the execution of the strategic plan that is centered around equity, diversity, inclusion and accessibility and monitor progress toward goals along with the Artistic Director, Board of Directors, and staff; Task and monitor appropriate staff or Board member(s) with strategic plan initiatives 

General Administration: Lead staff and senior management meetings; Review and approve contracts; Oversee information technology systems and office equipment; Oversee box office and front of house operations 

The ideal candidate for the Executive Director position will have outstanding leadership, organizational, problem-solving, and communication skills. He/she will have a proven ability to manage budgets and increase revenues through earned and contributed income, with a measurable record of success in building and deepening donor relationships with individuals.  Educational training/background in the arts and past participation in arts organizations is preferred. Past experience with Actors Equity Association preferred.

The Executive Director will set a tone for collaboration, respect, and professionalism throughout the Company, and ensure that the artistic mission remains paramount in the organization’s activities and decision-making. Must possess ability to motivate and lead diverse groups of people.

Proficiency with Microsoft Office Suite is required.

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Associate Curator

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At Indiewalls, we use technology to improve the independent art market, and we are looking for a hard-working, creative individual to join our Curatorial team. Our clients include boutique hotels, restaurant owners, high-end residential designers, and big brands. As an associate curator you will be responsible for helping them discover, purchase, and commission contemporary artwork from independent artists. Combine your love of art and design with your strong work ethic and passion for problem solving.

This position is a perfect fit for a creative with experience in art logistics and curating. Experience working in commercial art consulting is a bonus.

RESPONSIBILITIES:

  • Advising clients/interior designers on suggested artworks, colors, sizes, locations, and any other specifications related to the artwork needs of their projects.
  • Helping artists develop concepts and proposals that fit our clients' needs.
  • Communicating with and retrieving all necessary materials from artists for projects; communicating with clients to determine all necessary requirements and specifications of a given artwork.
  • Working with a range of stakeholders to assure that all tasks related to your projects are completed on time and to specification
  • Sending quote requests and compiling quotes from a range of vendors with whom Indiewalls works; finding new vendors for unique projects.
  • Quality control – making sure that all artworks meet the client's final specs. In some instances this will mean inspecting artwork at artists' studios or manufacturing facilities.

Requirements:

  • 3+ years experience in art curating and/or operations; and/or interior design operations
  • Excellent eye for art and design; the confidence to make definitive curatorial decisions, selections, and recommendations
  • Stellar communication skills - both written/email, phone, and in-person
  • Ability to efficiently manage dozens of projects in various sizes simultaneously; working well under pressure; meeting deadlines
  • Strong grasp of applications including Gmail, Google Drive, and Adobe Suite
  • A knack for creative problem solving and proactive initiatives
  • Graphic Design work experience a big plus but not a must

Benefits

  • Work remote - even after the pandemic ;-)
  • Health Insurance
  • Unlimited paid vacation
  • 401K matching
  • Other fun art related perks

At Indiewalls, we are proactive with our intent to employ and work with a diverse group. This includes diversity in gender, race, ethnicity, religion, sexual identity, and socio-economic levels, as well as other forms of diversity that bring a wider range of perspectives to our work. We believe this incorporates our desire to encourage our community to grow based on our collective experiences, insights, values, and thoughts. We strive to add team members who will encourage new ideas, creativity, and growth while fostering the inclusive atmosphere we pride ourselves on.

Indiewalls is proud to be an Equal Opportunity Employer. Minorities, people of color and females are particularly encouraged to apply to our openings.

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