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CELEB / VIP ACCOUNT MANAGER IN FASHION PR AGENCY - NYC

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Salary: 
$70,000
Application Deadline: 
26th November 2021

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New York City based boutique PR agency, is looking for an experienced candidate to join its VIP division. The ideal candidate will possess a comprehensive network of relationships with the world’s leading celebrities, fashion stylists, publicist contacts, industry agents and influencers and be able to lead client accounts.  The successful candidate must have a minimum of 3 years Celeb and VIP experience in the fashion industry, proven relationships and a strong interest in relevant pop culture. Agency experience is preferred. 

 

Hours:                  Full Time      

Location:              Lower East Side, NYC           

Salary:                 Dependent upon experience  

Start Date:            ASAP           

Interviewing:        ASAP   

                    

Responsibilities include, but not limited to:

  • Proactively securing Celebrity/VIP opportunities for upcoming red carpet, press junket, events and street style placements. 
  • Strategize and oversee Celeb & VIP gifting programs across multiple client accounts simultaneously. 
  • Build and maintain strong relationships with stylists, managers, and VIP’s for strategic opportunities for clients. 
  • Multitask across multiple client accounts and projects under deadline. 
  • Identify and implement on brand VIP partnership opportunities (paid and unpaid). 
  • Discovering and nurturing relations with new talent. 
  • Interface with clients regularly via client calls and meetings. 
  • Managing the junior VIP team in New York.
  • Overseeing daily account management with assistant duties including sample send-outs, updating contact lists, developing recaps and agendas, and preparing weekly and monthly reports. 
  • Overseeing the reporting of send outs, coverage achieved and forthcoming coverage and collating coverage and date for monthly reports.

 

Candidates must be / have:

  • Proven relationships with key celebrity, stylist, publicist and manager contacts. 
  • Min. 3+ years of experience working in fashion + accessories public relations with experience managing multiple client accounts; agency experience is preferred. 
  • Experience managing contracts between celebrities, VIPs and brands. 
  • Team leadership skills. 
  • Experience developing strategies through execution with a track record of proven results; experience developing goals for team and clients. 
  • Knowledge of all media including strong understanding of digital landscape and social media platforms. 
  • Creative thinker and extremely detail oriented. 
  • Proven track record of dressing celebrities, a database of top stylists, VIPs and socials. 
  • Hard-working and proactive candidate who is enthusiastic, works well within a team and has a passion for Celebrity/VIP relations across all sectors. 
  • An understanding of the fashion industry is vital. 
  • Highly proficient with Fashion GPS/Launchmetrics, MS Word, Excel, Dropbox and social media platforms.

 

 

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Rights and Reproduction Associate

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Application Deadline: 
11/22/2021

Position Summary:

Reporting to the Director of Publications, the Rights and Reproductions Associate is responsible for researching, gathering, and securing images and associated permissions for Dia publications and other printed and digital materials; hiring photographers; scheduling and directing photo shoots; ensuring proper crediting and copyright on all images; supplying images to internal departments; fulfilling external image requests; adding new images to and maintaining the image archive (digital asset management system); and advising on rights and reproductions questions throughout the institution. While not required, candidates demonstrating experience with production for printed materials, including proofing images and conducting press checks, are highly desirable.

Essential Job Duties and Responsibilities:

Research, request, and organize images for Dia publications; secure all necessary image permissions and copyrights for publication; research and compile image credits; track photography permissions and artist and estate fees for individual publications

Fulfill image requests for Communications, Curatorial, Development, and other departments as needed; ensure proper crediting and caption information for all shared images

Oversee image selection for printed and digital materials and publications and work closely with the Senior Graphic Designer on legal and aesthetic usage

Input all new images into digital asset and/or web content management systems; manage accuracy and consistency for all image information and metadata; maintain existing images in archive

Archive all final book files and associated images

Manage and track all outside requests for Dia image rights and online digital media rights; when necessary, traffic requests to internal staff or artist studios for approval

Scan and store archival transparencies and slides; organize physical image archive

Hire photographers; schedule and direct photo shoots of all Dia exhibitions in coordination with Curatorial and Communications departments

Co-manage budget for new collection photography with the Manager of Exhibitions

Obtain clearances for Dia photography, video, and digital media as needed

Process invoices for reproduction and copyright fees

Other relevant duties as assigned by the Director of Publications

General/Other Responsibilities and Duties:

Attend regular departmental and interdepartmental meetings

Coordinate with the Legal department for contract terms relating to photography, images, and copyright

Consult on all matters relating to art and image copyrights

Education, Certification, Experience:

Bachelor’s degree or commensurate experience with at least two or more years of direct copyright clearance experience

Experience in an arts or nonprofit organization is a plus

Knowledge, Skills, Abilities: 

Understanding of and ability to communicate copyright issues as they pertain to all facets of Dia’s image use needs

Ability to hire and manage freelance photographers

Ability to art direct photo shoots

Excellent oral and written communication skills

Strong computer skills; proficiency with content management systems and Photoshop

Ability to organize and oversee a variety of projects simultaneously

Experience with image proofs for printed materials and press checks for publications is a plus

Working Conditions and Physical Demands:

This is a 40-hour-per-week position based at Dia Art Foundation’s New York City offices. Work is currently conducted in a hybrid environment Mondays through Fridays with no less than three days in the Chelsea office. Additional hours may be occasionally required based on business needs

Work is performed in an office environment; typically, prolonged periods of sitting and use of computers and standard office equipment is required to accomplish work objectives

Please note that to provide a safe workplace free of recognized hazards and to take every possible step to reduce the transmission of COVID among our employees, Dia Art Foundation requires proof of COVID-19 vaccination upon hire, except for those who obtain an exemption due to a medical condition, religious belief, or pregnancy.

Dia provides a competitive salary and comprehensive benefits package with significant employer contributions towards the cost of healthcare premiums. The 401(k) plan provides 100% employer match up to 4% of the employee’s deferral and immediate vesting. Paid time‐off benefits include three weeks of vacation, ten days of sick leave, thirteen holidays, and a generous parental leave program. Work-related travel expenses are fully covered. Additionally, staff ID badges gain reduced or free admission to most American museums and arts organizations.

Dia Art Foundation is an Equal Opportunity Employer and does not discriminate on the basis of age, color, national origin, ethnic origin, citizenship status, disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state, or local law in its employment policies. In addition, Dia will provide reasonable accommodations for qualified individuals with disabilities and supports a neurodiverse workplace.

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Assistant Project Manager

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55,000/year

About the Company

Substrate offers a full-service solution to a vast array of fabrication and print projects including retail display, event production, architectural interiors, and pop-up shops. We encompass design, print, fabrication, and installation, working across a range of materials and technologies. Together with our partner, VariDirect Solutions, we employ 100+ people across our New York City and Los Angeles locations, executing local projects and national rollouts.

About the Position

This is a full-time position for an Assistant Project Manager assigned to an account team. The appropriate candidate will have strong communication skills and a solid work ethic. They will be expected to communicate directly with clients, vendors, subcontractors and the production team, so must have a professional and outgoing demeanor.

We are looking for a confident individual who is ready to hit the floor running with no additional training required.

Duties

Your duties may include, but will not be limited to:

 

o   Coordinating all outsourcing for the account team.

o   Placing all material orders and expediting delivery for the account team (POs and RFQ).

o   Scheduling logistics for the account team in collaboration with the logistics management group.

o   Scheduling all installs and associated logistics with install managers.

o   Confirm all build drawings and distribute to floor lead and management team.

o   Assisting Account Manager as required.

o   Additional duties as assigned.

Requirements

o   Sense of urgency and ability to meet deadlines under pressure whilst maintaining a positive attitude.

o   Strong organizational skills and attention to detail.

o   Effectively communicate and remain professional at all times.

o   Willingness to work overtime and weekends when necessary to deliver the projects on time.

o   Ability to work within a team to consistently achieve an exceptional standard of quality.

Compensation

This is a full-time position. Candidates can expect to work longer hours at times. The candidate’s rate will be based on experience and skill level.

Benefits

- (8) Paid National Holidays

- (40) hours sick leave after 3-months employment

- (80) hours paid vacation after 6-months employment (accrual basis)

- 401k Package with company matching after 1-year of employment

- Health insurance option

- Pre-tax commuter benefit program

How to Apply

Please submit your resume and cover letter for review.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

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Scenic Lead

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starting at $32/hr

Substrate offers a full-service solution to a vast array of fabrication and print projects including retail display, event production, architectural interiors, and pop-up shops. We encompass design, print, fabrication, and installation, working across a range of materials and technologies. Together with our partner, VariDirect Solutions, we employ 100+ people across our New York City and Los Angeles locations, executing local projects and national rollouts.

About the Position

This is a full-time position for a Scenic Lead. The appropriate candidate will have strong communication skills, a solid work ethic and ability to lead others. They will be expected to communicate directly with project managers and clients so must have a professional demeanor.

We are looking for a confident and experienced individual who is ready to hit the floor running with no additional training required.

Duties

Your duties may include, but will not be limited to:

 

o   Maintaining a safe, clean, and organized work environment, adhering to all company policies and procedures.

o   Reading fabrication drawings and client documentation to verify finishes and organize workflow.

o    Utilizing a range of materials and processes to build and finish custom displays and interior fittings.

o   Consulting with finishing team and project management to align on techniques and goals.

o   Producing sample finishes to meet client specifications, including recommendations on additional materials and tools necessary to create the required finish.

o   Teaching and leading additional team members through a process to insure adequate labor coverage for a defined task.

o   Assisting on installs on site as required.

o   Working overtime and weekends when necessary to deliver the projects on time.

o   Additional duties as assigned.

Requirements

o   Highly skilled and experienced in scenic finishing.

o   Able to creatively problem-solve using an array of scenic techniques and materials.

o   Experience leading a team in executing scenic finishes.

o   Sense of urgency and ability to meet deadlines under pressure whilst maintaining a positive attitude.

o   Strong organizational skills and attention to detail.

o   Effectively communicate and remain professional at all times.

Compensation

This is a full-time position. Candidates can expect to work longer hours at times. The candidate’s rate will be based on experience and skill level.

Benefits

- (6) Paid National Holidays

- (40) hours sick leave after 3-months employment

- (80) hours paid vacation after 6-months employment (accrual basis)

- 401k Package with company matching after 1-year of employment

- Health insurance option

- Pre-tax commuter benefit program

How to Apply

Please submit your resume and cover letter for review.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

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Operations Manager

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Salary is commensurate with experience, education, and ability. Benefits include healthcare, 401K, and vacation.
Application Deadline: 
November 8, 2021

Duties include but are not limited to:

• Oversee organization and flow of office operations, including processes, systems, and managing inventory

• Manage daily team meetings & agendas, calendaring, and the overarching project outline, tracking flow of

multiple, concurrent projects and respective team member responsibilities

• Manage tech and utilities subscriptions and service liaising to ensure all runs up-to-date and smoothly

• Maintain digital accounting records and support with invoicing, expense reports, and budgeting

• Oversee marketing and communications content in printed materials & across multiple platforms

• Manage, execute, and grow product and art sales; Handle all art shipments & coordinate artwork donations and

consignments for semi-annual auctions with partners such as Christie’s & Artsy

• Oversee production of biennial coloring book & distribution of book donations to hospitals

• Maintain art inventory and storage (digitally in Airtable, onsite in office, and offsite storage facility)

• Prepare and update marketing materials and presentations

• Solicit and document feedback from healthcare partners on RxART projects

• Oversee hiring and supervision of quarterly interns and event volunteers

• Assist with all events (virtual and in-person)

REQUIREMENTS

• Demonstrated excellence in organizational, managerial, and communication skills

• Demonstrated pro-activeness, follow-through, integral team player, and discretion

• 5+ years of experience in similar role, preferably at a nonprofit/arts organization

• Experience in Microsoft Office, Adobe Creative Suites, Google Drive; MailChimp, Salesforce experience ideal

• Experience in WordPress/WooCommerce; MailChimp; Instagram, Linktree, Canva, Facebook, Twitter, LinkedIn,

Vimeo, YouTube

• Experienced IT skills

• Knowledge of and interest in contemporary art

• Superior written and verbal skills

• Bachelor’s Degree (required) in Arts Administration (MA a plus)

• Requires the ability to sit, stand, lift up to 35 lbs. and to use typical office equipment

• Full-time in person, Monday to Friday, 10 am – 6 pm, with occasional outside hours for special events

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Class Coordinator

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Salary: 
$17/hr
Application Deadline: 
10/20/2021

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Since our founding in 2009, TAC has offered a wide range of textile classes, including after school, mini camp, and summer camp options for kids, along with month-long, weekend, and drop-in workshops for adults. With over 200 adult classes per year and ongoing youth programs, we reach over 900 children and 1200 adult students at our Brooklyn location each year.

The Class Coordinator serves as the main administrative point of contact for all youth and adult classes, and supports the daily operations of the organization as needed. The Coordinator must be comfortable organizing and maintaining information across multiple platforms, both internally and externally (including an online registration system and the TAC website). The successful candidate will be highly organized, detail oriented, and committed to promoting and ensuring the success of all classes.

As the “face” of TAC, the Class Coordinator also provides responsive, high-quality customer service that enhances the general public’s understanding of TAC’s services and programs. The Coordinator will regularly respond to public inquiries made in person, online, and over the phone, working closely with other TAC staff to ensure the general public is informed about specific TAC classes, events, and programs. TAC students represent many diverse communities, abilities, geographies, and ages.  Sensitivity towards a wide variety of backgrounds and experiences, and a willingness to listen to and support others, is crucial to this role. 

The Class Coordinator reports directly to the Director of Operations, but also works closely with all members of the TAC team in regards to class management and daily operations. 

Due to the Part-Time nature of this role, the Class Coordinator is ideal for someone with a flexible schedule and/or artist looking for consistent work outside of their regular practice.

Schedule: Mondays 10:30pm - 3:30pm, Wednesdays 3pm - 10pm, and Saturdays 10:30am - 6:30pm (20 hours per week)

Essential Duties & Responsibilities:

Class Coordination:

  • Acts as main customer service contact for all instructors, students, and TAC staff regarding adult and youth classes in our Brooklyn location
  • Post all adult and youth classes to internal class registration system (Active), the TAC website, and internal calendar
  • Manage CourseHorse enrollments and all registration communications
  • Share weekly adult and youth class status updates with staff, communicating cancellations to students and instructors as necessary
  • Own full cycle of student communications: facilitate student registration process, class transfers and cancellations, waitlist registrations, class reminder emails, and follow-up evaluations
  • Own full cycle of instructor communications: send class reminder emails, manage material requests with Studio Manager, and follow-up evaluations
  • Support Director of Operations in promotional strategy for classes on an ongoing basis
  • Manage all discount and coupon codes for classes; process gift certificates 
  • Process internal class registration requests from staff, AIR, Work Exchange and interns
  • Support Director of Operations in the annual scheduling process of all youth and adult programs
  • Pull regular reports from Active (including enrollment, class rosters, financial, and waitlist information)
  • Present adult class reporting throughout the year to staff, analyzing data from the previous season and recommending any changes or enhancements to our adult class program
  • Prepare At Home Kits for shipping and pick-up
  • Manage and process Youth Programs and Adult Class scholarship applications
  • Update Open Studio sessions and update Open Studio hours on the website twice a week
  • Update information on the website as needed
  • Oversee coordination and bookings of TAC Birthday Parties, All Age Field Trips, Studio Visits, Group Classes
  • Communicate with Parents, Schools and potential customers
  • Manage communication with Bookkeepers for invoicing customers (for Field Trips, Group Classes, Studio Visits)
  • Hiring Staff for All Age Field Trips, Birthdays, Studio Visits, Group Classes
  • Maintain Calendar and communications with staff regarding upcoming events and studio needs
  • Perform other duties to support the Director of Operations of TAC as assigned
  • Customer Service:
  • Provide time-sensitive and knowledgeable telephone, e-mail, and online registration support to all student, parent, and general inquiries; manage front desk on assigned days
  • Support Director of Operations’ efforts to improve student experience and resolve escalated customer service issues
  • Serve as studio monitor during set hours: oversee Open Studio student check in, and payment at front desk
  • Provide studio tours and general TAC information to visitors as needed
  • Knowledge, Skills, & Qualifications:

Required:

  • One (1) year experience in communications, customer service, office administration, or a related field
  • Bachelor's degree or equivalent experience (4 years in a directly relevant field) 
  • Proven skills and aptitude to excel in a customer-focused and results-driven environment
  • Strong verbal and written communication skills
  • Ability to work well with others in a busy professional environment
  • Solid organizational skills, multi-tasking ability, and attention to detail
  • Demonstrated capacity to be reliable and highly productive
  • Must be a proactive problem-solver, adaptive to a growing, changing organization
  • Strong computer skills, with proficiency in Microsoft Office applications
  • Strong people-orientation, with demonstrated consensus-building and conflict resolution skills
  • Demonstrated effectiveness and ability with public speaking
  • Enthusiasm and dedication to the mission of Textile Arts Center

Preferred:

  • Administrative experience in an arts or educational environment
  • Experience in a public-interfacing position
  • A passion and knowledge of textile arts; curiosity to learn more and share information about our class offerings
  • Proficiency on a Mac platform; website and database management experience is strongly preferred

Pay Rate + Perks

The hourly rate for this position is $17 per hour. TAC is closed during set holidays, including Labor Day Weekend, Thanksgiving Break (usually 5 days), and Winter/Christmas Break (usually 2 weeks), Easter Weekend, Memorial Day Weekend, 4th of July weekend. Some off-site customer communication may be required through these times.

All TAC staff have access to free adult classes and Open Studio use during the course of their employment.

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