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Dance/NYC 2020 Symposium Coordinator

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$20/hour
Application Deadline: 
September 13, 2019

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Dance/NYC 2020 Symposium Coordinator Position:

Title:​ 2020 Symposium Coordinator
Location:​ New York City
Reports to:​ Manager of Justice, Equity and Inclusion Initiatives
Supervises:​ Volunteers, Production Crew
Coordinates with:​ Independent contractors, Vendors, and Sponsors
Status:​ Temporary Part-time, effective immediately,
 

September 16, 2019-April 15, 2020, 20 hours per week, with additional hours on week of event (March 16-22, 2020)

Dance/NYC’s mission is to promote the knowledge, appreciation, practice, and performance of dance in the metropolitan New York City area. It embeds values of equity and inclusion into all aspects of the organization. It works in alliance with Dance/USA, the national service organization for professional dance. It seeks a Symposium Coordinator who will be responsible for, and exercise discretion and independent judgment regarding, all aspects of implementing and execution of Dance/NYC's yearly Symposium.

The Dance/NYC Symposium is the only gathering of its kind for the dance community in the metropolitan New York City area. It aims to share information and innovation and to stimulate awareness, interest, and ongoing engagement in dance. The 2020 Symposium will be hosted campus style at Hunter College on March 20-21 and will make us use of multiple studios for simultaneous panel discussions, case studies, interactive workshops, a networking lunch, and more.

Essential Functions, Duties and Responsibilities:

● Reporting to the Manager of Justice, Equity and Inclusion Initiatives and working with the Programs Assistant, Communications Contractor, and Communications Assistant, execute all Symposium-specific responsibilities which include:

Strategy (20%):

  • Develop replicable event tools, schedules, workflows and budget plans.
  • Embed accessibility and inclusion into every aspect of event planning and management (i.e. vender relations, tech gear rental, catering, floorplan, volunteer training, etc).

Production (50%):

  • Establish and maintain a positive, professional relationship with venue presenters through effective, accurate, timely, and reliable communication and action.
  • Supervise the running of the event (i.e. wayfinding, signage, etc); stage management day of the event (i.e. load-in, event registration, A/V device setup, contingency plans, etc) and production and staff crews.
  • Work effectively with all vendors, including catering, multimedia, security, and volunteers; communicate frequently.
  • Assist in maintaining RSVP and ticketing records, and gather attendee feedback through post event survey.

Volunteer Management (15%):

  • Manage the recruitment and training of volunteers, including but not limited to: placing and tracking online recruitment, providing training for different types of volunteers (i.e. month-of, week-of, day-of).
  • Designate specific roles to volunteers; overseeing and troubleshooting during the event.

General Administration (15%)

  • Work collaboratively with Programs Team to execute on additional administrative tasks and support organizational priorities and as they arise

Qualifications:

The ideal candidate will have relevant prior event management, public speaking, solid grammar; writing and proofreading skills, customer service, and facilitation experience. They will be focused, data-driven, strategy minded, and thrive in fast-paced startup environments. They will be methodical, with excellent planning and time management skills, and able to advance multiple projects simultaneously while meeting deadlines. They will have expertise in event planning, production, and technical production. They will be current on and comfortably engage with emerging technologies, and demonstrate a commitment to technology solutions in the social enterprise space. They will be comfortable working with Microsoft Office Suite, Google Apps, and Adobe Acrobat, and have an aptitude for working with online and mobile applications (i.e. Eventbrite, NeonCRM, SurveyMonkey, Surveygizmo, etc). Previous work experience with a wide range of audience and people with disabilities are highly preferred.

Compensation:​ $20 per hour, paid semi-monthly.

Location​:

The Dance/NYC offices are located on the Garden Floor (ground floor) of the Mertz Gilmore Foundation, in the Union Square neighborhood of Manhattan.  Access to the Garden Floor entrance includes a two-step descent. A lift to the entrance will be available in the coming months. An accessible bathroom is available onsite. Elevators are not available in the building.

Dance/NYC is an equal opportunity employer. Employment is offered without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, ancestry, political belief or activity, or status as a veteran. The policy applies to all areas of employment, including recruitment, hiring, training and development, promotion, transfer, termination, layoff, compensation benefits, social and recreational programs, and all other conditions and privileges of employment in accordance with applicable federal, state, and local laws. It is the policy of Dance/NYC to comply with all the relevant and applicable provisions of the Americans with Disabilities Act (ADA). Dance/NYC does not discriminate against any qualified Employees or job applicants with respect to any terms, privileges, or conditions of employment because of a person’s physical or mental disability. Dance/NYC makes reasonable accommodation wherever necessary for all Employees or applicants with disabilities, provided that the individual is otherwise qualified to safely perform the duties and assignments connected with the job and provided that any accommodations made do not require significant difficulty or expense.

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Programs Manager Intern

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Varies with experience
Application Deadline: 
9/15/19

Programs Manager Intern will work closely with Artistic and Executive Directors to assist in management of company progrms in Performance and Eductional Outreach. Hours vary depending on current obligations of the company but average 6-10/week. Compensation is avaiable for work in our engagements and college/university credit. The ideal intern will be passionate about arts administration, have some expereince with working with arts organizaiton and good interpersonal skills. Proficiently in use of social media, scheduling, and other databse/orgnizational skills is preferred. The Programs Manager Intern will develop useful arts administration skills wokring with experienced directors.  

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LEAP Visual Art Teaching Artist

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We are seeking passionate, experienced teaching artists with a vested interest in arts and academic integration for long term teaching opportunities at our partner schools in all five boroughs. Teaching artists must have demonstrated previous experience teaching the visual arts, ideally in NYC public school settings. We are seeking educators who share our belief in the power of experiential learning.

At LEAP, the the visual arts use imagination, observation, and hands-on invention to explore two and three dimensional media. Visual arts programs explore a wide array of forms, including painting, drawing, printmaking, collage, and sculpture to develop skills of experimentation and exploration with conventional and non-conventional materials.

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BILINGUAL COMPANY MANAGER FOR NATIONAL TOUR

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Flamenco Vivo Carlota Santana Seeks a COMPANY MANAGER for our National Tour January 6- February 19, 2020.   Must be bilingual Spanish/English or have a working knowledge of Spanish.

Main Responsibilities Include: 

Pre-Tour: 

Coordinate pre-tour details:
Confirm all travel arrangements/with Booking Manager
Rent cars/vans 
Confirming hotel reservations and making new reservation if needed.
Oversee tour itinerary with Stage Manager 
Oversee Flight reservations
 
             
During Tour:

Oversee general operations while on tour. Serve as main point-of-contact for Flamenco Vivo Staff, Company Members.
Maintain daily communication with Flamenco Vivo, Stage Manager and Artistic Manager to ensure all details are in order as well as to assess immediate needs and concerns.
Confirm with Stage Manager a daily itinerary outlining Company needs and plans for execution.

Drive Van: 
Transport artists to and from any tour function including but not limited to: from airport to hotel, from hotel to venues (rehearsals, performances, classes, public engagements, etc.) from venue or hotel to meals.
Confirm directions to/from airports, hotels, intercity travel to ensure timely departure and arrival to all tour obligations.  
Assess vehicles each day to maintain safety standards, plan ahead for departures (ie gas up evening before departures, etc.)

Supervise and execute all loading and unloading of company equipment/luggage ensuring proper arrival to/from airports, hotels, venues, etc.
 
 

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FULL-TIME CASTING INTERNSHIP - IMMEDIATE HIRE

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Unpaid

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Laura Stanczyk Productions & Brick Wall Theatrical LLC. is seeking an energetic, hard-working, highly organized person for a FULL-TIME internship.

***PLEASE ONLY APPLY IF CURRENTLY A STUDENT, OR ON LEAVE FROM SCHOOL***

Position starts ASAP and continues through Christmas.

Current and past casting projects include Broadway's Titanic (Upcoming), The Secret Garden (Upcoming), Side Show, After Midnight, A Night With Janis Joplin, Follies, Lombardi, Ragtime, Radio Golf, The Seafarer, Coram Boy, the Broadway Center Stage series at The Kennedy Center, as well as the National Tour of Dirty Dancing, Ghost Brothers of Darkland County, Women Rock!, The Woman In Black, the Kennedy Center & La Jolla Playhouse's revival of Side Show, the 2011 production of Follies at the Kennedy Center, the Randy Newman Musical Harps And Angels at the Mark Taper Forum, Ahrens and Flaherty's The Glorious Ones at Lincoln Center, Damn Yankees and Cotton Club Parade at City Center Encores. Regional clients include The McCarter Theater, The Shakespeare Theatre Company of Washington DC, Hartford Stage, The Kennedy Center, The Wilma, The Alley Theatre, The Signature Theatre of Washington DC, The Drury Lane, Chicago Shakespeare Theatre, Pennsylvania Shakespeare Festival, The Studio Theatre & Arena Stage. Internationally, Brick Wall Theatrical casts in Ireland and the UK.

The intern will work directly with the Casting Director and Casting Assistant. Responsibilities include: maintaining all office databases and files, corresponding with agents and managers, scheduling, building session sheets, and assisting in auditions. This position requires a highly organized, self-motivated individual with a pleasant phone manner, and excellent social skills. Previous experience in casting or representation is helpful, but not required.

Our office hours are Monday-Friday from 10am-6pm. This internship is a great opportunity to have a hands-on experience in the casting process and has the possibility of developing into a paid position. This internship is unpaid.

FULL-TIME internships are Monday-Friday, 10am-6pm.

 

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Dance/NYC Operations Manager

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$45,000 - $54,000 commensurate with experience
Application Deadline: 
September 13, 2019

Title: Operations Manager

Location: New York City

Reports to: Executive Director

Supervises: Interns, Volunteers, Select Contractors

Status: Full-time, Exempt position with opportunity for career growth within the organization, starting October 1, or as soon as

possible

Dance/NYC's mission is to promote the knowledge, appreciation, practice, and performance of dance in the metropolitan New York City area. It embeds values of justice, equity, and inclusion into all aspects of the organization. It works in alliance with Dance/USA, the national service organization for professional dance. The organization achieves its mission through its four (4) core programs: leadership training, networking and convening; action-oriented research; technology and visibility; and grantmaking. It seeks to add a key member to its current staff (four full-time and three part-time employees), who will assume responsibility for office management and administration.

Duties and Responsibilities:

Office Management:

Reporting to the Executive Director and working with key staff:

  • Establish and maintain up-to-date records of office management practices
  • Manage organizational scheduling and track deliverable dates and internal and external deadlines across projects (fiscal management, fundraising, communications, and programs), with input from all relevant stakeholders
  • Manage organizational CRM database (NeonCRM), including but not limited to:
  •           Data entry, list creation, and report exports
  •           Train staff to use platform
  • Liaise with vendors and coordinate contracts and purchases
  • Respond to constituent inquiries (mail, phones)
  • Trains staff on operations systems
  • Manage weekly staff meetings
  •           In coordination with staff, compose and circulate weekly meeting agendas
  •           Take meeting minutes and circulate to staff post meeting
  • Support other areas of general administration as needed

Facilities Management:

Reporting to the Executive Director and liaising with relevant stakeholders:

  • Manage facilities and liaise with building management from Mertz Gilmore Foundation to execute on their policies and procedures
  • Manage office technology and coordinate with IT consultant to keep systems (WiFi, server, VPN, Google Suite and Drive, etc.) updated and running properly, including troubleshooting system issues

Fiscal Coordination and Compliance:

Reporting to the Executive Director and financial consultants:

  • Coordinate and track all aspects of ongoing fiscal management, executing policies and procedures to ensure-audit readiness, including but not limited to:
  •      Bookkeeping:
  •           Maintain accurate ledgers by recording financial transactions (invoices, accounts payable, accounts receivable, sales receipts,              credit card transactions) in the organization’s accounting software (Quickbooks)
  •           Reconcile accounts
  •           Report exports
  •           Process bi-monthly payroll
  •           Coordinate bank deposits
  •      Prepare yearly audit materials (includes finalizing 2018 audit of financial statements)
  •      Participating in organizational budgeting and financial strategy
  •      Prepare fundraising materials as requested
  •      Manage Dance/NYC’s fiscal sponsorship relationship with fiscal sponsee, includes light bookkeeping (deposits, accounts payable,         and quarterly reporting)
     

Human Resources:

Work with Executive Director to develop and implement organizational human resource systems, assuming primary responsibility for:

  • Tracking the execution of policies and procedures as outlined in the organization’s Employee Handbook
  • Onboarding all new employees, interns, and volunteers
  • Managing employee HR platform (ADP) and benefit programs
  • Coordinating yearly employee reviews
  • Manage staff wellness and professional development initiatives
  • Managing relationships with independent contractors as directed by Executive Director

Additional Service:

  • Provide support to the Board and Committees, as requested by the Executive Director and/or Manager of Development and Grantmaking, including but not limited to: managing catering and booking meeting space
  • Provide support to Executive Director on new initiatives as they arise

Qualifications:

The ideal candidate will have relevant prior administrative and financial experience (Quickbooks knowledge and practice is a plus). They will be future focused, data driven, strategy minded, and thrive in startup environments. They will be methodical and detail oriented, with excellent planning and time management skills, and able to advance multiple projects simultaneously while meeting deadlines. They will be current on and comfortably engage with emerging technologies and demonstrate a commitment to technology solutions in the social enterprise space. They will be versed in the arts and culture landscape.

Compensation: Includes salary of $45,000 - $54,000 based on experience and competitive benefits.

Dance/NYC is an equal opportunity employer. Employment is offered without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, ancestry, political belief or activity, or status as a veteran. The policy applies to all areas of employment, including recruitment, hiring, training and development, promotion, transfer, termination, layoff, compensation benefits, social and recreational programs, and all other conditions and privileges of employment in accordance with applicable federal, state, and local laws. It is the policy of Dance/NYC to comply with all the relevant and applicable provisions of the Americans with Disabilities Act (ADA). Dance/NYC does not discriminate against any qualified Employees or job applicants with respect to any terms, privileges, or conditions of employment because of a person’s physical or mental disability. Dance/NYC makes reasonable accommodation wherever necessary for all Employees or applicants with disabilities, provided that the individual is otherwise qualified to safely perform the duties and assignments connected with the job and provided that any accommodations made do not require significant difficulty or expense.

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