project management

The Project Co-ordinator

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Application Deadline: 
17th February 2023

JOSEPH WALSH STUDIO

Joseph Walsh Studio, situated in County Cork, Ireland, encompasses a design studio, workshop, gallery and archive. Here art, craft, design and technical innovation merge in the creation of exquisite and expressive pieces that open up new possibilities in material and form. Joseph Walsh’s works, from monumental scale sculptures to one-of-a-kind site-specific commissions and collectible design editions, can be found in significant international public and private collections.

JOB DESCRIPTION

Working on-site under the direction of the Gallery Manager, The Project Co-ordinator will work in the Joseph Walsh Studio Gallery Business Unit [BU] that represents and communicates the work of Joseph Walsh, while also working closely with the Design Team [who research and develop  Joseph Walsh’s concepts] and the Workshop Team [who realise them].  They will have  a clear understanding of each BU’s function and objectives and will contribute to their respective KPI’s in relation to setting objectives and achieving goals. The Project Co-ordinator will oversee the successful delivery of the Studio’s project schedule and exhibition and events programme. They will have commercial awareness, devise and implement best practice policies and procedures and provide the Gallery Manager with a progress report prior to each quarterly management meeting. The Project Co-ordinator will be flexible and will assist other members of the Team, if and when required, to ensure the Studio meets its overall objectives.

THE ROLE

  • Co-ordinate the Studio’s project schedule –in conjunction with the Gallery, Design Studio and Workshop teams - and oversee the effective and efficient delivery of this schedule.
  • Oversee and monitor production schedules, adjust – if necessary - and resolve issues in a timely and effective manner.
  • Co-ordinate the Studio’s exhibition and events schedule - in conjunction with the Gallery Team - and manage the effective and efficient delivery of this schedule.
  • Manage transport logistics.
  • Contribute to the Workshop and Design Studio purchasing schedule.
  • Be responsible for the documentation of best practice procedures and processes for all relevant functions.
  • Work with the Gallery BU and finance teams to monitor budgets and manage costs.
  • Communicate clearly and effectively with other team members, suppliers, subcontractors and stakeholders.

THE IDEAL CANDIDATE WILL HAVE:

  • Excellent project and time management skills.
  • Excellent presentation and organisational skills.
  • Excellent verbal and written communication skills.
  • A proficiency in MS and Mac.
  • The ability to create new internal systems where required.
  • The ability to work on their own initiative and achieve deadlines.
  • A full clean driving licence [essential].

Gallery Assistant

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Application Deadline: 
17th February 2023

JOSEPH WALSH STUDIO

Joseph Walsh Studio, situated in County Cork, Ireland, encompasses a design studio, workshop, gallery and archive. Here art, craft, design and technical innovation merge in the creation of exquisite and expressive pieces that open up new possibilities in material and form. Joseph Walsh’s works, from monumental scale sculptures to one-of-a-kind site-specific commissions and collectible design editions, can be found in significant international public and private collections.

JOB DESCRIPTION

The Gallery Assistant works in the Joseph Walsh Studio Gallery Business Unit [BU] under the direction of the Gallery Manager. Working on-site, the Gallery Assistant will have a clear understanding of the Unit’s function and overall objectives. They will attend all alignment meetings, report twice weekly at Gallery BU meetings and will provide the Gallery Manager with a progress report prior to each quarterly management meeting. The Gallery Assistant will also contribute to the Gallery BU’s KPI’s in respect of setting objectives and criteria for assessment. The Gallery Assistant will be flexible and will assist other members of the Gallery Team, if and when required, to ensure the BU meets its overall objectives.

THE ROLE

  • Dealing with client communications [working closely with both the Creative Director Associate and Gallery team]
  • Co-ordinating client experiences/visits [working closely with the Gallery team]
  • Dealing with client services
  • Gallery maintenance
  • Exhibition planning [working closely with both the Creative Director Associate and the Gallery team]
  • Managing the contacts database
  • Managing the works database
  • Managing the Calendar of Activities
  • Participation in the development and implementation of communications and marketing strategies to build strong and long-term relationships with high level clients and Cultural institutions.
  • Participation on the development and implementation of the sales strategy [working closely with both the Creative Director Associate and the Gallery team]

THE IDEAL CANDIDATE WILL HAVE:

  • Excellent presentation and organisational skills.
  • Excellent verbal and written communication skills.
  • A proficiency in MS applications and Mac [essential].
  • Experience in using social media platforms.
  • Experience of website management tools [preferable].
  • The ability to work on their own initiative and achieve deadlines.
  • A full clean driving licence [essential].

Events and Operations Associate Manager

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Salary: 
63,000
Application Deadline: 
2/28/2023

Events and Operations Associate Manager

Performing Arts Workshop

63k annual salary, full time-exempt

 

About Performing Arts Workshop

Performing Arts Workshop is a nonprofit organization established in 1965 with a mission to help young people develop critical thinking, creative expression, and essential learning skills through the arts. The Workshop brings arts instruction to more than 2000 students ages 3-18 each year through residencies in dance, music, spoken word, poetry, theater arts, visual arts, and media arts.

 

We believe that access to sustained, sequential instruction in an art form should be part of every young person’s education and development. Because of ongoing disparities in such access, we advance equity by prioritizing partnerships which allow us to work with historically underrepresented groups including Black and Brown communities, low-income communities, immigrant communities, indigenous communities, and LGBTQIA+ communities.

 

Performing Arts Workshop aspires to be a leading organization in arts education. We cannot achieve this without realizing our core values of both inclusion and excellence. This requires sustained focus on equity in all our efforts to recruit, hire, promote, and retain an exceptionally well-qualified staff.

 

Position Description: The Events and Operations Associate Manager (EOAM) is responsible for leading the Geneva Powerhouse (GP) Rental Program, and managing our GP arts and cultural center and office hub. This pivotal role will center Black and Brown communities, low-income communities, immigrant communities, indigenous communities, and LGBTQIA+ communities and will ensure we engage in accessible anti-racist rental practices. They will manage and lead in timely and proactive event  scheduling and  staffing for the Geneva Powerhouse, building partnerships with the district 11 community and beyond, and event opportunities initiated by Performing Arts Workshop. Additionally, they will support with the marketing of the GP space.

 

The EOAM is also responsible for overseeing admin operations and will work closely with all departments (program, finance, development), as well as with the city of San Francisco to make sure city regulations are followed. This position requires the candidate to be comfortable working independently as well as collaboratively with the Workshop team. The OEAM will be onsite Monday through Friday between the hours of 9am-5pm.  Although the organization works to notify staff in advance of schedules, this particular role requires some flexibility.  Times and days may shift earlier or later pending on facilities and event needs. Weekend participation will be required at times for staff Learning & Growths (formally called Professional Development) and events led by the organization. Performing Arts Workshop is committed to being intentional about requiring in person work, so if there are opportunities to work remotely while fulfilling tasks, the EOAM may do so. The EOAM will report to the Data and Program Manager.

 

Major Responsibilities:

 

Anti-Racism and Leadership

  • Provide overall support toward achievingthe Workshop’s mission and  upholding anti-racist organizational  practices, in accordance to the Workshop’s Pro-Black accountability plan, and statement in defense of Black Lives

  • Provide technical support and actively participate in the organization’s monthly learning and growth meetings

 

Geneva Powerhouse Rentals Program

  • Support in developing marketing materials and enacting an outreach to promote the Geneva Powerhouse Arts and Cultural Center

  • Review, analyze, and improve the rental and scheduling system

  • Field rental inquiries, execute rental contracts, and perform site visits with prospective partners,renting artists, community members, and companies

  • Collaborate with staff to keep public health & safety and emergency policies and procedures up to date, including COVID-19 protocols. Communicate and implement policies among event staff and artists at the Geneva Powerhouse

  • Facilitate ongoing and responsive communication between artists, technicians, and other staff as needed to ensure events proceed as intended by renters and Performing Arts Workshop alike

  • Schedule necessary event staff (evening/weekend staff, technicians, house managers, box office personnel) for renters and all publicly-attended events

  • Cultivate meaningful relationships with colleagues, constituents and community members, in the ethos of Performing Arts Workshop methodologies

  • Support the Executive Co-Directors and Development team to track and collect Geneva Powerhouse participation, rentals, and revenue data through Salesforce and google documents 

 

Geneva Powerhouse and Office Hub Facilities Management

  • Working closely with external vendors, partner organizations, landlords , and San Francisco’s Park and Rec, manage the Geneva Powerhouse and Office Hub facilities

  • Manage an on-call Facilities and Events Associate, and janitorial team for the Geneva Powerhouse and Office Hub

  • Oversee tracking and reordering of cleaning and utility supplies for both facilities

  • With support of the Data and Program Manager and  Executive Co-Directors, troubleshoot all issues pertaining to the Geneva Powerhouse and Office Hub facilities as they arise

  • Coordinate and process mail, deliveries, and online orders

 

Office and Technology Support

  • Responsible for organizing, delegating maintenance, and checking out of all equipment and technology (usage, training, acquisition, replacement, maintenance, delegating up keep), procurement and organization of office supplies, and physical safety and maintenance. Responsibilities include lifting 25lb packages and items.

  • In coordination with  program staff, the position manages arts supply , ordering, distribution, and careful grant budget tracking.

 

Meeting and Calendar Support

  • Work closely with staff from all departments to support group meetings which includes, but is not limited to, arranging space, ordering food and supplies, and occasionally taking notes.   

  • Maintain Google meeting calendar and organize staff assignments for monthly staff meetings.

  • Translate yearly organizational calendar to google calendars

  • Post Board of Directors meeting dates to a public forum. Attend quarterly meetings to support meetings by running Zoom, supporting Executive Co-Directors in sharing documents during meetings if needed.  

 

Marketing and Communications Support

  • Work with staff to coordinate timing, content, and execution of blog posts, and website updates. 

  • Manage the relationship with the website vendor. Project manage all updates, changes, and additions to the website with the vendor.

  • Work with the Executive Co-Directors on social media strategy and implementation, and maintenance of a marketing editorial calendar. 

  • Assist as needed with mailings and outreach to donors and the community.

  • Manage social media postings

 

Staff Supervision and Development

  • Manage, train, and support up to two staff members. 

 

Required Skills and Qualifications:

  • Proven ability to work independently and take initiative in decision-making and problem-solving 

  • Willingness to manage and assist with small tasks 

  • Project management skills to lead on large projects 

  • Excellent attention to detail

  • Highly organized and able to manage multiple ongoing tasks with long timelines

  • Personal connection to an equity and social justice-based mission

  • Excellent written and verbal communication and interpersonal skills

  • Knowledge of computer applications, including Windows, MS Word, MS Excel, and Google Apps 

  • Commitment to work in a fast-paced nonprofit environment that also values work/life balance 

  • Demonstrated ability to coordinate multiple people to achieve tasks

  • Experience addressing the technological and physical needs of an office or other environment

  • Experience facilitating group work and/or managing staff

 

Exceptional Qualifications:

  • 2 - 3 years previous work experience

  • Knowledge/experience with rental software or platforms, web-based software; preference for Salesforce, Mailchimp, and Adobe Creative Suite (InDesign), Canva applications

  • Knowledge of social media (Facebook, Twitter, Instagram, Wordpress, LinkedIn) and best practices

  • Interest in professional and personal learning and growth  

  • Knowledge of, and interest in, the Bay Area arts education community

  • Languages spoken: Spanish, Cantonese, Filipino/Tagalog

 

Work Environment and Physical Requirements:

Typical office & art center environment

Ability to lift up to 25 pounds

 

This is a full-time, exempt position with a salary of $63,000k. The nature of the position requires on-site presence for all/most of the work week.

 

Workshop benefits include:

Comprehensive medical, vision and dental insurance for employees and their dependents – 100% of the employee only premium covered by Performing Arts Workshop. 

Generous Paid Time Off -- minimum of 20 days, as well as 11 holidays

Life and Disability insurance

Other forms of voluntary benefits

 

Application Guidance:

Please submit a cover letter and resume to hiring@performingartsworkshop.org. Please use “Events and Operations Associate Manager Application” in your email subject line. The cover letter should address why anti-racist practices are important for you as an individual and as a staff member of an organization, what qualifies you for this position, what interests you about the position, how you would be successful in this position, and what connects you to the Workshop’s mission. We will consider content, grammar, and spelling in cover letters. Please be sure to proofread your submissions.

 

 

Application Deadline: Open until filled. No phone calls, please.

 

Applicants must email a resume and cover letter for consideration. Only complete applications emailed directly to hiring@performingartsworkshop.org will be reviewed. All complete applications will be reviewed, and all complete applications for candidates that meet the required qualifications will be considered.

 

Candidates must reside or be willing to relocate to California to be eligible for a position with Performing Arts Workshop. Performing Arts Workshop does not currently offer relocation assistance.

 

Candidates advancing through the interview process will be asked for references. The Workshop will make accommodations for references in multiple languages, as well as references from hearing and visually-impaired individuals.

 

Performing Arts Workshop is an equal opportunity employer and seeks workforce diversity with respect to race, ethnicity, culture, gender, age, sexual orientation, and physical abilities.

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