Registrar

Perrotin Los Angeles seeks a full-time Registrar to join our team. 

The Registrar works closely with the gallery’s exhibitions, operations, sales, and finance teams locally, in the US, and internationally. The role is responsible for coordination of all incoming and outgoing shipments related to exhibitions, showrooms, art fairs, and special projects. 

The candidate will be a strong team player and highly organized with knowledge of best practices related to condition reporting, handling, packing, crating, transportation, shipping, storing, and insuring of artworks; familiarity with US and international shipping procedures, and customs and tax regulations; experience in art handling and inventory management; and a track record of working with a US and international network of shipping companies and customs brokers.

Attention to detail, and ability to exercise professional judgment, prioritize and meet tight deadlines are vital to the role; as are excellent communication skills, discretion, and ability to work collaboratively and independently.

This position is full-time, Monday through Friday, and may require flexibility for additional hours based on the needs of the gallery. This in-person position is based in Perrotin’s Mid City gallery but may require some travel and work from other locations.

Responsibilities include but are not limited to: 

Exhibitions, fairs, special projects, showroom viewings, and general inventory (on- and off-site)

·       Organize, monitor and manage incoming and outgoing shipments and logistics, both domestic and international.

·       Liaise with the gallery’s global team, artists, clients, consignors, lenders, external exhibition organizers, and vendors, to ensure accurate artwork information, handling/packing/crating instructions and installation instructions are provided to shippers, handlers, clients, and appropriate receiving parties.

·       Document the condition of incoming and outgoing artworks, and create and file condition reports.

·       Liaise with artists, artist studios/liaisons and vendors on framing, fabrication and conservation/restoration as needed.

·       Liaise with insurance and customs brokers to obtain certificates and bonds.

·       Obtain competitive estimates for required services, prepare and monitor budgets.

Post-sale deliveries and associated client services

·       Maintain an understanding of current US state sales tax laws in relation to invoicing and shipping, working with the sales and finance teams to ensure accurate sales tax billing

·       Liaise with the sales team and their clients to initiate and coordinate post-sale pick-ups and deliveries, including obtaining competitive estimates for framing, packing, crating, shipping, installation, insurance, conservation/restoration and other services where required.

·       Act as the client’s liaison where needed for required for delivery and installation scheduling, needs.

·       Prepare invoices to clients for shipments, and submit payments for shipments for vendors.

·       Prepare release forms to clients and their shippers for pick-up of artworks.

·       Follow up with shippers to obtain proof of delivery and other documentation required for compliance purposes.

Inventory management

·       Coordinate transport and release of artworks to and from the gallery and storage locations, preparing and filing related paperwork.

·       Maintain the on- and off-site inventory database, updating movements and locations, and uploading relevant shipping and customs documents.

·       Manage all incoming and outgoing paperwork for all associated locations.

·       Conduct regular condition reports and inventory audits.

·       File updates with the insurance broker.

·       Prepare reports as required.

Key skills and experience: 

·       The ideal candidate will have at least three years of experience with similar duties to those outlined above, working in a full-time role as a registrar at a contemporary art gallery, fine art shipping company, or art institution.

·       Experience with secondary market consignments a plus.

·       Proficiency with a Mac-based environment, including Google Suite (Gmail, Calendar, Sheets), Microsoft Office Suite (Word, Excel, PowerPoint), and Adobe Acrobat Pro.

·       Proficiency with Adobe Photoshop and InDesign a plus.

·       Valid CA driver’s license.

·       Ability to lift 25 pounds.

Compensation and benefits:

This is a full-time position. The working hours for this position are Monday to Friday, 9:30 am to 6:00 pm. Additional hours of work will be occasionally required.

The pay scale is $72,000–82,000 annually. Salary is commensurate with experience.

Benefits for full-time employees, following a waiting period, include:

·       Medical insurance (subsidized)

·       Dental and vision insurance (subsidized)

·       Paid sick leave

·       Paid holidays

·       Paid vacation

·       Paid gallery closures

·       Participation in a 401k retirement plan (with employer contribution)