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Executive Team Administrative Manager

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Base Salary is $50,000.00
Application Deadline: 
Open until filled

This forward-facing team member will demonstrate professional maturity while providing exemplary executive support services and project management to a four-person executive leadership team. This position will play a critical role in the coordination of cross-departmental reporting, data gathering and research in support of South Arts programmatic and funding initiatives. They serve as the non-management staff liaison to the Board of Directors and will exceed in providing exceptional support services for all board related meetings and activities.

Responsibilities:

Executive Services

Draft correspondence, agendas, and meeting minutes for senior management for committee meetings, speaking engagements, advancement and internal staff meetings

Conduct research and provide project management for senior management

Contact tracking and communications for senior management before and after trips

Set appointments and itineraries for the executive leadership team

Coordinate events and meetings related to projects and programs to include but not limited to:

Overseeing meeting/event logistics

Reserving any needed venues and equipment

Catering services coordination

Communicating with participants/constituents

Preparing documents, contracts, presentations and talking points

Advancement

Research and project management

Track philanthropic requests, pledges and contributions

Manage and update donor database and generate reports as needed

Manage donor lists and prepare mailing materials like invitations, solicitations and newsletters

Draft newsletters and other correspondence including key coordination of an annual report

Strategic Alliance

Draft correspondence to third party organizations, foundations and individuals as directed by senior management for strategic alliance follow-up

Assist in drafting speeches and talking points for South Arts representatives for meetings with other Regional Arts Organizations and various other grantor and foundation functions, meetings and conferences

Board of Directors

Draft correspondence, agendas, meeting minutes for board and committee meetings

Provide administrative support services to the Board of Directors, and provide all logistical planning for Board of Directors’ meetings, including preparation of materials, logistics for committee and board convenings, and all hotel and travel plans

Create on-line board materials for Board of Directors and maintain updated contact information for Board of Directors and committees

Maintain board related records, lists and meeting minutes as per South Arts retention policies

Provide support for board committees

Programs

Enters program data into information management and data storage software and maintains the accuracy of that data

Assists with tasks related to program assessment, evaluation, and grants administration

Provides support with monitoring, tracking and reporting on programmatic activities

Creates presentation documents about programs

Serves as point of contact for programs, including contact with program directors, board of directors’ program committee, program partners, and program collaborators.

Stays abreast and maintains knowledge of South Arts, its activities, programs, and events

General

Support and update databases and run database reports as requested

Coordinate mailings as needed

Handle various projects as assigned; such as, management of travel stipends for a conference, to include:

Notifying potential recipients of the availability of the stipend

Tracking of responses

Managing registration for those attendees

Following the internal procedures to request payment of those stipends to the accounting department

Any other related tracking, correspondence or follow-up for the assigned project

Create, read, analyze, file, retrieve and organize organizational documents

Conduct and analyze research for the Vice President of Advancement and senior management

Required Knowledge

Office Administration and Management - Thorough knowledge of business and management principles involved in planning, resource allocation, and coordination of people and resources; Comprehensive knowledge of administrative office procedures and systems

Customer Service - Thorough knowledge of principles and processes for providing excellent internal and external customer service

Government Operations - General knowledge of government operations and related state, federal and local agencies and organizations

Advancement – General knowledge of non-profit fundraising practices and familiarity with foundation research and grant-writing

Technology - Knowledge of office electronic equipment, and computer hardware and software

Required Skills

Critical Thinking – Uses logic and reasoning to understand, analyze, and evaluate complex situations and research information to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to the training needs identified; Combines pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events)

Written Communication — Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information

Interpersonal Relationships — Develops and maintains cooperative and professional relationships with employees at all levels of the organization to include representatives from other departments and organizations

Judgment and Decision Making — Evaluates the best method of research and then exercises appropriate judgment in establishing priorities and resolving complex matters; Considers the relative costs and benefits of potential actions to choose the most appropriate one

Required Abilities

Communication – Excellent ability to communicate complex ideas and proposals effectively so others will understand to include preparation of reports, agendas, and policies. Excellent ability to listen and understand information and ideas presented verbally and in writing. Ability to handle all interactions and issues with poise, tact and diplomacy and in a confidential manner

Coordination of Work — Ability to establish and implement effective administrative and management programs and procedures. Ability to plan and organize daily work routine. Establishes priorities for the completion of work in accordance with sound time-management. Estimates expected time of completion of elements of work and establishes a personal schedule accordingly. Implements work activity in accordance with priorities and estimated schedules. Maintains a calendar for meetings, deadlines and events

Accounting/Budgeting - Ability to perform arithmetic, algebraic, and statistical applications. Ability to employ economic and accounting principles and practices in the analysis and reporting of data

Requirements

A bachelor's degree in a field such as public relations or communications

A minimum of five years’ experience in arts administration or other pertinent areas and three years’ experience managing projects and/or program; some experience with non-profit advancement/fundraising processes strongly preferred

Excellent writing and oral communication skills

Basic knowledge of MS Office, with advanced knowledge of:

Outlook – scheduling meetings, managing calendars, use of rooms and other advanced functions; also managing, importing and exporting contacts; task management

Word – document formatting, review options/tracking, mail merge, layout options

Excel – spreadsheet creation; column and row formatting; data sorting; page formatting, including borders, gridlines, and use of headers and footers

Basic knowledge of online systems such as:

CMS – web portal support systems

CRM – customer relationship management systems, specifically Sales

Grant tracking systems

Event/program registration systems

Basic knowledge of creating marketing/promotional level documents for internal or public-facing use

Physical Requirements:

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time

The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication of parts at distances close to the eyes

Use of fingers: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling

Salary and Benefits:

Salary Base – $50,000.00

Benefits –South Arts offers an excellent benefits package that includes health, dental, and life insurance; long-term and short-term disability; vacation; paid holidays; and a 403(b) plan with company match.

South Arts’ mission is Advancing Southern vitality through the arts. South Arts is a non-profit regional arts organization founded in 1975 to build on the South’s unique heritage and enhance the public value of the arts. South Arts’ work responds to the arts environment and cultural trends with regional perspective. South Arts’ offers an annual portfolio of activities designed to address the role of the arts in impacting the issues important to our region, and to link the South with the nation and the world through the arts.

The organization works in partnership with the state arts agencies of Alabama, Florida, Georgia, Kentucky, Louisiana, Mississippi, North Carolina, South Carolina, and Tennessee. It is funded by the National Endowment for the Arts, member states, foundations, businesses and individuals.

For more information about South Arts, please refer to our website at www.southarts.org

Equity Statement:

South Arts is an inclusive employer and adheres to Equal Employment Opportunity Commission standards. South Arts does not and shall not discriminate on the basis of race, color, ethnicity, national origin, religion, age, disability, genetic information, gender, gender expression, sexual orientation, pregnancy, marital status, military status, economic status, or geographic location in any of its activities or operations.

 

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Marketing and Audience Services Associate

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TBD
Application Deadline: 
Sept. 3, 2019

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Reports to:Director of Communications and Marketing

Qualifications

Strong verbal and written communication skills and customer service experience required. Must be highly organized and detail oriented. Must possess a 4-year degree. Strong interest in and knowledge of modern dance preferred. Experience with social media and Excel required. Experience with Photoshop and Wordpress desirable.

Job Summary

The Marketing and Audience Services Associatewill assist with box office and all other marketing activities and will work with the Director of Communications & Marketing to promote ADF, its performances, and programs.

Responsibilities include but are not limited to the following:

• Hires, trains, and supervises an intern (merchandise) and a seasonal summer staff position (audience services assistant) each summer.  

• Consistently brainstorm new and improved marketing and communications initiatives & grass roots efforts

• Coordinate all merchandising efforts 

• Assist with social media and email marketing for all ADF programs

• Coordinate volunteers to distribute marketing materials

• Coordinate all ADF advertising & media sponsors for season playbill 

• Work with area box offices to set-up and oversee all ticketing matters 

Coordinate mailing for single ticket buyers and subscribers

Oversee group sales

• Maintain current patron and advertising databases

• Coordinate all marketing events 

• Other duties as deemed appropriate by the Director

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Trustee for National Campaign for the Arts

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The National Campaign for the Arts are on the look-out for new trustees to join our board and support our campaign for public arts funding in the UK. 

We are a small, proactive board. Currently, all of our activity and campaigning is managed by us, with assistance from a part-time administrator. You will play a busy, hands-on role in our work and the success of our campaigns.

We campaign for more public funding and investment in the arts because life is better when it is surrounded by arts and culture. We are not complaining nay-sayers, we are positively For The Arts. We believe that the arts benefit everyone, that they are socially and economically valuable and that they require long term investment to survive and grow. We want to empower the public to champion the arts, to build such a loud collective voice that the logical case for sustainable public investment cannot be ignored.

We want people who can bring one or more of the following:

  • specialist skills and experience that enhance our team. We are particularly looking for people with expertise in any of the following areas: event production; digital communications; education and training; human resources; press and public relations.
  • Professional connections that will open doors and make action easier
  • In-kind support or funding that we can invest to expand our reach
  • Recognisable status as an arts practitioner that will bring fresh perspective
  • We are keen that our board is representative of the society that we speak to and on behalf of. We welcome and encourage applications from all backgrounds, especially young people and those who are traditionally less well represented.

What we expect of our trustees:

  • To attend board meetings – every other month, usually in central London, in person or via video link. You will be expected to read and contribute to board papers and minutes ahead of each meeting. The meetings are participatory: we want you to bring perspective and experience to our collective decisions.
  • To be active between meetings – we are a ‘doing’ board. Each trustee is expected take on tasks and activities at meetings, and to actively pursue them in collaboration with the rest of the board.
  • To provide content – we expect all board members to contribute to newsletters, write pieces for our website, and enhance our social media feeds.
  • To bring individual skills – beyond the above, each trustee’s further contribution is likely to depend on their experiences, skills and areas of interest. We expect all trustees to be an asset to the collective: enthusiastic, open and collaborative in a way that will achieve results
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Education Administrator

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£20,701-£23,201 depending on experience
Application Deadline: 
5th August 2019 at 5pm

Bow Arts is seeking a skilled and experienced Education Administrator to support the Trust’s Head of Education and Learning. The purpose of the role is to assist in the smooth running of all aspects of the busy Education Department.

The Education Administrator will play an essential part in the efficient day-to-day administration of all projects and education programmes and provide vital operational support to the team across all facets of work. This is an exciting opportunity to develop your career in a dynamic arts education charity.

Established in 1995, Bow Arts is an arts education charity, which has grown rapidly to become one of London’s leading affordable workspace provider for creative professionals. Bow Arts support artists through opportunities created by our investment in the arts and strong partnership work. We work directly with schools and communities in London to raise aspirations through art. Last year we worked with around 100 schools across 14 London boroughs, improving the lives and learning of over 11,000 children, young people and their teachers.

The key responsibilities of an Education Administrator include, but are not limited to:
- Performing general administrative support relevant to the Education Department
- To be the first point of contact and provide event management support to the team where required
- To oversee the Education Department volunteer opportunities
- Undertaking activities to support the Education Department marketing and communications plan
- To prepare course and project materials and resources as required by the team and external providers
- To monitor and track project finances in support of project managers
- Any other task as reasonably required of you

We are looking for someone with the following skills and experience: 
- Experience of arts administration
- Experience of working with a range of clients and building and maintaining good relationships
- Experience of arts/education marketing, sales and communications
- Has relevant experience or demonstrates the ability to learn key skills in financial and administrative support, including monitoring and reporting systems and managing contracts
- IT literate with working knowledge of MS Office
- Attention to detail, proofreading skills, and able to multi-task efficiently
- Excellent verbal and written communication and interpersonal skills

If you are keen on joining this exciting, forward thinking company and taking the next step in your career, then please visit the Bow Arts website to find out more: https://bowarts.org/about/work-with-us 

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Fall 2019 Internship Program

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Application Deadline: 
7/15/2019

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Applications for our Fall 2019 Internship Program are now open!

INTERNSHIP PROGRAM OVERVIEW

Throughout the year, Textile Arts Center accepts motivated students, artists and hobbyists to its Internship Program. TAC seeks individuals who are eager to learn more about how it works as an organization, as well those who want to share their skill set with TAC while learning on the job.

As part of Textile Arts Center’s mission to act as a resource facility for the textile community, the program allows for a mutually beneficial relationship, and a comprehensive way to engage with the community at large. Through specific responsibilities, as well as individual projects suited to the intern, we seek to give our interns experience to enhance their knowledge of working in a small arts organization. In addition, TAC compensates interns through access to classes and equipment in exchange for their work contributions that allow TAC to provide all it does for the community.

THE BASICS + BENEFITS OF INTERNING

Fall and Spring Internships are a 4.5 month commitment, unless otherwise discussed. Together we create a schedule for each intern that covers approximately 15-20 hours per week. Some internship positions require very specific hours. Summer internships are a 30/hr per week commitment, for 3 months.  

Preference is given to those who are receiving school credit, but class credits are provided for all accepted interns. 

BENEFITS INCLUDE...

  • Association with a small but growing arts organization focused on the textile and fiber community that holds classes, workshops, exhibitions, guest lectures, screenings while working with esteemed teachers, artists and designers from the textile industry and art world. 
  • Access to our open studio facilities, equipment, and $1000 of class credit!
  • Collaborative + communicative environment – new ideas are always welcome! Interns are an integral part of the TAC team
  • Hands-on opportunity to learn about a small arts organization, as well as specific techniques and skills

ELIGIBILITY + SELECTION PROCESS

Generally, preference is given to students who are able to receive credit for their internship, but we accept applications from anyone with a strong passion for the textile arts and a desire to work with an organization with a model such as TAC’s. Applicants must be 18 years of age.

After reviewing applications, we will contact all those who seem like a good fit for specific internships, and we will conduct an interview. If you are unable to make the interview in person, we will schedule a Skype conversation. Interviews will be conducted by specific supervisors. After interviews are complete for those contacted, we will be in touch by via email to let you know about your internship status. 

As we base our interview selections on your answers in this application, please be thorough and honest in your answers!

For all internship related inquiries, please email submit@textileartscenter.com

POSITIONS DESCRIPTIONS + SUPERVISORS

Studio - Interns have the opportunity to learn about the daily operations and management of a public arts studio. Responsibilities include: managing inventory, material sourcing + purchasing, maintenance procedures, studio readiness, class prep, and specialty projects. 

Supervisor: Studio Manager

Youth Education - Interns have the opportunity to work directly in a classroom setting with a variety of textile techniques. Interns are responsible for aiding the Youth Programs Director and Instructors during class time. Interns are encouraged to take on the responsibility of teaching single classes their own. Responsibilities include: helping with class prep + breakdown, working on program development and curriculum writing. 

Supervisor: Education Managers

Resources + Marketing- Interns get hands-on experience with helping to grow an arts organization through outreach and outward-facing interaction. Interns also work on researching and developing new materials to promote textile education to a larger audience. Responsibilities include: research + writing for the blog, research and promotion of textile events, basic data reporting, assisting with event planning, basic design for marketing collateral and website updates.

Supervisor: Co-Executive Director, Director of Operations

Artist Programs -  Artist Program’s interns aid in running the Artists in Residence and Work In Progress residency programs. Responsibilities include: aiding in scheduling and curriculum development,  attending weekly classes + meetings, documentation, interview + writing artist features for our blog, developing marketing materials for the programs and resident artists and aiding in exhibition curation and organizing 

Supervisor: Co-Executive Director

IMPORTANT DATES

  • Application Period:  June 10 - July 15 
  • Interviews: July 23 - August 3 
  • Acceptance by: August 10, 2018
  • Orientation: Wednesday, September 5, 2019
  • Start Date: Sept 9, 2017
  • End Date: Jan 19, 2018

For more information, please visit our website.

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ADF Summer Internships

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Stipend
Application Deadline: 
February 1, 2019

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The American Dance Festival offers internships in all areas of Arts Administration and Production and is located in the center of Downtown Durham. All interns work in an invigorating arts environment as an integral part of the ADF staff. Each intern receives a stipend, access to all ADF performances, classes led by top faculty in the field, discussions (panels, seminars, informal showings, and lectures), and academic credit.

Positions available in Production, Archives, Development & Executive Support, Grants & Development Operations, Finance and Administration, Merchandising, Communications & Marketing, Performances, Special Projects & Administration, Graphic Design, Faculty and Administration, Dean’s Office & Schedule, Festival Services, School Operations, and Studios & Community.

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