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Dance/NYC Operations Manager

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Salary: 
$45,000 - $54,000 commensurate with experience
Application Deadline: 
September 13, 2019

Title: Operations Manager

Location: New York City

Reports to: Executive Director

Supervises: Interns, Volunteers, Select Contractors

Status: Full-time, Exempt position with opportunity for career growth within the organization, starting October 1, or as soon as

possible

Dance/NYC's mission is to promote the knowledge, appreciation, practice, and performance of dance in the metropolitan New York City area. It embeds values of justice, equity, and inclusion into all aspects of the organization. It works in alliance with Dance/USA, the national service organization for professional dance. The organization achieves its mission through its four (4) core programs: leadership training, networking and convening; action-oriented research; technology and visibility; and grantmaking. It seeks to add a key member to its current staff (four full-time and three part-time employees), who will assume responsibility for office management and administration.

Duties and Responsibilities:

Office Management:

Reporting to the Executive Director and working with key staff:

  • Establish and maintain up-to-date records of office management practices
  • Manage organizational scheduling and track deliverable dates and internal and external deadlines across projects (fiscal management, fundraising, communications, and programs), with input from all relevant stakeholders
  • Manage organizational CRM database (NeonCRM), including but not limited to:
  •           Data entry, list creation, and report exports
  •           Train staff to use platform
  • Liaise with vendors and coordinate contracts and purchases
  • Respond to constituent inquiries (mail, phones)
  • Trains staff on operations systems
  • Manage weekly staff meetings
  •           In coordination with staff, compose and circulate weekly meeting agendas
  •           Take meeting minutes and circulate to staff post meeting
  • Support other areas of general administration as needed

Facilities Management:

Reporting to the Executive Director and liaising with relevant stakeholders:

  • Manage facilities and liaise with building management from Mertz Gilmore Foundation to execute on their policies and procedures
  • Manage office technology and coordinate with IT consultant to keep systems (WiFi, server, VPN, Google Suite and Drive, etc.) updated and running properly, including troubleshooting system issues

Fiscal Coordination and Compliance:

Reporting to the Executive Director and financial consultants:

  • Coordinate and track all aspects of ongoing fiscal management, executing policies and procedures to ensure-audit readiness, including but not limited to:
  •      Bookkeeping:
  •           Maintain accurate ledgers by recording financial transactions (invoices, accounts payable, accounts receivable, sales receipts,              credit card transactions) in the organization’s accounting software (Quickbooks)
  •           Reconcile accounts
  •           Report exports
  •           Process bi-monthly payroll
  •           Coordinate bank deposits
  •      Prepare yearly audit materials (includes finalizing 2018 audit of financial statements)
  •      Participating in organizational budgeting and financial strategy
  •      Prepare fundraising materials as requested
  •      Manage Dance/NYC’s fiscal sponsorship relationship with fiscal sponsee, includes light bookkeeping (deposits, accounts payable,         and quarterly reporting)
     

Human Resources:

Work with Executive Director to develop and implement organizational human resource systems, assuming primary responsibility for:

  • Tracking the execution of policies and procedures as outlined in the organization’s Employee Handbook
  • Onboarding all new employees, interns, and volunteers
  • Managing employee HR platform (ADP) and benefit programs
  • Coordinating yearly employee reviews
  • Manage staff wellness and professional development initiatives
  • Managing relationships with independent contractors as directed by Executive Director

Additional Service:

  • Provide support to the Board and Committees, as requested by the Executive Director and/or Manager of Development and Grantmaking, including but not limited to: managing catering and booking meeting space
  • Provide support to Executive Director on new initiatives as they arise

Qualifications:

The ideal candidate will have relevant prior administrative and financial experience (Quickbooks knowledge and practice is a plus). They will be future focused, data driven, strategy minded, and thrive in startup environments. They will be methodical and detail oriented, with excellent planning and time management skills, and able to advance multiple projects simultaneously while meeting deadlines. They will be current on and comfortably engage with emerging technologies and demonstrate a commitment to technology solutions in the social enterprise space. They will be versed in the arts and culture landscape.

Compensation: Includes salary of $45,000 - $54,000 based on experience and competitive benefits.

Dance/NYC is an equal opportunity employer. Employment is offered without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, ancestry, political belief or activity, or status as a veteran. The policy applies to all areas of employment, including recruitment, hiring, training and development, promotion, transfer, termination, layoff, compensation benefits, social and recreational programs, and all other conditions and privileges of employment in accordance with applicable federal, state, and local laws. It is the policy of Dance/NYC to comply with all the relevant and applicable provisions of the Americans with Disabilities Act (ADA). Dance/NYC does not discriminate against any qualified Employees or job applicants with respect to any terms, privileges, or conditions of employment because of a person’s physical or mental disability. Dance/NYC makes reasonable accommodation wherever necessary for all Employees or applicants with disabilities, provided that the individual is otherwise qualified to safely perform the duties and assignments connected with the job and provided that any accommodations made do not require significant difficulty or expense.

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Marketing and Audience Services Associate

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TBD
Application Deadline: 
Sept. 3, 2019

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Reports to:Director of Communications and Marketing

Qualifications

Strong verbal and written communication skills and customer service experience required. Must be highly organized and detail oriented. Must possess a 4-year degree. Strong interest in and knowledge of modern dance preferred. Experience with social media and Excel required. Experience with Photoshop and Wordpress desirable.

Job Summary

The Marketing and Audience Services Associatewill assist with box office and all other marketing activities and will work with the Director of Communications & Marketing to promote ADF, its performances, and programs.

Responsibilities include but are not limited to the following:

• Hires, trains, and supervises an intern (merchandise) and a seasonal summer staff position (audience services assistant) each summer.  

• Consistently brainstorm new and improved marketing and communications initiatives & grass roots efforts

• Coordinate all merchandising efforts 

• Assist with social media and email marketing for all ADF programs

• Coordinate volunteers to distribute marketing materials

• Coordinate all ADF advertising & media sponsors for season playbill 

• Work with area box offices to set-up and oversee all ticketing matters 

Coordinate mailing for single ticket buyers and subscribers

Oversee group sales

• Maintain current patron and advertising databases

• Coordinate all marketing events 

• Other duties as deemed appropriate by the Director

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Rehearsal Director/Dance Coach

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Discussed individually
Application Deadline: 
August 26th

Contemporary AURA Dance Theatre based in Kaunas, Lithuania is looking for an experienced Rehearsal Director.

Rehearsal Director will run rehearsals, classes (as teacher/coach), make schedules for work days and tours, manage the dancers and work closely with the Artistic Director to ensure that all AURA Dance Theatre performances are rehearsed and presented to the highest standard.

Candidates must have Rehearsal Director/Artistic Assistant job experience, dance and teaching experience, strong people management and organizational skills.

AURA is the only one municipal theatre of contemporary dance in Lithuania and one of a very few companies of contemporary dance in Lithuania that shows the skills of the professional dance. Since 2014 theatre's troupe is international, containing dancers from all over the world (USA, Brasil, South Korea, Japan, Scotland, etc.)

AURA took part in various international events, represented Lithuania’s modern dance in 27 foreign countries (Austria, Great Britain, Greece, Canada, France, Russia, Finland, Sweden, Germany etc.), performed at more than 162 festivals.

AURA has about 50 city, national and international awards, also received excellent feedback from both local and foreign press.

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ENGAGEMENT + EVENTS COORDINATOR POSITION

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Application Deadline: 
August 16

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ENGAGEMENT + EVENTS COORDINATOR POSITION

July 22, 2019

NW Dance Project is seeking candidates to immediately fill our Engagement + Events Coordinator position. This is a full-time, salaried, fully-benefitted (100% employer-paid medical, dental, and vision insurance) position supported by and supporting multiple experienced team members.
Some weekend and/or evening work required during performances and special events.

Event + Engagement Skills and Responsibilities include (but not limited to):
– Coordinate special events including annual fundraising gala, Behind-the-Scenes, and performances
– Plan, coordinate, and manage fundraising and procurement of cash and in-kind donations for our gala live and silent auction packages
– Supervise gala committee and plan gala committee agendas and meetings
– Train and supervise volunteers for show, gala, special events, poster distribution, and mass mailings
– Coordinate and manage all social media platforms including: Facebook, Instagram, and Vimeo. Write frequent social media posts, oversee social media takeovers, and develop and manage all social media initiatives
– Photograph and record video content for social media and rehearsal archives
– Digitally archive photos, music, performances, and rehearsal videos in Dropbox and file all physical collateral materials, brochures, posters, and show cards
– Perform general administrative duties

Requirements / Desired Attributes and Abilities:
– Bachelor’s degree or beyond (or work experience equivalent)
– Administrative experience, preferably in non-profit and/or arts sector
– Event and volunteer management experience
– Social media platforms/postings management experience and proficiency
– Excellent written and oral communication skills
– Excellent customer service skills
– Highly organized and resourceful
– Proficient in Microsoft Office Suite, Social Media sites, DropBox and digital file management, digital photography, video capture and editing, various on-line date management platforms. Wikipedia editing a plus.
– Ability to successfully manage multiple tasks, projects, and deadlines in a fast-paced, resource-scarce environment
– Ability to be both self-directed and to work in differently-sized teams
– Detail-oriented and innovative problem-solver
– Have a valid driver’s license and be willing to drive to run errands
– Ability to lift 50lbs
– Sense of humor and mature, respectful nature

 

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Arts Administration Intern/Volunteer

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Unpaid, local travel stipend provided

The Arts Administration Intern/Volunteer is a service opportunity of up to 20 hours per week. It is a great fit for a person pursuing a degree in Arts Administration/Management or someone who has the desire to discover what it takes to run a performance company.  This volunteer will provide support to the costume coordinator, administrative staff, and the artistic director.  This opportunity is unpaid, but will be provided a travel stipend.

 

Administrative support:  Communicate with the dancers and staff to maintain an up-to-date calendar for attendance, rehearsals and performances, and other related duties.  Assist the artistic director and project coordinator as needed.

 

Rehearsal support:  Secure rehearsal space, contact various venues, facilitate payments, and communicate time and location to dancers and staff.  Assist during rehearsal with: costume coordination, capturing photo and video clips for social media, running sound, and other related duties.

 

Qualifications: The ideal candidate would be a college undergraduate/graduate student with an interest in the arts industry and learning the behind-the-scenes aspects of a performing arts organization.  Must be able to work in a dynamic environment in the heart of the theater district.  Should  be comfortable with Google Suite and MS/Mac Office tools.

 

Heidi Latsky Dance is a physically integrated arts institution that curates installations in-corporating performance, design and fashion to challenge common conceptions of beauty, bodies, ability and the act of seeing/being seen. This is an opportunity for some-one to work with a unique arts group where many members of the company are artists with disabilities. This is part of the larger mission of HLD to strive for greater inclusion and diversity within our work and our advocacy for cultivating an attitude in the arts and the wider world towards integrating as many people with differing bodies, histories, cultures and styles, and honoring the humanity in everyone.

Heidi Latsky Dance is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepre-sented in the performing arts field are strongly encouraged to apply. All qualified appli-cations will receive consideration without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.

Heidi Latsky Dance is a 501(c)(3) organization.

 

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Special Events Intern - Dancewave

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Travel stipend, free dance and fitness classes

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Dancewave is accepting applications for a Special Events Intern. This candidate will assist the Special Events Coordinator in the production of events including Dancewave Through College & Beyond (DTCB) and Moving Together at Brooklyn Bridge Park. Skills cultivated during this internship will assist aspiring individuals pursuing a career in event management or non-profit fundraising.

HOURS: This is a part-time, 15-20 hours/week position for six months. Selected candidate will work primarily at Dancewave’s office in Gowanus, Brooklny, NY, with occasional off-site visits.

ORGANIZATIONAL BACKGROUND: Dancewave provides access to a community dance experience that encourages individuality and whole-person development throughout New York City and beyond. Through innovative programming, we use dance as an expressive vehicle for transformation. 

Position Responsibilities:

  • Assist with planning, execution, and follow up of events
  • Support organization of volunteer committee for Dancing Through College & Beyond Assist in the acquisition of in-kind donations and sponsorships
  • Assist in event documentation, advertising and promotion, in conjunction with Marketing department
  • Respond to email and telephone inquiries regarding events and registration
  • Process registration and payments in Dancewave’s online database (Salesforce)

KNOWLEDGE, SKILLS AND ABILITIES

Required:

  • Must be available all day October 5 & 6, 2019 (for DTCB)
  • Ability to be flexible and willing to assist in other tasks as assigned
  • Willing to occasionally travel off-site to Dancewave programs and events
  • Superb written and verbal communication skills
  • Highly detail oriented Proficient in Microsoft Office Suite (Word, Excel, Powerpoint)

Preferred:

  • Knowledge of dance and interest in dance education and special events
  • Familiarity with Salesforce (or similar database) or Adobe Creative Suite
  • Familiarity with social media: Instagram, Facebook, Twitter

Dancewave is an equal employment opportunity employer dedicated to maintaining an inclusive and equitable work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, pregnancy, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other legally protected class. Dancewave is committed to creating a dynamic work environment that values community, teamwork, creativity, understanding, and appreciation. People of color, women, LGBTQ individuals, and people with disabilities are strongly encouraged to apply.

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