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Assistant Stage Manager

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Per AGMA agreement
Application Deadline: 
10/01/2019

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Oregon Ballet Theatre seeks an Assistant Stage Manager

Oregon Ballet Theatre (OBT) is a classically-based professional ballet company, established in 1989, in Portland, Oregon.  The company performs an annual season of programs at the Keller Auditorium and Newmark Theatre while participating in many community events as well as regional and national touring.

OBT has grown from being a respected regional company to one of national significance as evidenced by the invitation to perform at the Kennedy Center in 2008, the “Ballet Across America” series in 2013, and Wolf Trap in 2014.  The addition of Artistic Director, Kevin Irving, and Executive Director, Michael Greer, positions OBT for significant growth opportunities in the years to come.

In addition to the performing company, The School of Oregon Ballet Theatre is recognized as one of the premiere ballet schools in the country.  OBT’s mission also includes a far reaching dance education and outreach program throughout Portland and Oregon.

OBT is supported by an annual budget of more than $8 million.  For more information (including a full job description) and recent news about OBT, visit our website: www.obt.org.

GENERAL POSITION SUMMARY:

The Assistant Stage Manager will assist with the management and maintenance of Oregon Ballet Theatre’s theatrical supplies, property and equipment, including floors, sets, lighting, and sound.  The role assists in the supervision of rehearsals, performances and events in a theatre environment, covering the professional Company and as needed, the school dance company, OBT 2.   The position will work independently and as a team player with senior production staff to ensure all productions and events operate and run in an effective and efficient manner.  The role requires the ability to communicate and coordinate with various constituencies from artists and staff to third party vendors and contractors.  The position reports to the Director of Production and the Stage Manager.  This position must be/become an active member of the American Guild of Musical Artists (AGMA) union in good standing.    A background in project management with knowledge of theatre operations, or previous experience as a theatre production assistant or assistant stage manager, with strong aptitude to manage deadlines and work in a dynamic environment are essential.

RESPONSIBILITIES AND QUALIFICATIONS:

Ensure clean and safe rehearsal studios; notify Director of Production of any unsafe or unsatisfactory conditions.  This does not include routine maintenance or janitorial services.  Set up rehearsal spaces, including audio, video, props, and spike mark requirements.  Organize and maintain props during rehearsal.  Attend studio rehearsals for the purpose of learning ballets, cues, and to facilitate choreographers’ artistic requests.  Video record rehearsals.  Attend production meetings and paper techs.  Attend all on-stage rehearsals.  Provide support for light cueing, including scheduling light walkers.  Monitor dancer sign-in sheets and enforce attendance guidelines.  Create and maintain accurate, easy-to-read documentation for each ballet including the following:

Cue sheets and/or scores for calling the ballet(s), Run sheets for the following people/departments as applicable: carpenters/deck, deck electrics, lights, follow spots, props, rail, sound, and/or wardrobe, Performance reports for all performances that include running times, irregularities, repairs needed, injuries, casting changes, etc.. Bow sheets for performers.  Distribute production materials.  Call all cues to ensure safe, quality, and consistent Performances.  Work with Director of Production and wardrobe staff to establish costume quick-change spaces.  Check prop and wardrobe presets.  Confirm all departments are ready for top-of-show.  Communicate production-related information to appropriate departments consistent with Assistant Stage Manager duties as assigned by Director of Production or Stage Manager with load-in and strike of production equipment at performance venue(s) consisting of only production office and callboard.   Oversee IATSE Local 28 stagehand crew.

Other duties consistent with Assistant Stage Manager duties as assigned by Director of Production – Digital and/or hard copies of completed cue sheets/scores, run sheets for each department, performance reports, bow sheets, etc. for each performance series must be submitted to the Production Administrator for archival purposes.  Coordinate production-related inventory, tools, and supplies, including the acquisition of materials and props.  Assist with archiving of company’s theatrical property.  Arrange transportation as needed for regular and seasonal OBT employees, including loading and driving the Company cargo van.

We seek candidates with minimum of 3 years’ experience or equivalent knowledge of theatrical backstage operations with a proven track record of success in a highly dynamic environment.  Working knowledge of professional touring shows and concerts.  Basic technical theater knowledge (audio, electrics, carpentry, wardrobe) in union and non-union houses.  Proficiency in Q-Lab or similar theatre management software and Microsoft Office Suite applications, including Word, Excel, and PowerPoint.  Basic math skills, understanding of budgets, and valid Oregon Drivers’ License are required.  Background or experience in dance preferred, but not required.  Must be able to pass a background check.  A full job description can be obtained on the OBT website.

 

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Executive Office Assistant

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$20/hr
Application Deadline: 
August 23, 2019

Executive Office Assistant

Theatre Communications Group (TCG), the national organization for the not-for-profit professional theatre, seeks a dynamic and detail-oriented assistant to join the Executive Office Team on an hourly part-time basis.

About the Organization

Theatre Communications Group exists to strengthen, nurture, and promote professional theatre in the U.S. and globally. Since its founding in 1961, TCG’s constituency has grown from a handful of groundbreaking theatres to over 700 Member Theatres and affiliate organizations and nearly 10,000 Individual Members. Through its Core Values of Activism, Artistry, Diversity, and Global Citizenship, TCG advances a better world for theatre and a better world because of theatre. TCG offers its members networking and knowledge-building opportunities through research, communications, and events, including the annual TCG National Conference, one of the largest nationwide gatherings of theatre people; awards grants and scholarships, approximately $2 million per year, to theatre companies and individual artists; advocates on the federal level; and through the Global Theater Initiative, TCG's partnership with the Laboratory for Global Performance and Politics, serves as the U.S. Center of the International Theatre Institute. TCG is North America’s largest independent trade publisher of dramatic literature, with 17 Pulitzer Prizes for Drama on the TCG booklist. It also publishes the award-winning American Theatre magazine and ARTSEARCH®, the essential source for a career in the arts. In all of its endeavors, TCG seeks to increase the organizational efficiency of its Member Theatres, cultivate and celebrate the artistic talent and achievements of the field, and promote a larger public understanding of, and appreciation for, the theatre.www.tcg.org.

About the Department

The Executive Office Assistant reports to the Manager of Executive Office Programs and works closely with both the Executive Director/CEO and the Deputy Director/COO of the organization.

What You Will be Doing

  • Support the Manager of Executive Office Programs with calendar management (written, electric, phone) for Executive Director/CEO, Deputy Director/COO and the TCG Board of Directors. 
  • Make domestic and international travel arrangements including plane and train tickets, hotels, cabs, restaurant reservations for executives.       
  • Support identifying any last-minute changes, providing prep materials, directions for meetings, events, keeping contacts up-to-date
  • Track receipts and handle expense reports for the Executive Office on a monthly basis and perform other duties as assigned.

What You Need for this Role

The Executive Office Assistant should have a commitment to TCG’s mission, core values and its equity, diversity & inclusion (ED&I)  work within the workplace and in the field. Excellent organizational skills and high attention to detail are required for the coordination of complex executive meetings and schedules. Additionally, we are looking for someone with strong interpersonal skills and a positive attitude. Proficiency using Microsoft Office Suite and Google drive, sheets, docs and experience in customer service, hospitality and/or service industry is a plus.

Compensation and Benefits

This is an hourly part-time position working up to 15 hours/week at a rate of $20/hour. Schedule will allow for some flexibility. Benefits are not included. TCG fosters a collegial environment that encourages a healthy work-life balance and the Executive Assistant will receive free TCG published books, a subscription to American Theatre magazines, and events for Staff designed by TCG’s “Fun Committee” to foster a warm, inviting and friendly office culture.

Application Deadline

All applications must be received by 5:00pm on August 23 or until the position is filled. Resumes will be reviewed as they are received, so applicants are encouraged to submit their materials prior to the deadline.

TCG is an Equal Opportunity Employer and has a strong commitment to equity, diversity, and inclusion (ED&I) in our hiring process, as well as in all areas of our work. At TCG we believe that diverse ideas, cultures, and traditions reflect the broad diversity of the US and are vital assets which enrich the programs and services TCG provides for the theatre field. We respect intersectionality of identities and are committed to ED&I in all areas of our work and workplace. Women, People of Color, LGBTQ+, neuro-diverse, people with disabilities, and non-binary candidates are strongly encouraged to apply.

 

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Full Time Casting Intern - Late August - Mid December

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unpaid
Application Deadline: 
8/1/19

Laura Stanczyk Productions & Brick Wall Theatrical LLC. is seeking an energetic, hard-working, highly organized person for a FULL-TIME internship.

***PLEASE ONLY APPLY IF CURRENTLY A STUDENT, OR ON LEAVE FROM SCHOOL*** 

 Position starts in mid-late August and continues through Christmas.  

Current and past casting projects include Broadway's Titanic (Upcoming), The Secret Garden (Upcoming), Side Show, After Midnight, A Night With Janis Joplin, Follies, Lombardi, Ragtime, Radio Golf, The Seafarer, Coram Boy, the Broadway Center Stage series at The Kennedy Center, as well as the National Tour of Dirty Dancing, Ghost Brothers of Darkland County, Women Rock!, The Woman In Black, the Kennedy Center & La Jolla Playhouse's revival of Side Show, the 2011 production of Follies at the Kennedy Center, the Randy Newman Musical Harps And Angels at the Mark Taper Forum, Ahrens and Flaherty's The Glorious Ones at Lincoln Center, Damn Yankees and Cotton Club Parade at City Center Encores. Regional clients include The McCarter Theater, The Shakespeare Theatre Company of Washington DC, Hartford Stage, The Kennedy Center, The Wilma, The Alley Theatre, The Signature Theatre of Washington DC, The Drury Lane, Chicago Shakespeare Theatre, Pennsylvania Shakespeare Festival, The Studio Theatre & Arena Stage. Internationally, Brick Wall Theatrical casts in Ireland and the UK.  

The intern will work directly with the Casting Director and Casting Assistant. Responsibilities include: maintaining all office databases and files, corresponding with agents and managers, scheduling, building session sheets, and assisting in auditions. This position requires a highly organized, self-motivated individual with a pleasant phone manner, and excellent social skills. Previous experience in casting or representation is helpful, but not required. 

Our office hours are Monday-Friday from 10am-6pm. This internship is a great opportunity to have a hands-on experience in the casting process and has the possibility of developing into a paid position. This internship is unpaid. 

FULL-TIME internships are Monday-Friday, 10am-6pm. 

 

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Board Member Opportunity

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We are looking for 4 new board members to join us to help us guide the strategy of the The Marlborough Theatre. We need support to help to keep expanding minds, pushing the boundaries and celebrating difference for at least another ten years.

We have a hugely exciting programme ahead of us for the next two years, taking our work across the UK and internationally as well as maintaining our vital presence in Brighton & Hove. We want board members that want to get stuck in, believe in what we do, to be our strongest allies and critical friends.

WHAT WE’RE LOOKING FOR

  • We are looking for individuals with knowledge and expertise in these areas:
  • Individual & corporate giving
  • Education in particular higher education sector
  • Local/regional third sector organisations   
  • Buildings & accessibility
  • Strong links to local community
  • Financial planning and accounting
  • Law
  • PR and marketing e.g. organisational profile raising (local & national)
  • Arts sector expertise e.g. independent artist, diverse led work and festivals
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