Assistant Stage Manager job at Oregon Ballet Theatre | Portland | Art Jobs

Assistant Stage Manager



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Per AGMA agreement
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Oregon Ballet Theatre seeks an Assistant Stage Manager

Oregon Ballet Theatre (OBT) is a classically-based professional ballet company, established in 1989, in Portland, Oregon.  The company performs an annual season of programs at the Keller Auditorium and Newmark Theatre while participating in many community events as well as regional and national touring.

OBT has grown from being a respected regional company to one of national significance as evidenced by the invitation to perform at the Kennedy Center in 2008, the “Ballet Across America” series in 2013, and Wolf Trap in 2014.  The addition of Artistic Director, Kevin Irving, and Executive Director, Michael Greer, positions OBT for significant growth opportunities in the years to come.

In addition to the performing company, The School of Oregon Ballet Theatre is recognized as one of the premiere ballet schools in the country.  OBT’s mission also includes a far reaching dance education and outreach program throughout Portland and Oregon.

OBT is supported by an annual budget of more than $8 million.  For more information (including a full job description) and recent news about OBT, visit our website:


The Assistant Stage Manager will assist with the management and maintenance of Oregon Ballet Theatre’s theatrical supplies, property and equipment, including floors, sets, lighting, and sound.  The role assists in the supervision of rehearsals, performances and events in a theatre environment, covering the professional Company and as needed, the school dance company, OBT 2.   The position will work independently and as a team player with senior production staff to ensure all productions and events operate and run in an effective and efficient manner.  The role requires the ability to communicate and coordinate with various constituencies from artists and staff to third party vendors and contractors.  The position reports to the Director of Production and the Stage Manager.  This position must be/become an active member of the American Guild of Musical Artists (AGMA) union in good standing.    A background in project management with knowledge of theatre operations, or previous experience as a theatre production assistant or assistant stage manager, with strong aptitude to manage deadlines and work in a dynamic environment are essential.


Ensure clean and safe rehearsal studios; notify Director of Production of any unsafe or unsatisfactory conditions.  This does not include routine maintenance or janitorial services.  Set up rehearsal spaces, including audio, video, props, and spike mark requirements.  Organize and maintain props during rehearsal.  Attend studio rehearsals for the purpose of learning ballets, cues, and to facilitate choreographers’ artistic requests.  Video record rehearsals.  Attend production meetings and paper techs.  Attend all on-stage rehearsals.  Provide support for light cueing, including scheduling light walkers.  Monitor dancer sign-in sheets and enforce attendance guidelines.  Create and maintain accurate, easy-to-read documentation for each ballet including the following:

Cue sheets and/or scores for calling the ballet(s), Run sheets for the following people/departments as applicable: carpenters/deck, deck electrics, lights, follow spots, props, rail, sound, and/or wardrobe, Performance reports for all performances that include running times, irregularities, repairs needed, injuries, casting changes, etc.. Bow sheets for performers.  Distribute production materials.  Call all cues to ensure safe, quality, and consistent Performances.  Work with Director of Production and wardrobe staff to establish costume quick-change spaces.  Check prop and wardrobe presets.  Confirm all departments are ready for top-of-show.  Communicate production-related information to appropriate departments consistent with Assistant Stage Manager duties as assigned by Director of Production or Stage Manager with load-in and strike of production equipment at performance venue(s) consisting of only production office and callboard.   Oversee IATSE Local 28 stagehand crew.

Other duties consistent with Assistant Stage Manager duties as assigned by Director of Production – Digital and/or hard copies of completed cue sheets/scores, run sheets for each department, performance reports, bow sheets, etc. for each performance series must be submitted to the Production Administrator for archival purposes.  Coordinate production-related inventory, tools, and supplies, including the acquisition of materials and props.  Assist with archiving of company’s theatrical property.  Arrange transportation as needed for regular and seasonal OBT employees, including loading and driving the Company cargo van.

We seek candidates with minimum of 3 years’ experience or equivalent knowledge of theatrical backstage operations with a proven track record of success in a highly dynamic environment.  Working knowledge of professional touring shows and concerts.  Basic technical theater knowledge (audio, electrics, carpentry, wardrobe) in union and non-union houses.  Proficiency in Q-Lab or similar theatre management software and Microsoft Office Suite applications, including Word, Excel, and PowerPoint.  Basic math skills, understanding of budgets, and valid Oregon Drivers’ License are required.  Background or experience in dance preferred, but not required.  Must be able to pass a background check.  A full job description can be obtained on the OBT website.


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