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Executive Director

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Executive Director

Summary

Water Street Studios is looking for a full-time Executive Director (ED) passionate about making art accessible to all in the Fox Valley area and beyond. The ED will serve as the chief operating officer responsible for managing the overall strategy and operations of Water Street Studios.

The ED will work closely with, and report directly to, the Board of Directors.

Responsibilities include, but are not limited to:

Business operations

  • Oversee the daily operations of the organization
  • Responsible for implementation of Board directed policies
  • Ensure compliance with financial, tax, legal, and regulatory requirements (local, state and national laws) related to the operation and management of a nonprofit organization

Human Resources

  • Identify staffing and volunteer requirements and develop HR plans for efficient operations
  • Maintain a strong culture and work climate that attracts, develops, and retains staff and volunteers and drives the organization’s mission
  • Payroll

Financial

  • In conjunction with the Board of Directors, develop and ensure compliance to an annual operating budget
  • Monitor and provide financial statements (including but not limited to: P&L, Balance sheet, cash flow) with analysis to the Board of Directors
  • Coordinate and execute annual financial audit, filing and reports
  • Responsible for ensuring strong internal financial control and bookkeeping best practices

Business development

  • In conjunction with the board, responsible for setting annual earned and contributed revenue goals with a focus on sustainability and growth
  • Accountable for the attainment of revenue goals through programming, obtaining grants, fundraising, and other innovative methods
  • Marketing and Public Relations
  • Responsible for developing and implementing a comprehensive marketing and public relations plan in support of organizational goals
  • Advocate on behalf of the organization and serve as the chief spokesperson as well as liaison with local media

Competencies

  • Self-motivated individual with an entrepreneurial mindset
  • Experience developing and implementing comprehensive and detailed business plans utilizing staff, volunteers, systems and other resources effectively
  • Reflective practitioner with strong analytical skills and ability to evaluate outcomes and refine goals and plans accordingly
  • Successful track record working with and reporting to a Board of Directors
  • Professional communication style and exceptional interpersonal skills
  • Successful candidate will have a strong community and nonprofit network

Requirements

  • Strong computer skills including, but not limited to: Microsoft office, QuickBooks online, marketing and social media platforms, CRMs, web development, SEO, etc.
  • Must have reliable transportation
  • Must have ability to work flexible hours including nights and weekends

Job Type: full-time, salaried

Experience: preference for a business and/or non-profit management degree and 3 or more years of  senior management experience working in a leadership role. Nonprofit experience is a plus.

Compensation/Benefits:

  • Competitive salary commensurate with experience - starting at $50,000
  • Generous PTO program
  • Flextime
  • Ability to work remotely at times
  • Paid training and professional development
  • Unique and creative work environment
  • Awarded “Best Gallery” in 2019 by West Suburban Living Magazine & Kane County Chronicle
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Booking Associate and Contract Manager

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$45K-$50K plus commission
Application Deadline: 
ASAP

ABOUT PENTACLE:

Pentacle’s mission is to design and provide unique and robust programs of support for performing artists at critical stages in their careers. At the same time, Pentacle enriches the cultural landscape through cross-sector partnerships in multiple communities across NYC and the U.S. Since 1976, Pentacle has been a model in the arts administration field, enabling performing artists to focus on what they do best—create art and engage with audiences. Learn more at www.pentacle.org

Pentacle’s Booking Department represents a curated selection of established and emerging contemporary dance and theater artists currently touring. Our Roster Artists are recognized for their artistic integrity, individuality and investment in community engagement. Pentacle’s Booking Department offers artist representation services which entails working closely with the artists, their personnel and presenters in securing engagements. We are a small, hands-on department whose goal is to ensure a successful and positive experience for the artist, presenter and audience. In addition to booking engagements, staff communicates regularly with each artist, providing assistance in project planning and marketing strategies as needed to support them with present and long-term touring goals.

ABOUT THE POSITION:

Booking Associate and Contract Manager
Pentacle is seeking a career-oriented person who is passionate about dance, dedicated to supporting dance artists, and is interested in artist management/representation in the performing arts.  Ideal candidate is friendly and self-motivated with a professional disposition. Individual should be comfortable conversing with new people, whether that is over the phone, through email exchanges or in-person at conference settings. A willingness to collaborate, mediate, problem-solve and be proactive. Strong organizational and time management skills with an attention to detail and deadlines. Candidate should be attentive and show initiative and care in all aspects of their work. Some booking experience is a plus but not required if candidate is invested in learning on the job.

Booking Associate & Contract Manager duties will be approximately: 70% contract & art administration / 30% booking. As a small 2-person department, the Booking Associate & Contract Manager will work closely with the Director of Booking to manage various administrative aspects necessary for day-to-day operations and meeting end-of-the-season booking goals.

RESPONSIBILITIES:

Contract Manager duties:
– Issue, track and execute necessary paperwork for engagements including letters of agreement, contracts, state tax paperwork as needed and processing visa petitions for our international artists.

Booking Associate duties:
– Maintain departmental database and company files which includes payment tracking, updating internal documents, creating marketing material as necessary and updating website and video files.
– Register and prepare for regional booking conferences and APAP. Keeping membership to regional organizations as well as NAPAMA, APAP and Dance USA up-to-date.
– Project Manage the yearly Pentacle Roster APAP Showcase in NYC.
– Coordinate tour logistics for select companies which includes but is not limited to: issuing marketing material to presenters, drafting tour itineraries and managing logistics which includes advancing workshops and other engagement activities, reserving hotel, airline and ground transportation.
– Negotiate and secure engagements for the Pentacle Roster Artists from select presenters in the Southern region from Pentacle’s existing database as well as identifying and developing relationships with new presenting organizations in the region.

COMPENSATION:

This is a full-time salaried position. The general salary range for this position is $45K-$50K; plus commission potential based on candidate’s qualifications and experience.

Ideal start date: immediately. Candidate will be required to work from the Pentacle office in New York City. 

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