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Membership and Events Manager

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$45,000-$48, 000
Application Deadline: 
8/5/2019

Membership and Events Manager

THE ORGANIZATION

The Frye Art Museum is a living legacy of visionary patronage and civic responsibility, committed to artistic inquiry and a rich visitor experience. A catalyst for our engagement with contemporary art and artists is the Founding Collection of Charles and Emma Frye, access to which shall always be free.

THE POSITION

DEPARTMENT: Development
REPORTS TO: Deputy Director of Development
SUPERVISES: TBD
FLSA STATUS: Exempt
STATUS: Full-Time
BENEFITS: Full benefits including medical, dental, vacation accrual, 403b, and more

POSITION SUMMARY

The Membership and Events Manager position will work as an integral part of the Development department to implement the Museum’s membership plan. The position will identify and capitalize on opportunities to grow and increase membership retention and recruitment as well as identify new opportunities for member engagement. This position will plan and execute Frye events with the goal of cultivating and enhancing relationships with community partners and other constituents of Frye Art Museum. This position will work under the supervision of Deputy Director of Development and collaborate with other members in the Development and Communications departments.

ESSENTIAL FUNCTIONS

 

Membership (70%)

Establish overall strategy and the annual calendar of stewardship, membership events, and programs, in collaboration with the Deputy Director of Development and Communications department colleagues.

Manage and monitor the Membership budget (in collaboration with the Deputy Director of Development) including revenue goal setting and review of both expenses and income, to achieve membership growth goals.

Develop and generate monthly and yearly membership reports and updates for the Deputy Director, Development to monitor performance against goals.

Serve as the main contact person for all membership inquiries via phone, email, onsite, etc. and assist other staff who engage with members (Museum Store, Volunteer Programs, etc.)

Implement the processes, systems, and timeline for maintaining all membership appeals, solicitation mailings and email communications, including acquisitions, renewals, upgrades, event invitations, and general communications.

Manage membership through the database, including input of data/records, track gifts processing, pull member lists, analyzing data and creating timely reports.

Manage membership recognition including sending timely thank you letters, member renewals, and managing additional gifts made by members.

Manage and promote the museum reciprocal programs (NARM, ROAM, Mod/Co) as well as the local and national member discounts program.

Collaborate with Communications department to implement membership messaging in brochures, the website, social media channels (Facebook, Twitter, etc.), emails, e-News, appeals, and special event materials.

Promote membership on site at the Museum, as well as through special events (e.g., Members’ previews and Members-only initiatives).

Drive the events and messaging opportunities to acquire new members, including for our new Young Professionals membership level.

Ensure proper and timely expenditure of funds and perform reconciliation of the database to the accounting system in coordination with the Finance Department.

Work collaboratively with all Museum departments, volunteers and interns.

Manage membership/development or museum events on evenings or weekends, as required.

Perform other duties as assigned.

Events (30%)

Conceptualize, strategize, and manage all rental, development, and other events, such as exhibition openings, member events, and donor cultivation events in collaboration with staff across the Museum. Duties include pre-event planning and post-event analysis.

Coordinate exclusive caterers and other vendors, secure all necessary permits, and ensure compliance with building regulations for the safe and sustainable use of the facility.

Manage logistics of events in collaboration with Event Tech lead, including set-up and tear-down of event areas, audio/visual/technical needs, catering, floral, transportation, invitation lists and RSVPs, and other event details.

Collaborate with Development Associate to determine, secure, and manage additional staff/volunteer support for events as needed.

Manage and reconcile Museum Event budget (revenue and expense).

Perform other duties as assigned.

QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

Knowledge of event planning best practices and demonstrated experience with event scheduling, production, and vendor negotiations.

Demonstrated understanding of the needs and interests of diverse prospects, donors, and community members in order to develop and sustain constituent relationships.

Strong project management skills, with a proven ability to work on multiple projects simultaneously, and keen attention to detail and deadlines.

Problem-solving skills, including the ability to maintain a calm demeanor and a sense of humor during occasionally stressful social circumstances.

Excellent prioritization skills.

Strong writing, editing and communications skills.

Ability to maintain a positive atmosphere of leadership including continuous quality improvement, teamwork, mutual respect, professionalism, and personal accountability.

Ability to regularly work outside the normal workday, including evenings and weekends.

Demonstrated proficiency with Microsoft Office Suite.

Familiarity with constituent databases and/or ability to learn new database quickly.

EDUCATION/EXPERIENCE

Bachelor’s degree in a related field or equivalent experience required.

Minimum of three years’ direct experience and successful track record in building and maintaining membership, annual giving development in a nonprofit setting.

Experience with a museum or a cultural institution preferred.

WORKING CONDITIONS

Work areas are inside, in a climate-controlled environment within an open office and background noise. Shift times may vary to meet the Museum's requirement to staff the facilities at all hours. Work may require long periods of sustained standing during Museum events.

PHYSICAL ACTIVITIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS:

SITTING/STANDING/WALKING: Approximately 70% of time is spent seated while working at a desk. Balance of time (approximately 30%) is spent standing or moving around the work area. Ability to stand for extended periods of time when assisting at Museum events.

SPEAKING/HEARING: Clear diction and acute hearing are necessary for effective communication with the public, and co-workers.

LIFTING/CARRYING/PUSHING/PULLING: The ability to lift and carry up to 30 pounds is necessary for moving material and equipment for events.

VISION: Corrected vision close to 20/20 is necessary to effectively use the computer screens.

REACHING/HANDLING: Good manual dexterity is necessary for computer keyboard use and for retrieving and working with appropriate paperwork, equipment, and supplies.

The Frye Art Museum will consider reasonable accommodations for those applicants with disabilities who may need reasonable accommodation to perform the essential functions/duties. Please contact the Museum (jobs@fryemuseum.org) for additional information.

TO APPLY

Candidates should send cover letter and resume with "Membership and Events Manager" in the subject line to jobs@fryemuseum.org. No phone calls please.

This position description is a summary of the primary duties and responsibilities of this role at the Frye Art Museum. Employees must maintain a high degree of flexibility in our rapidly changing environment and, as such, may be required to perform additional duties beyond the scope described here from time to time.

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Project & Events Manager

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£25,000 - £27,000
Application Deadline: 
Apply by 12 midday on Wednesday 17th July 2019.

Keyword (Tags):

EEA’s vision is to inspire change through creativity and the power of the imagination. We aim to enhance places by making dynamic art in the public realm. We help communities to be creative and confident and we astonish audiences with moments of wonder. Could you be a key part of that? 

Main purpose of the job 

EEA is one of the country’s leading outdoor arts companies working on spectacular events across London, the UK and internationally. We need a dynamic Project & Events Manager to work on the development and delivery of a large participatory arts programme. 

Based at our busy making space in Greenwich, but needing to travel around the country, the Project and Events Manager will work closely with the Creative Producer, Senior Production Manager, creative practitioners and the core staff team. The Project and Events Manager will ensure that specific projects and events are delivered efficiently and to a high standard by meeting match funder/client and organisational requirements. We wish to appoint someone to work full time, fixed term for one year with a possible view to make a permanent role. Some weekend and evenings will be required. 

EEA strives for equal opportunities. We are particularly interested in receiving applications from people with diverse backgrounds, including BAME applicants. 

Responsibilities will include: 

  • Managing the finale & tour of our 2-year Paper Peace project https://eea.org.uk/whatson/projects/paper-peace 
  • Seeking out opportunities, developing and producing creative project ideas, proposals and funding bids for participatory projects and events. 
  • Working collaboratively with the EEA team, artists and participants 
  • Project managing a vast array of exciting outdoor performances and events – please see our website for examples 
  • Maintaining and developing events and projects to become annual or regular events. 
  • On-site event management including managing and briefing large teams including external contractors, emergency services, volunteers 
  • Liaison and negotiation with clients and partners including local authorities, schools and community organisations 
  • Project communications including internal and external meetings with clients, participating organisations and artists 
  • Project management and administration including the setting up of shared project management systems to deal with timetabling, contracting, budgeting and communications 
  • Setting and managing project budgets ensuring that the agreed contribution to company overheads are met. 
  • Ensuring that projects and events are compliant with legislation around safeguarding children, health and safety and equal opportunities. 
  • Preparing risk assessments and method statements regarding workshops and working with the Senior Production Manager to prepare risk assessments & traffic management plans regarding participatory events 
  • Taking responsibility for on-site, event risk assessments and ensuring the safety of performers and participants at all times 
  • Ensuring that marketing materials are available for clients and the company for websites, blogs, social networking, press releases and publicity 
  • Gathering data for project monitoring and evaluation 
  • Ensuring that projects are documented with images, video, written material, press cuttings as required. 
  • Preparing project reports and evaluations as required by funders and clients 

You will need to: 

  • Contribute creative ideas towards projects and have the skills, knowledge and experience to make them happen 
  • Have experience managing outdoor events, including planning traffic management with appropriate bodies 
  • Have experience of programming for outdoors 
  • Have at least 3 years relevant experience and a successful track record of managing participatory arts projects, events and budgets 
  • Be an excellent communicator and listener with whom clients, artists and participants can feel confident 
  • Demonstrate a clear understanding of and commitment to best practice around participatory and inclusive arts practice 
  • Have excellent IT skills and experience of using online communication platforms such as blogs, Instagram, Twitter and Facebook 
  • Demonstrate the ability to produce written reports, evaluations and risk assessments 
  • Be highly organised with strong administrative skills and good attention to detail 
  • Have a clear understanding of relevant legislation including safeguarding children, health and safety and equal opportunities 
  • Have flexibility regarding time and approach to the changing nature of a busy participatory arts environment 
  • Have a DBS check within the past 2 years or be willing to obtain one 
  • Have a clean driving licence and a willingness & ability to drive company vehicles as required, including vans and minibuses. 

General 

  • Comply with company policies relating to the Health and Safety at Work Act 1974 and the Management of Health and Safety at Work Regulations 1999 at all times 
  • Comply with company policies relating to equality of opportunity and diversity at all times 
  • Be an enthusiastic advocate of EEA and have a thorough understanding of the company’s mission, vision and aims 
  • To undertake other related duties as required within a reasonable workload 

Terms and Conditions 

  • Salary: £25,000 - £27,000 depending on experience 
  • Contract: full time, 40 hours per week, fixed term for one year. The post holder must be prepared to work weekends and evenings as required. Time off in lieu will be given 
  • Pension: Auto-enrolment in company pension scheme with 3% employer contribution and 5% employee contribution. 
  • Holiday: The employee shall be entitled to 22 days holiday per year increasing by one day per full year of employment up to a maximum of 30 days, plus all statutory, public holidays. Holiday entitlement will be accrued according to the length of time served. 
  • Probation: 6 months from the first day of appointment 
  • Notice Period: During the probation period the notice period will be 1 week, on either side. This post will be subject to an initial review after three months with a six-month probationary period, which may be extended, as per the terms of the contract if necessary. 
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Mr_Management_RTR Manager_New York

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Age: 
58

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New York
Professional Title: 
RTR Manager

Job Level:

My experience has mainly been in Management for a contracting company that conducts campaigns for not-for profit arts groups. In that capacity I interviewed, hired and trained a wide diversity of people. I am a people person.

I have very strong work ethics and have been both the employee and the employer which gives me a strong sense of what it’s like to work in both capacities. I am dependable, reliable, honest and determined. Being both a leader and a team player any of my employers and any of my former employees will attest to the qualities I have mentioned above.

I am a prime and eager candidate for all available opportunnities. It would be a pleasure to hear from perspective employers at which time we may further discuss the position offered and what qualities and experience I can offer to meet their needs.

All considerations are welcome and appreciated.

My Email: 

Director of External Relations

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$57,000 - $62,000 commensurate with experience
Application Deadline: 
open until filled

The Director of External Relations (DER) is a new position responsible for working with the Executive Director, Artistic Director, Director of Finance and Operations, and the Board of Directors to provide strategic oversight for external affairs including fundraising, communications, marketing, media, audience development and community relations. The DER works with the Executive Director and Artistic Director to build and maintain relationships with patrons and partners on behalf of On the Boards and to raise major gifts support. The DER manages staff to devise and implement work plans to meet the goals associated with all areas of external relations.

The DER’s work focuses on strategies that drive major gifts, ticket sales, audience development, and community relations. This new position is part of a larger restructuring at OtB in anticipation of a 40th Anniversary major fundraising initiative. We anticipate slight adjustments to this position description over time. We assume this position is 50% Fundraising, 30% Marketing and Communications, 20% Audience Development and Community Relations.

• Provides leadership in fundraising, marketing, public relations, communications, and audience development. Supervises Communications Associate, Development team, and Director of Audience Services. Works with Front of House staff towards best practices and positive audience experiences.
• Serves on management team with Executive Director, Artistic Director, and Director of Finance and Operations to execute current and future artistic, financial and operational goals.
• Establishes and maintains relationships with a portfolio of businesses, community and civic leaders, supporters, and volunteers who are current and prospective partners and investors in On the Boards’ work.
• Serves as a spokesperson and ambassador for On the Boards.
• Serves as a staff lead and liaison for key Board committees and task forces. Works with Executive Director, Artistic Director, and Director of Finance and Operations to facilitate clear, consistent board communications.
• Works with Executive Director, Artistic Director, and Board Executive Leadership on Board development and cultivation of new board members. • Oversees cultivation, solicitation and stewardship of prospects and current donors of $2500 and higher, including individuals, corporations, and other partners. Supports Development Director in their creation and execution of short and longterm grant strategies.
• Plays key role in implementing 40th anniversary fundraising efforts, and works closely with temporary and consulting fundraising staff.
• Provides ongoing budget management and reporting of financial investments from donors, subscribers, and other investors. Supports Communication Associate in development and oversight of marketing and communications budgets.

Requirements:
• At least 7 years progressive fundraising responsibility
• Track record of soliciting gifts of $10,000 or more.
• Experience managing complex departmental budgets
• Audience development and marketing experience, specifically understanding ticketing and audience patterns over time.
• Ability to build a team with multiple outward-facing roles and responsibilities.
• Commitment to OtB’s Values, and to specifically increasing racial equity in the arts.
• Exceptional written and oral communications skills
• Highly tuned listening skills
• Ability to learn quickly and act both independently and as part of a team.
• Confident, professional, demonstrated passion for performance, art, and On the Boards’ mission
• Strong empathy and perseverance
• High ethical standards
• Optimistic, positive, friendly disposition
• Proven success at team management and leadership

General Information:
Status: Full-Time Exempt
Reports to: Executive Director
Supervises: Director of Development, Patron Relations Specialist, Communications Associate, and Director of Audience Services
Collaborates with: Executive Committee, Artistic Director, Campaign Staff
Compensation: $57,000 - $62,000 commensurate with experience
Benefits: Eligible for company paid medical, vision, and dental insurance as well as short-term and long-term disability, accidental death and dismemberment and life insurance. Additional benefits include a subsidized ORCA card and/or parking pass and generous paid time off including 12 holidays, vacation, and sick leave. On the Boards is an equal opportunity employer and is committed to a diverse, accessible workplace, and to supporting our staff with ongoing career development opportunities. Our building and offices are ADA accessible and we strive to make any additional accommodations. People of color, people with disabilities, women, and LGBTQ candidates are strongly encouraged to apply. Must have, or be willing to acquire, legal authorization to work in the United States.

Full job description and more information here:
https://www.ontheboards.org/sites/default/files/6.26.19_otbdirectorofexternalrelations_1.pdf

 

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Director of Finance and Operations

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$57,000 - $62,000 commensurate with experience
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open until filled

Director of Finance and Operations Key Responsibilities:
o Manages all financial control functions, including accounting information systems, budget development, cash management and projections, audit and tax preparation.
o Provides leadership in finance, operations, facilities/occupancy and manages staff in these areas.
o Assures compliance with relevant laws (e.g. employment law), regulations, accounting principles, organizational policies, grant requirements, and monitors all legal, contractual, and financial obligations for all staff.
o Performs all human resources functions, including management of performance evaluations and adherence to employment policies and procedures.
o Serves as staff lead and liaison for key committees and task forces of the Board of Trustees and the organization, ensuring successful functionality and assuring compliance with By-Laws and Board Handbook policies. Works with Executive Director and Artistic Director to facilitate board communications, as a whole.
o Works with development team to support individual donor cultivation, institutional grant-writing and reporting, corporate sponsorships, and benefit events.
o Ensures the smooth operation of day-to-day activities, including all office systems and operations, information technology, and communication systems for both internal and external communication and data storage.
o Ensures the proper maintenance and upkeep of the facility, including management of the parking lot and four rented retail spaces. o Works with Executive Director and Artistic Director to execute current and future artistic, operational and community engagement goals.
o Clearly communicates financial information and budget to the staff, board, and committees. Attends all meetings of the Board Finance Committee, Executive Committee, full board meetings, and other committee/task force meetings as needed.
o Supervision of Bookkeeper who handles payroll, accounts payable, accounts receivable, monthly reconciliation, and day-to-day financial activity.

Qualifications:
This position requires a leader with a minimum of five years of accounting, finance, and audit experience, ideally beginning in accounting and audit. They will ideally have experience in a complex nonprofit with multiple programs.
Other qualifications include:
• Strong interest in contemporary performance
• Solid experience managing audit activities, reporting and analysis, accounts payable and receivable, general ledger, payroll and cash management
• Experience leading the development and monitoring of annual operating and/or capital development and monitoring of annual operating and/or replacement budgets
• Knowledge of nonprofit accounting and fund accounting
• Keen analytic, organizational and problem-solving skills which allow for strategic data interpretation versus simple reporting • Personal qualities of integrity, credibility, and a strong commitment to OtB’s mission
• Strong interpersonal and communication skills; experience in effectively communicating key data, including presentations to board or other outside partners
• Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers

Education/Experience/Skills Required:
• Minimum five years’ experience in administration, business management, professional service or related arts field.
• Minimum of a Bachelors’ degree in accounting, finance or relevant field or equivalent professional experience
• Demonstrated success working with QuickBooks accounting software
• Proficient in Microsoft Office Suite applications including Word, PowerPoint, Outlook, and advanced Excel
• Strong not-for-profit accounting and financial reporting skills; strong understanding of fund accounting
• Must have legal authorization to work in the United States.

General Information:
Status: Full-Time Exempt Reports to: Executive Director
Supervises: Operations Manager, Bookkeeper Collaborates with: Treasurer, Finance Committee, Executive Committee, Artistic Director, all department leaders responsible for budget
Compensation: $57,000 - $62,000 commensurate with experience
Benefits: Eligible for company paid medical, vision, and dental insurance as well as short-term and long-term disability, accidental death and dismemberment and life insurance. Additional benefits include a subsidized ORCA card and/or parking pass and generous paid time off including 12 holidays, vacation, and sick leave. On the Boards is an equal opportunity employer and is committed to a diverse, accessible workplace, and to supporting our staff with ongoing career development opportunities. Our building and offices are ADA accessible and we strive to make any additional accommodations. People of color, people with disabilities, women, and LGBTQ candidates are strongly encouraged to apply. Must have, or be willing to acquire, legal authorization to work in the United States.

Full job description and more information here: 
https://www.ontheboards.org/sites/default/files/otb_dir_fin_ops_2019.pdf

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Project Manager: Neep and Okra

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Salary: 
£27, 839 per annum
Application Deadline: 
18/07/19 (midnight)

Keyword (Tags):

Deveron Projects is planning to set up a social enterprise cafe in collaboration with our Syrian and local community. We are looking for a creative and driven team member with a keen interest in community development through socially engaged art and community hospitality. A proven track record in project management and entrepreneurial drive is essential, as well as a keen interest in growing and producing healthy, tasty food.

 

 

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