Management

General Manager

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PENNSYLVANIA BALLET

 JOB DESCRIPTION

2019

DEPARTMENT:                  Administration

POSITION:                           General Manager

FLSA CLASSIFICATION: EXEMPT

POSITION TYPE:   FULL TIME 

GENERAL DESCRIPTION:

The General Manager, (GM) is a member of the senior management team who is responsible for developing and monitoring budgets for the administrative, artistic, production, and touring departments.  The GM will report directly to the Executive Director, (ED) and work closely with the Artistic Director as well as the Directors of Finance & Human Resources, Marketing, Development, Community Engagement and School of Pennsylvania Ballet.   

TYPICAL WORK ROUTINE INCLUDES BUT IS NOT LIMITED TO:

ADMINISTRATIVE

Develop and monitor general and administrative operating budget (stated above) and all expenses contained within

Oversee all insurance policies, including D & O, health, liability, workers compensation

Oversee relationship with Shared Services and associated information technology expenses

ARTISTIC

Develop and monitor artistic expense budget, including choreographic, costume, lighting and scenic licenses

Negotiate individual artist agreements for dancers

Negotiate agreements for repetiteurs

Work with Executive Director on collective bargaining agreements for dancers and orchestra

PRODUCTION

Work closely with Production Director to develop and oversee production budget including production rentals, theater expenses (including stage hands), wardrobe contracts

Work with performance venue on scheduling and represent marketing, development, and artistic departments on all issues related to performance venues

MARKETING

Work closely with the Marketing Director with budgeting, planning and strategic initiatives.

TOURING

Explore touring opportunities within Pennsylvania, nationally, and internationally

Develop and monitor touring budgets

COMMUNITY ENGAGEMENT AND SCHOOL

Develop strategic initiatives for expansion of the school program in tandem with the school and community engagement directors.

Develop and monitor budgets

OTHER RESPONSIBILITES, KNOWLEDGE, SKILLS AND ABILITIES:

At least five years of direct experience working with production and artistic

Ability to work independently and proactively.

Experience managing staff and working in a leadership position

An enthusiasm for and knowledge of dance and/or other performing arts preferred but not required.

Ability to work evenings and/or weekends

Bachelor’s degree required

Proficient in Microsoft Word, Excel and PowerPoint and familiar with Tessitura

DISCLAIMER:

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position.  These statements are not intended to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

More information about Pennsylvania Ballet can be found at www.paballet.org

Pennsylvania Ballet is an Equal Opportunity Employer

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Gallery Manager (Part-Time)

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$23-$25/hr DOE

Tierra del Sol is seeking a part time (24+ hours a week) GALLERY MANAGER.

Tierra del Sol is seeking a highly motivated, well organized, and team-oriented person. The Gallery Manager is the main line of communication between the Tierra del Sol campuses and the gallery director, making sure installations and openings are executed smoothly, didactic materials for the exhibitions are producing, and making sure the gallery is open on time, clean, staffed and professional in appearance, among other tasks. The hours are Thurs – Sun, noon – 6pm in Chinatown Los Angeles plus gallery events.

All aspects of Gallery and Exhibition operations including but not limited to:

  • Be personable with visitors and provide information about the artists and gallery
  • Achieving marketing, installation, preparation deadlines  
  • Communicating between curators, artists, and other personnel  
  • Securing artist works for exhibits  
  • Assisting curator with gathering images, statements, etc. for exhibits  
  • Drafting press releases  
  • Research  
  • Shipping  
  • Producing special displays for events or exhibits (slideshows, etc.)  
  • Ordering vinyl, posters and postcards, etc.  
  • Cleaning the gallery  
  • Purchasing gallery supplies  
  • Producing the gallery checksheet  
  • Managing special events associated specifically with gallery programs  
  • Social Media  
  • Assure consistent monitoring of reception area and greet public
  • Manage and supervise fundraising projects as identified

 

Administrative reporting including but not limited to:

  • Maintain inventory and storage of client artwork and image archive, supervise storage and use of images,
  • Prepare and conduct educational and promotional presentations and tours
  • Maintain/update individual art records including; sales commissions, exhibition records, honors and awards, special commissions, publications, performances, art biographies
  • Answer phones, relay calls, take messages
  • Compile inventories and create supply orders
  • Assist with paperwork for Client Coordinator and Director
  • Other duties as needed and assigned by Director

 

Qualifications Include:

  • At least 2 years of gallery or similar management experience
  • Ability to manage daily art gallery operations, exercise independent judgment, and direct the work of others – including staff, clients and volunteers.
  • A professional, cheerful and polite demeanor, and the ability to work with customers, staff and clients in a professional manner is required.
  • Copy writing skills and ability to type with accuracy and to be able to carefully edit work.
  • Computer skills: Microsoft Word, FileMaker Pro, Photoshop/Adobe Cloud Design software and experience in graphic design and production on Macintosh systems.
  • Art handling and installation experience a plus
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Senior Trust & Foundations Manager

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Salary: 
Circa £30,000
Application Deadline: 
5pm, Monday 3 June 2019

Keyword (Tags):

Are you gifted at gaining support from trusts and foundations for good causes? Do you love bringing projects to life for potential funders through your creative writing? Are you passionate about the arts?

We are seeking a dynamic individual to work closely with our Head of Development to drive forward the company’s revenue and capital fundraising strategies, with a specific focus on achieving income targets for trusts and foundations. You will be joining one of Scotland’s leading theatre companies at a vital and exciting chapter in its history as an extensive £21.5m redevelopment of the Citizens Theatre gets underway.

To be successful in this role, it is essential you have a proven track record of informing development plans and achieving fundraising targets. Given the nature of funding applications, you will be happy working on your own initiative whilst being part of a supportive and engaged team. Whilst previous experience of working in theatre is not essential, you will have a genuine interest in the arts and derive satisfaction from being part of a committed team who are passionate about making great theatre in Scotland and involving the people of Glasgow in the transformative power of the performing arts.

Full-time, 35 hours per week. Flexible working arrangements, including working from home, may be possible on request. If you would like a confidential and informal conversation before applying please contact Kirstie Cusick on kirstie@citz.co.uk to arrange a suitable time.

Salary: Circa £30K per annum dependent on experience

Deadline for applications: Monday 3 June, 5pm

First Interviews: Wednesday 12 June (am), Thursday 13 June (am)

Second Interviews: Thursday 20 June (pm)

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Gallery Manager

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Commensurate with experience

 Gallery Manager, Tanya Leighton Gallery

Requirement: Full-time, minimum 2 years

Hours: Tuesday – Saturday, 10am – 6pm

Salary: Commensurate with experience

Tanya Leighton seeks an experienced Gallery Manager to oversee the smooth and efficient operation of the gallery and its programme. A successful candidate will speak both English and German fluently, proving experience of working in a fast-moving office environment. Reporting to the directors, they will fulfill a key role supervising all office and front of house activities as part of a busy team of full and part-time staff.

 Candidate specifications:

•  Minimum of 2 years experience working as a Gallery Manager or similar position

•  A comprehensive understanding of the parameters of working in a commercial gallery

•  Ability to support team members and artists in all areas of the production, exhibition and promotion of artwork

•  Proven ability to work to tight deadlines and budgets.

•  Excellent organisational skills with proven experience of staff management

•  Confidence to delegate tasks and supervise their progress and timely completion

•  Confident independent worker, who follows guidelines and instructions closely without oversight

•  Excellent written, copy-editing and presentation skills in both English and German is essential

•  Proficiency with Mac operating systems, Microsoft Office, Adobe Photoshop and InDesign

•  Experience of managing a cloud-based database system

•  Fast learner able to pick-up the operation of new systems in an efficient and timely manner

•  Smartly presented with a polite and positive demeanor

•  The Gallery Manager will work closely with the Directors, Project Manager, Registrar, Finance Manager, Technician and Gallery Assistants

 Tasks and Responsibilities:

•  Manage the Gallery front of House, ensuring exhibitions are open, running smoothly and gallery spaces always have sufficient staff coverage during opening hours

•  Manage all preparations for exhibition openings and events

•  Field inquiries from institutions, curators and private clients

•  Respond to and fulfill all image and press requests

•  Provide general assistance to the Directors and Project Manager

•  Update and maintain the gallery archive, database and rolodex

•  Field incoming calls in English and German, allocating them to the correct member of staff

•  Manage the delegation of office tasks including mail, scanning and filing

•  Liaise with external providers and suppliers (internet, phone etc) to arrange repairs and maintenance as necessary

•  Collation of presentation documents and files

•  Ensure the office is always clean, tidy and most productive

•  Ensure stationary and office supplies are maintained

•  Attend weekly team meetings and take notes of actions

•  Maintain office diary and shared calendar

•  Make travel and accommodation bookings for staff, artists and guests

•  Project management of off-site events including dinners and parties

•  Undertake and supervise any necessary research required

•  Prepare schedule and information for visiting artists and guests

•  Organise training and induction sessions for new staff members

•  Devise and implement the gallery press strategy for each exhibition or event

•  Maintain the artist CVs, press packs and portfolios, updating in a timely manner

•  Manage all gallery social media channels and public exhibitions listings

•  Uphold the gallery standards in all communications, both internal and external

•  Support all other members of the team as required

 

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Business Manager, Finance

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Salary: 
DOE
Application Deadline: 
31st May 2019

Keyword (Tags):

Phillips is an international auction house, conducting sales of Contemporary Art, Photographs, Design, Modern & Contemporary Editions, Jewels and Watches. Phillips is currently seeking a highly organised, pro-active, numerate and motivated individual to fulfill a full-time Business Manager, Finance position.

Based in the heart of London, with travel to our other Phillips locations as required, the primary focus of the position will be to act as a business partner to the 20th Century and Contemporary Art, Photographs and Editions departments with the remit to realise commercial and financial objectives, ensuring success in driving and maximising growth and profitability across the Europe region. To achieve this, the Business Manager, Finance will report to the Chief Financial Officer and Chief Operating Officer, Europe and work closely with the International Commercial Deals Manager and the legal team to ensure profitability and compliance of deals and transactions, ensuring that Company sale processes and procedures are effective and efficient, reviewing and implementing as necessary, in alignment with best practice.

This Business Manager, Finance will also be responsible for providing leadership, guidance and assistance to the departments, primarily to the 20th Century and Contemporary Art department, on logistical, financial and organisational tasks. The department’s London based Business Coordinator will have a dotted reporting line to the Business Manager, Finance, and both roles will lead the monthly Administrator meetings company-wide in Europe, maintaining an environment of solid administrative communication and organisational excellence and effective cost management throughout the sale process.
 

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Performing Arts Program Coordinator

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Salary: 
$52,742 to $77,130 and $62,264 to $91,036
Application Deadline: 
5/23/19

DUTIES

A Performing Arts Program Coordinator plans, schedules, coordinates and directs the work of support staff engaged in conducting performing arts programs, technical production activities, and/or box office and patron service operations; promotes public interest in the performing arts through Citywide programs involving citizen and professional participation in musical groups, drama, dance, and musical stage presentations; evaluates and prepares reports on policies and programs affecting the department and the local performing arts community; analyzes and prepares business and financial reports relative to theater operations; prepares and manages budgets for specific activities; applies sound supervisory principles and techniques in building and maintaining an effective workforce; and fulfills equal employment opportunity responsibilities.

REQUIREMENT(S)/MINIMUM QUALIFICATION(S)

  1. Graduation from an accredited four-year college or university; and
  2. Two years of full-time paid experience in performing or instructing music, dance or drama; or planning, coordinating directing and scheduling a music or theater arts program; or managing business and development of theater operations and productions.

Applicants who lack the required education may substitute one year of full-time paid experience for each year of education lacking.

 
PROCESS NOTES

  1. Please note that qualifying education must be from a college or university accredited by a City of Los Angeles recognized agency. A list of approved accrediting agencies can be found at http://per.lacity.org/Accredited%20Institutions%2008-21-08.pdf (Download PDF reader).
  2. Candidates completing the exam process will be contacted by the Personnel Department to provide required proof of qualifying degree and/or coursework.

Applications must be received by MAY 23, 2019.

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