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Management

Dispatcher

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Minnesota Street Project Art Services provides a comprehensive, concierge-based art collection management service to private collectors, galleries, and institutions. Adhering to the best art handling practices, we package, install, transport, inventory, and store artwork in conformance with museum standards, with 100% of our profits going to supporting and sustaining Bay Area arts and culture. Our 50,000 ft2 storage facility located in San Francisco, CA, features state-of the art environmental-control and security systems, as well as an attractive viewing room and photography facility.

Minnesota Street Project is seeking a full-time Dispatcher to join our team of arts professionals.

ESSENTIAL RESPONSIBILITIES

  • Exhibits a friendly and approachable demeanor with all Minnesota Street Project clients, staff, and vendors, acting as a positive ambassador for Art Services, as well as the overall Project; maintains excellent relationships with clientele, including collectors, galleries, institutions, consultants, and other arts professionals, ensuring industry-leading client satisfaction; ensures strong communication is facilitated and deadlines are continually met.
  • Manages the daily utilization of all hourly employees to maximum capacity; performs regular daily check-ins with the field and warehouse teams to gauge status updates and prepare for additional duties or redirection of tasks; manages all job add-ons and/or billable in-house (warehouse or crate shop) work orders for teams ending jobs early, ensuring hourly employees consistently stay busy and on task.
  • Outlines daily expectations of hourly employee jobs by supplying pertinent information, including job scopes, timelines, and estimated costs produced by Project Managers; explains/clarifies overall job details and works to proactively resolve issues that may arise throughout the day; reviews calendar and paperwork at the end of each day to check for accuracy and ensure completeness; acts as point person for all necessary daily questions or comments from hourly employees, so that other departments can remain focuses on time-sensitive operations.
  • Communicates directly and often with clients to provide daily job updates and redirect resources during scope changes, as well as gauge and meet daily satisfaction; engages select clients proactively to fill in utilization gaps when cancellations or consolidation opportunities occur.     
  • Works in tandem with Project Managers to understand job scopes, strategically populating calendar holds with all appropriate staffing information (art handlers, vehicles, etc.), to maximized utilized efficiency.
  • Collaborates with Registration department to anticipate incoming and outgoing shipment needs, relaying dock information and securing availability windows with 3rd party shippers.
  • Acts as inter-departmental liaison and schedules non-billable works orders (facilities-related tasks, meetings, trainings, etc.), working to secure availability in a timely manner.  
  • Manages hourly employee time off requests, keeping calendar banner up to date at all times; relays time off requests to Operations Manager to ensure consistency with timesheets approvals.  
  • Sources and secures necessary job-related COIs, artwork authorizations, vehicle or machinery rentals, and the like; keeps track of annual COI expirations for renewal.
  • Attends weekly department meetings, as well as occasional programming events at 1275 Minnesota Street.
  • Performs other related duties as required.

Reports to Head Project Manager

MINIMUM QUALIFICATIONS:

  • BA in Visual Arts, Humanities, Art History or equivalent required; MA preferred.
  • Minimum 3 years’ experience in an art shipping organization, museum, or gallery; must have first-hand field work knowledge.
  • Ability to quickly identify and resolve problems, effectively prioritize, and manage time efficiently, ensuring projects stay on schedule; adept at scheduling strategically and to maximized utilization.
  • Demonstrated concern for detail, accuracy and precise execution of work; excellent communication skills, both verbally and written.
  • Proficient with PC and Mac operating systems and software, including Adobe and Microsoft Suites and Filemaker Pro; knowledgeable with the G Suite and CRMs.
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Crate Shop Manager

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Minnesota Street Project Art Services provides a comprehensive, concierge-based art collection management service to private collectors, galleries, and institutions. Adhering to the best art handling practices, we package, install, transport, inventory, and store artwork in conformance with museum standards. 100% of our profits go to supporting and sustaining Bay Area arts and culture. Our 50,000 ft2 storage facility, located in San Francisco, CA, features state-of the art environmental-control and security systems, as well as an attractive viewing room and photography facility.

We are currently looking for a Crate Shop Manager to join our team of arts professionals. 

ESSENTIAL RESPONSIBILITIES

  • Exhibits a friendly and approachable demeanor with all Minnesota Street Project clients, staff, and vendors, acting as a positive ambassador for Art Services, as well as the overall Project; maintains excellent relationships with clientele, including collectors, galleries, institutions, consultants, and other arts professionals, ensuring industry-leading client satisfaction.
  • Receives client crating and shipping requests and responds directly and in a timely manner; collaborates with our Client Services department to prioritize and expedite client requests.
  • Produces detailed estimates, diagrams, and timelines for jobs; manages all coordination to completion through our shared calendar and CRM.
  • Maintains heightened security of the CCSF (Certified Cargo Screening Facility), in accordance with TSA regulations; ensures that climate-controlled areas of the crating facility are within target ranges at all time; handles and stores client property with the utmost care and in accordance with museum standards.  
  • Outputs crates and/or directs crate shop staff proactively and efficiently, fully utilizing hourly employees and adhering closely to estimated timelines and costs; ensures daily job information is clearly communicated to art handlers and all necessary paperwork (pack-out work orders, cut sheets, production diagrams) is created in advance of each job; works in conjunction with Registration and Project Management departments to schedules releases.    
  • Manages the crate shop to highest cleanliness, safety, and ergonomic standards, all in accordance with OSHA; maintains all equipment; inventories and orders supplies and materials.
  • Administers and tracks orders placed with vendors on behalf of our clients, submitting applicable forms and client billing documentation to Accounting, in a timely manner; keeps shared spreadsheets current.
  • Reviews monthly invoices for all managed jobs, ensuring billed charges are within the original quoted range.
  • Attends weekly department meetings, as well as occasional programming events at 1275 Minnesota Street.
  • Performs other related duties as required.

Reports to Head Project Manager

MINIMUM QUALIFICATIONS:

  • BA in Visual Arts, Humanities, Art History or equivalent required; MA preferred.
  • Minimum 3 years experience in an art shipping organization, museum, or gallery; must have first-hand art handling, crate design and production, and expertise of best art handling/packing standards and materials; knowledge of domestic and international shipping preferred.
  • Ability to quickly identify and resolve problems, effectively prioritize, and manage time efficiently, ensuring projects stay on schedule.
  • Demonstrated concern for detail, accuracy and precise execution of work; excellent communication skills, both verbally and written; highly organized.
  • Proficient with PC and Mac operating systems and software, including Adobe and Microsoft Suites and Filemaker Pro; knowledgeable with the G Suite, AutoCAD, Sketchup, and CRMs a plus.
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Rehearsal Director/Dance Coach

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Discussed individually
Application Deadline: 
August 26th

Contemporary AURA Dance Theatre based in Kaunas, Lithuania is looking for an experienced Rehearsal Director.

Rehearsal Director will run rehearsals, classes (as teacher/coach), make schedules for work days and tours, manage the dancers and work closely with the Artistic Director to ensure that all AURA Dance Theatre performances are rehearsed and presented to the highest standard.

Candidates must have Rehearsal Director/Artistic Assistant job experience, dance and teaching experience, strong people management and organizational skills.

AURA is the only one municipal theatre of contemporary dance in Lithuania and one of a very few companies of contemporary dance in Lithuania that shows the skills of the professional dance. Since 2014 theatre's troupe is international, containing dancers from all over the world (USA, Brasil, South Korea, Japan, Scotland, etc.)

AURA took part in various international events, represented Lithuania’s modern dance in 27 foreign countries (Austria, Great Britain, Greece, Canada, France, Russia, Finland, Sweden, Germany etc.), performed at more than 162 festivals.

AURA has about 50 city, national and international awards, also received excellent feedback from both local and foreign press.

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Interim Head of Cultural Services

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Salary: 
57-69k per annum
Application Deadline: 
3rd September 2019

 

Head of Cultural Services - Salary £57-69k per annum

Gloucester City Council is seeking to recruit an interim Head of Service to lead the City’s cultural services at an exciting, pivotal and challenging time.  This is a great opportunity for someone who:

can bring their knowledge and experience to help us shape our thinking and approaches

has the creativity and imagination to find and implement pragmatic solutions

has the confidence, credibility and personality to help build and maintain partnerships and work collaboratively

has the skills to lead teams with a real passion for the City and the services they provide.

The opportunity is exciting because Gloucester is heading towards the final year of a 3-year ACE/HLF/HE Great Place programme delivering real cultural change in the City, including the creation of a new cultural entrepreneurs’ hub in the City centre.  A recent Venues Feasibility Plan lays the groundwork for what we must do to develop audiences, build partnerships and relationships, utilise meanwhile spaces across the city and engage more with young people.  We have a strong partnership with the Roundhouse, Camden to develop talent in Gloucester and support existing arts organisations including the Gloucester Guildhall.  And we are serious about bidding for City of Culture in 2025.

The opportunity is pivotal because you’ll help drive the Gloucester Roundhouse Exchange with a particular focus on building capacity and skills at the Guildhall, you’ll work with the Gloucester Culture Trust on the City of Culture bid and delivery of Gloucester’s Cultural Strategy and Vision 2016-2026, you’ll craft the Council’s response to the Venues Feasibility report.  You’ll lead the implementation of the emerging Guildhall and Blackfriars Development Plans, shape our thinking about the potential to create a Trust to operate our venues and develop a new Museums Development Plan. 

The opportunity is challenging because there is so much to do.  Your first job will be to identify the priorities and work to a deliverable plan.  Unlike many places, Gloucester is investing in Culture and we have the active support of major funders like ACE and HLF, but money is always tight so fundraising, income generation and budget management will be features of your role.  We are also transferring our former Museum of Gloucester Life buildings to the Gloucester Historic Buildings Trust and the Gloucester Civic Trust to enable the creation of a new Heritage Hub in the City.

Because we need to be flexible in our response to these opportunities, we are seeking to recruit an interim Head of Service for a 12-month period.  The successful candidate will manage teams at Gloucester Guildhall, Blackfriars and the Museum of Gloucester as well as our decant from the Museum of Gloucester Life.  You will work closely with the Gloucester Culture Trust on the delivery of the Great Place Programme and the City’s Cultural Vision and Strategy.  You’ll develop, maintain and enhance our relationships with the Roundhouse, Marketing Gloucester Ltd, Great Place partners, cultural organisations, funders and the people of Gloucester.

We know that we are asking a great deal.  We also believe that this is a unique opportunity to influence and deliver the City’s cultural ambitions.  To make sure we get the right person for the role we are happy to be flexible in considering secondments, interim appointments, job sharing and anything else that would help you bring your talents to Gloucester.

Gloucester City Council is transforming the City and itself.  We’ve implemented an ambitious transformation programme, creating an agile workforce, a culture open to change and a structure which offers opportunities to work across a range of services from regeneration, culture and heritage to city centre and community wellbeing. 

If you’d like to discuss this opportunity, please contact Jonathan Lund (Corporate Director) on 01452 396276 or email me at jonathan.lund@gloucester.gov.uk

 

 

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Account Director

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Salary: 
£neg
Application Deadline: 
1 August 2019

Account Director : Arts PR : £Neg.+ excellent bonus 

  • Create PR and brand strategy for global arts galleries, artists, arts & heritage institutions. 

Our client is a word leading PR agency for arts market.

As Account Director you will work with UK and global clients to create PR and brand strategy for commercial art galleries, art fairs, art prizes & awards, cultural events, biennales, heritage institutions, museums, festivals, cultural zones, and individual artists. You will ensure your clients get top measurable results - from creating a VIP programme to planning a media relations campaign to a brand audit to a digital communications strategy.

Core functions of an Account Director : 

  • Lead Client Accounts 
    • Lead on client meetings 
    • Demonstrate to clients coverage achieved / anticipated 
    • Formulate campaign, copy, and brand strategy.
    • Monitor client service to ensure high level service is maintained 
    • Liaise with Account Managers for status and other reports 
    • Maintain awareness of media landscape relevant to client accounts
  • Manage a team.
    • Ensure your Account Managers & Account Executives receive training & mentoring 
    • Motivate your direct reports by being a respected leader in the agency 
    • Brief your team on strategy 
    • Monitor the team’s work to make certain work is in line with strategy, timeline, and budget 
  • New Business : 
    • Create new business proposals 
    • Initiate business development ideas for the agency
    • Proactively seek new business -  you benefit from an excellent bonus for new business wins.
  • Media Relations : 
    • Provide clients with media training 
    • Write press releases and other materials 
    • Respond to press requests 
    • Meet with top tier Arts & Cultural Editors & Journalists 
    • Pitch following send-outs 

Key Candidate Criteria : 

  • Experience at SAM or AD level in an agency environment.
  • Experience of formulating and analysing media, brand. and digital strategies 
  • Demonstrate track record of securing press coverage for top level arts clients. 

This is an ideal opportunity for a PR professional experienced in and passionate about arts & culture.

You will report to the senior agency leaders.

This is a pivotal position in the agency whereby you will embody positive leadership behaviours internally and externally. 

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Sales & Operations Manager

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Salary: 
£35,000
Application Deadline: 
30 August 2019

The Sales & Operations Manager is a critical role central to the artistic and commercial success of the gallery. You benefit from a bonus calculated as a share of the sales commission pool. 

You will support the gallery sales team as well as the gallery operations team.

It is an opportunity to be key member of the team supporting both the Sales & Operations teams.

You will have a wide variety of interesting tasks such as conducting artwork research, researching clients, maintaining contact with clients, keeping ArtLogic database up to date, responding to gallery enquires, maintaining the inventory of art works, coordinating shipping & delivery of artworks, maintaining Artist ReSale Rights information (ARR) information, raising sales invoices, supporting HR administration, and ensuring the smooth running of all gallery facilities from managing the cleaning staff to liaising with IT contractors. 

Key Tasks : 

  • Research artwork sales including price, auction, and artist research 
  • Maintain client database including ensuring records maintained in ArtLogic
  • Filter and respond to enquires 
  • Assist in the sales process from consignment to delivery ensuring all documentation completed 
  • Co-ordinate the shipping  & delivery of art works 
  • Complete Condition Reports on received art works 
  • Make certain that art works are correctly along with maintenance, packing, and handling notes
  • Catalogue incoming artworks 
  • Maintain Artist ReSale Rights information (ARR)  
  • Raise sales invoices, process payments, and compile artist commission payments 
  • Maintain the VAT Margin Scheme records 
  • Keep inventory up to date 
  • Liaise with conservators regarding restoration work 
  • Administrative support regarding Human Resources, Health & Safety compliance, and Finance 
  • Daily gallery facilities management including management of cleaning staff

Experience required : 

  • Similar experience gained in a gallery or auction house is required. 

Why join this gallery : 

It’s an exciting time to join. With a new management & executive team the gallery is embarking on strong growth plans backed by large capital investment. The gallery focusses on contemporary artists working in a range of mediums including video. Whilst maintaining a strong commercial focus the gallery has an open and engaging style whereby events are held to develop meaningful value added experiences for existing and potential customers.

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